Fire Suppression System Replacement Services

The U.S. Embassy Tokyo is soliciting quotations for the replacement of the Fire Suppression System at the Chief of Mission Residence under solicitation number 19JA8026Q0031, issued on May 7, 2026, with responses due by 10:00 a.m. Japan Standard Time on May 28, 2026. The contract is a Firm Fixed Price (FFP) award under the NAICS code 561990, with an estimated value between $25,000 and $100,000, and will be awarded on a Lowest Price Technically Acceptable (LPTA) basis without discussions unless necessary. All quotations must be submitted electronically to Ayaka Ogawara at OgawaraAX@state.gov, with individual emails not exceeding 15MB; larger submissions must be split into multiple emails, and quote submitters must confirm receipt directly with her via phone or email. The work scope, detailed in Attachment I-1 and referenced drawings available only at a site visit, requires full compliance with U.S. Army Corps of Engineers EM 385-1-1 safety standards and host country regulations. The contractor must complete all work within 127 calendar days after the Notice to Proceed, submit a detailed schedule, safety plan, insurance certificates, and as-built drawings in both English and Japanese, and ensure all personnel pass U.S. government vetting, obtain a DOS One Badge, and comply with strict access and identification protocols. Special requirements include adherence to DOSAR clauses covering security clearances, high-risk work procedures, import compliance under 22 CFR Part 136, and mandatory flowdown of contractual obligations to subcontractors. The Contractor’s Officer’s Representative will conduct on-site inspections and acceptance at the U.S. Embassy Tokyo location, with final acceptance contingent on resolving all defects and submitting complete documentation. Invoices must be sent electronically to TokyoInvoices@state.gov, and the contract includes standard FAR provisions on payments, disputes, whistleblower rights, Buy American restrictions with Alternate I applied, and prohibitions on BYTEDANCE-covered applications. Offerors must submit a four-volume proposal including SF-18, pricing, representations and certifications, and a technical/business proposal with three to five past performance references, and must provide a valid Unique Entity ID and CAGE code. All personnel are subject to pre-vetting and badge issuance under mandatory DOS security protocols, and no option