Firm Fixed-Price Commercial Item, Area Wide IDIQ Contract for Clinical Laboratory Coagulation Equipment/Supply on a Cost-Per-Reportable-Results for the Great Plains Area OHP Department located in Aberdeen SD.

COMBINED SYNOPSIS/SOLICITATION

Notice Type: Combined Synopsis/Solicitation

Solicitation Number: 75H70627Q00001

Title: Great Plains Area Indian Health Service (GPA IHS) Clinical Laboratory Coagulation Instrumentation Cost-Per-Reportable-Result (CPRR) IDIQ Contract

1. General Information

This is a 100% Total Small Business set-aside combined synopsis/solicitation for commercial products and commercial services prepared in accordance with FAR 12.603 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes only a solicitation. Quotations are being requested and a separate written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 on March 13, 2026

This RFQ is Same or Equal to Equipment and Small Business Set-Aside, with an associated with NAICS: 334516 – Analytical Laboratory Instrument Manufacturing; with a Small Business Size Standards in number of employees: 1,000 Employees.

The Indian Health Service (IHS), Great Plains Area Office, intends to award a single Firm-Fixed-Price, Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract utilizing a Cost-Per-Reportable-Result (CPRR) pricing model for Clinical Laboratory Coagulation Instrumentation analyzers and related supplies and services.

The quoted unit pricing must be all inclusive (to include, but not be limited to, travel, lodging, per-diem fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

The anticipated contract consists of an ordering period of five (5) years or sixty (60) months from the date of award. The estimated contract ceiling is less than $900,000 and minimum guarantee is $1,000.00.

Complete the attached Request for Quote #75H70627Q00001. Complete RFQ is required to be considered responsive.

2. Description

The Contractor shall furnish all labor, equipment, reagents, consumables, installation, validation, training, maintenance, warranty, software, interface support, and related services necessary to provide hematology analyzers for Great Plains Area Indian Health Service facilities located throughout South Dakota and North Dakota.

Facilities include, but are not limited to:

Cheyenne River Health Center

24276 166th Street, Airport Rd. Eagle Butte, SD. 57625

Phone 605-964-7724

Laboratory: 24/7

Supply Deliveries: M-F 8:00 am – 3:30 pm

Pine Ridge Hospital

P.O. Box 1201,

East Highway 18, Pine Ridge, South Dakota 57770

Phone 605-867-5131

Laboratory: 24/7

Supply Deliveries: M-F 8:00 am – 3:30 pm

Rosebud Comprehensive Health Care Hospital

P.O. Box 400,

400 Soldier Creek Dr. Rosebud, South Dakota 57570

Phone: 605-747-2231                     

Laboratory: 24/7

Supply Deliveries: M-F 8:00 am – 3:30 pm

Standing Rock Service Unit

10 Standing Rock Avenue, P.O. Box J, Fort Yates, North Dakota 58538

Phone: 701-854-3831                     

Laboratory: Monday – Friday: 0800 a.m. .to 4:30 p.m.

On-Call: Monday – Friday: 4:30 p.m. to 8:00 a.m.

Saturday & Sunday: On-Call

Supply Deliveries: M-F 8:00 am – 3:00 pm

Turtle Mountain Service Unit

Quentin N. Burdick Memorial Health Care Facility

Moonlight Drive Highway 5, Belcourt, North Dakota 58316

Phone (701) 477-6111                    

Laboratory: 24/7

Supply Deliveries: M-F 8:00 am – 3:30 pm

Hospitals and Clinics' lists are not all inclusive. Other Hospitals and Clinics may be modified into the Contract as the need arises.

3. Scope of Work

Complete requirements are contained in the attached Performance Work Statement (PWS).

This RFQ is Same or Equal to per the attached PWS.

The Contractor must provide only new equipment and new parts for the required products described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. Absolutely no Gray Market Goods or Counterfeit Electronic Parts shall be provided. Gray Market Goods are defined as genuine, branded goods intentionally or unintentionally sold outside of an authorized sales territory or by nonauthorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturers (OEMs) warranty. Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been known. mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

4. Contract Type

Firm-Fixed-Price IDIQ, pricing shall be based upon a firm-fixed CPRR model.

The CPRR price shall include all:

• Equipment
• Reagents
• Controls
• Consumables
• Maintenance
• Repairs
• Training
• Software
• Interface support

No additional charges will be permitted.

5. Period of Performance

Ordering period five (5) years or sixty (60) months.

6. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023).

Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1. Solicitation number: 75H70627Q00001

2. Closing Date: November 9, 2026, at 10:00 am Central Standard Time.

3. Name, address and telephone number of company and email address of contact person.

4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.

5. Terms of any express warranty.

6. Price and any discount terms.

7. “Remit to” address, if different than mailing address.

8. Acknowledgment of Solicitation Amendments (if any issued)

9. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

10. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

11. The following forms must be filled out and completed. a. SF1449 Solicitation

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021)

The Government will award a contract resulting from this solicitation to the offeror responsible whose offering conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following technical factors shall be used to evaluate offers:

• Past Performance

• Management

• Price

Past performance and management, when combined, are significantly more important than cost or price. A price evaluation will be performed for all offerors and proposals will be ranked from lowest to highest price based on the Total Proposed Price (TPP) provided by the offeror on the price schedule sheet. Next, an evaluation of each factor and, subsequently, the overall proposal will be carried out beginning with the lowest priced proposal. Award will be made to the lowest evaluated priced proposal meeting the acceptability standards for the non-price factors. The Government intends to award a contract without

conducting discussions; therefore, the initial proposal shall conform to the solicitation requirements and should contain the best offer from a technical and price range.

