Financial Management Oversight Support Services

FINANCIAL MANAGEMENT OVERSIGHT PROGRAM SERVICES This combined sources sought/synopsis is for information and planning purposes only; it is not to be construed as a commitment by the Government. A contract may not be awarded as a result of this combined sources sought/synopsis. The Department of Transportation, Federal Transit Administration (FTA), on behalf of Federal Transit Administration, Financial Management Oversight Division, intends to procure Financial Management Oversight Support Services using competitive procedures under SBA 8(a) Set A-Side program. The capability package for this sources sought market survey is not expected to be a proposal, but rather statements regarding the company's existing experience in relation to the areas specified in the Statement of Work (SOW). Only certified 8(a) small businesses are to submit capability packages. Interested 8(a) small businesses that are certified and qualified as a 8(a) small business concern in NAICS code 541611with a size standard of $6M are encouraged to submit their capability packages. Capability packages must not exceed 15 pages and must be submitted electronically. Questions about this requirement are to be submitted by 10 March 2009 by 3:00 PM. 8(a) Small businesses are to outline their experiences in providing expertise to assist with the conduct of financial management oversight reviews and assessments including: (1) Full Scope Financial Management System Reviews (Full Scope Review); (2) Follow-up to Full Scope Financial Management System Review (Follow-up Review); (3) Cost Allocation Plan review (CAP review); (4) Agreed-Upon Procedures; (5) FMO Financial Condition, Capability and Capacity Assessment (non New Starts); (6) Update Financial Management Oversight Resource Manual; (7) FMO Training; (8) FMO program Reports; and, (9) Oversight Program Support and Special Assignments. The scope of this SOW includes tasks to assure the FTA can discharge its financial management oversight responsibilities. The FMO program facilitates the FTA required assurances that Grantees have sound financial management systems and adequate internal controls to manage the Federal funds and to determine the general financial condition of a Grantee, its non-federal funding entities and the financial capability of the grantee to maintain its ongoing operations. The specific tasks described above will require resource support as follows: 1. Transit industry experience to conduct Financial Management Oversight Reviews; 2. Certified Public Accountants (CPAs) are required to perform financial management oversight reviews of selected grantees financial management system. The CPAs must demonstrate knowledge of the transit industry and Federal regulations related to the FTA financial management oversight in order to report on, not to change, the FTA grantee's financial management system. The contractor's Partner/Principal, Senior Manager, Technical Expert and the person, who signs the report, must be CPAs in good standing with licensing requirements. The proposed staff shall include a range of senior to junior staff necessary to provide adequate basis for the contractor's professional, external, independent and objective opinion in accordance with applicable American Institute of Certified Public Accountants (AICPA) Professional Standards, the Committee of Sponsoring Organizations (COSO); and, 3. Transit Financial Analysts to conduct FMO financial condition, capability and assessments of selected grantees. *NOTE 1: Offeror's do not have to be a CPA firm, but, all Prime awardees are required to have a dedicated full-time CPA(s), FMO program manager, and transit financial analyst(s) on its staff to support the FMO program efforts. Areas or tasks where a contractor does not have prior experience should be annotated as such. *NOTE 2: The following questions can be asked at the Contracting Officer's discretion. In addition, the following questions must be answered and elaborated on as part of the package: (1) Past Performance - Does your firm have the relevant past performance within the last three years (include contract numbers, contract types, dollar value of each procurements, point of contracts, and brief description of the work performed)? And (2) Corporate Experience - Does your firm have the work experience similar in nature, scope, complexity, and difficulty of work in the PWS? If at least two responsible 8(a) small business concerns are determined by the Government to be capable of performing this requirement based on an evaluation of the capability packages submitted by 16 March 2009 @ 3:00PM EST, the requirement will be solicited as a 100% 8(a) set-aside for 8(a) small business concerns. If capability packages are not received from at least two responsible 8(a) small business concerns by the response date or if the Government determines that no 8(a) small businesses are capable of performing this requirement based upon an evaluation of the capability packages submitted, this requirement will be re-solicited under the small business procedures as a 100% small business set a-side. To assist us in maintaining a list of interested 8(a) small businesses for this potential procurement, please provide your company's name, point of contact (POC), address, phone number, cage code and your business size under the above NAICS code to the POC. A/An Indefinite Delivery Indefinite Quantity type contract is anticipated. The anticipated period of performance will be One Twelve (12) Month Base Period and Four (4) Twelve Month Option Periods beginning on or about 15 July 2009. The place of performance will be within Continental United States (CONUS). Contractor personnel will not require a current clearance. A written Request for Proposal (RFP) will be posted in FedBizOps on or about 23 March 2009. The Government may revise its acquisition strategy and solicitation requirement based upon industry responses. No hard copies of the RFP will be issued; all amendments will be posted and must be retrieved from the FedBizOps website. Responses to the RFP must be submitted by email to the POC identified below. No solicitation mailing list will be compiled. Contractors are responsible for all costs for submitting their capability packages. POC is Gregory E. Young, at 202/366-8090, or contact@example.gov.