Fire Training Tower Renovation

The City of Santa Clara is soliciting comprehensive design and engineering services for the renovation of its Fire Training Tower located at 1900 Walsh Ave, Santa Clara, CA 95050. The scope of work includes reviewing existing condition assessments, conducting field verifications, and producing full construction bid documents—plans, specifications, and estimates—that address structural deficiencies caused by prolonged exposure to heat, fire, and water. Key renovation tasks involve concrete spall repairs, replacement and repair of steel stair systems, installation of new doors and hardware, upgrades to the electrical system including panels and fixtures, and restoration of the fire standpipe system. The consultant must ensure compliance with all applicable building, fire, seismic, and environmental codes, manage hazardous materials in accordance with local and federal regulations, and provide ongoing support during the bidding and construction phases through field inspections, response to submittals, and coordination with regulatory agencies. Deliverables include stamped and sealed construction documents at 65%, 95%, and 100% completion, peer review certifications in line with ASCE/SEI 41-17 standards, geotechnical and environmental reports, and quality control documentation. All documentation must be prepared by licensed California professionals and conform to the City’s Standard Plans and Specifications. The solicitation is governed by municipal-specific contract clauses rather than federal acquisition regulations, with a term to be defined upon award and compensation structured as a fixed fee plus authorized reimbursable expenses, though no maximum contract value is disclosed. Evaluation for award is based solely on technical merit, with no consideration of cost or price, and is weighted as follows: qualifications of key staff and availability (35%), project approach (30%), qualifications of the firm (20%), and project schedule (15%), with a mandatory pass/fail requirement for proposal responsiveness. Proposals must be submitted electronically as PDFs via email by August 20, 2026, at 3:00 PM PDT, with a total file size not exceeding 20 MB. Required attachments include the Customer Reference Worksheet, Procurement and Contract Process Integrity and Conflict of Interest Guidelines, and Terms and Conditions and Insurance Requirements. Contractors must carry minimum commercial general liability insurance of $1 million per occurrence and $2 million aggregate, with the City named as additional insured, and must comply with California prevailing wage requirements, submitting certified payrolls. The contractor is prohibited from using the City’s name or emblem without written consent, and all disputes must be resolved under California law in