Technical Factor 1 – Past Performance

a. Solicitation Submittal Requirements:

Offerors do not need to provide any information under this factor as the US Government will base the evaluation on all INTERIM and FINAL Contractor Performance Assessment Reports (CPARs) that are recent and relevant. The CPARs will be retrieved from official US Government sources, including, but not limited to, the Contractor Performance

Assessment Reporting System and the Past Performance Information Retrieval System.

b. Basis of Evaluation:

Recency: For the purposes of this solicitation, a past performance record is recent if the CPAR final date of assessment listed in the “Period of Performance Being Assessed” block is within the 24-month period preceding the proposal due date.

Relevancy: For the purposes of this solicitation, a past performance record is relevant if the CPAR business sector is listed as “Services”. In order to receive an "acceptable" rating for this factor, an Offer's recent and relevant CPARs must NOT include one or more INTERIM and/or FINAL CPARs with a rating of "UNSATISFACTORY" in one or more

categories OR one or more INTERIM and/or FINAL CPARs with a rating of "MARGINAL" in two or more categories. If an Offeror has one or more CPARs with a rating of "UNSATISFACTORY" in one or more categories OR one or more CPARs with a rating of "MARGINAL" in two or more categories, the Offeror's past performance will be evaluated

as "UNACCEPTABLE". In the case of an Offeror without a record of recent and relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” An “UNACCEPTABLE” rating for a single factor will result in the Offeror’s entire proposal being rated “UNACCEPTABLE”.

Technical Factor 2 – Management

a. Solicitation Submittal Requirements:

Proposals, which merely offer a statement to conduct/provide service in accordance with the requirements in the Governments PWS, will not be eligible for award. The offeror must submit an explanation that identifies the offeror’s management capabilities and responsibilities to meet the deliverables in the scope of work.

b. Basis of Evaluation:

This factor will be evaluated as “ACCEPTABLE” if the explanation meets the requirement for management capabilities and responsibilities to meet the deliverables: Tour of Duty/Schedule, Description of Services, Contractor Responsibility and Personnel Requirements, which comply with the requirements outlined above, are submitted. If an

explanation of one or more of the following: Tour of Duty/Schedule, Description of Services, Contractor Responsibility and Personnel Requirements and/or do not comply with the requirements, this factor will receive an “UNACCEPTABLE” rating.

Technical Factor 3 – Price

a. Solicitation Submittal Requirements:  Completed Price Schedule Sheet.

b. Basis of Evaluation:

The Government will evaluate price based on the total proposed price calculated as the sum of bid for the five-year ordering period that includes Contract cost, Subcontractor cost (if applicable), Overhead and Profit. Analysis will be conducted by one or more of the following techniques to ensure a fair and reasonable price: (i) Comparison of proposed prices received in response to the RFP. (ii) Comparison of proposed prices with the IGCE. (iii) Comparison of proposed prices with available historical information.

Note: A price that is found to be either unreasonably high or unrealistically low in relation to the proposed work may be indicative of an inherent lack of understanding of the solicitation requirements and may result in the overall proposal being considered unacceptable.

Offers will only be accepted electronically, Submit via e-mail to the following:

Great Plains Area Indian Health Service Division of Acquisition Management

Attn: Ursula Maslonka, Contract Specialist

Email: Ursula.Maslonka@ihs.gov

Contractors will need a Unique Entity ID (UEI) number, TIN number, and be registered with www.sam.gov.

Invoice Processing Platform (IPP)

The Indian Health Service (IHS) has implemented an electronic invoicing system. In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, 

Electronic Submission and Processing of Payment Requests”.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register. However, we encourage you to make sure your organization, and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov.

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer

7. FAR Provisions and Clauses – attached.

The solicitation shall incorporate by reference all applicable FAR provisions and clauses in effect at the time of solicitation issuance, including but not limited to:

• FAR 52.212-1                 Instructions to Offerors - Commercial Products and Commercial Services.
• FAR 52.212-2                  Evaluation – Commercial Products and Commercial Services
• FAR 52.212-4                Contract Terms and Conditions - Commercial Products and Commercial Services
• FAR 52.217-7                 Option for Increased Quantity-Separately riced Line Item
• FAR 52.217-8                 Option to Extend Services
• FAR 52.217-9                Option to Extend the Term of the Contract

Including all applicable HHSAR and IHS clauses in effect at the time of solicitation issuance, including but not limited to:

• 352.203-70                     Anti-Lobbying
• 352.208-70                     Printing and Duplication
• 352.223-70                     Safety and Health
• 352.224-70                     Privacy Act
• 352.224-71                     Confidential Information
• 352.226-1                        Indian Preference
• 352.226-2                        Indian Preference Program
• 352.232-71                     Electronic Submission of payment requests
• 352.237-70                     Pro-Children Act
• 352.237-71                     Crime Control Act-Reporting of Child Abuse
• 352.237-72                     Crime Control Act-Requirement for Background Checks
• 352.237-73                     Indian Child Protection and Family Violence Act
• 352.237-74                     Non-Discrimination in Service Delivery
• 352.239-74                     Electronic and Information Technology Accessibility

8. Questions

Questions regarding this solicitation shall be submitted electronically to the Contract Specialist no later than October 19, 2026, by 12:00 pm Central Time by email to: Ursula.Maslonka@ihs.gov.

Acceptance Period: Your proposal must be predicated upon all the terms and conditions of this RFQ and be firm until January 31, 2027.