This Solicitation opportunity from Department Of Defense was posted on March 11, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Fitness Equipment
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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This Sources Sought Notice issued by the Department of the Army's 182d Airlift Wing seeks industry input to identify qualified vendors capable of providing commercial-grade gym fitness equipment, including items such as ISO Lateral Incline Press, Row, Lat Pulldown, Shoulder Press, and Plate Loaded Glute Thrust, at the Peoria, Illinois location. The procurement involves offering new or certified pre-owned equipment that meets durability, safety, and functionality standards, with delivery and installation required within 90 days of contract award. Vendors must also provide trade-in credit for existing equipment and remove used gear as part of the trade-in process. A minimum one-year warranty is mandated, with optional maintenance agreements available, and all equipment must comply with applicable industry standards. The effort emphasizes the importance of vendor registration in SAM, socio-economic certifications, and bonding capacity of at least $1 million, aligning with the Small Business Set-Aside under NAICS 339920. The notice is purely for market research purposes under FAR Part 10 and does not constitute a solicitation or binding contract. It includes instructions for respondents to complete a response form detailing company information, socio-economic status, bonding capability, and certifications, with responses due by December 9, 2025. While the document references standard contract elements such as inspection, acceptance, and performance timelines, it does not specify detailed FAR clauses, contract types, or pricing information. Future procurement actions, including evaluation criteria, contractual clauses, and specific terms, will be published in subsequent solicitations if the government proceeds. This pre-solicitation effort aims to assess industry capability and interest, ensuring that potential sources are prepared to meet the specified requirements for delivery, installation, and warranty of fitness equipment at the designated military facility.
General Info
Place of Performance
Peoria, IL, 61607, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services
The provision at 52.212-1, Instructions to Offerors - Commercial, is applicable. A successful offeror will address all items within the addenda of this provision. The addendum for this provision is as follows:
This is a solicitation for commercial fitness equipment - to include trade-in equipment credits for specified equipment. Quotations for "equal" products in CLINs 0001 thru 0011 that fail to provide sufficient technical documentation to demonstrate compliance with all stated salient characteristics will be considered technically unacceptable and will not be considered for award. Salient characteristics describe functional performance requirements and are not intended to restrict competition to a single manufacturer.
Trade-in credit shall be reflected as a reduction to the total evaluated price. No separate payment or reimbursement shall be made to the Government. Winning contractor will remove trade-in equipment from installation at no additional cost to the Government. Removal of tradein equipment shall include disconnection, removal from the facility, and haul-away, and shall be performed without additional cost to the Government. The contractor's removal/delivery vehicle must be equipped with a lift-gate.
To maximum extent, requested equipment shall be certified pre-owned equipment with a one (1) year parts warranty. Part/manufacturer/serial numbers will not be provided for trade-in equipment and site visit must be attended to determine trade-in equipment specifications, configuration/condition. Quotations provided by contractors that do not attend mandatory site visit will be determined to be technically unacceptable and will not be considered for award.
Certified Pre-Owned (CPO) Fitness Equipment means previously owned commercial fitness equipment that has been professionally inspected, refurbished, and certified for resale by the original equipment manufacturer (OEM) or a qualified commercial fitness equipment dealer or refurbisher. Equipment shall be fully functional, structurally sound, safe for commercial use, and refurbished using OEM or OEM-equivalent replacement parts as necessary. Minor cosmetic wear consistent with prior commercial use is acceptable; however, equipment must be free of excessive corrosion, cracks, or structural damage and suitable for installation in a Government fitness facility. CPO equipment shall be delivered with a minimum one (1) year parts warranty covering normal commercial use, beginning upon Government acceptance. Certification does not require participation in a proprietary manufacturer program, provided all stated requirements are met. Certification documentation shall be provided with the quotation or prior to delivery, as requested by the Contracting Officer.
Site Visit:
Site visit will be held on 19 Mar 2026 at 1:00 PM Central Standard Time (CST) and must be attended by contractor. Site visit will be held at 2416 S. Falcon Blvd., Peoria, IL 61607, Bldg. 728, Rm 18. Please notify Jason Shallenberger and Nicholas Marzinzik of anticipated attendance (names).
Failure to attend site visit will render the quotation technically unacceptable and ineligible for award. Any prior familiarity with the requirement or site gained before issuance of this solicitation shall not be considered in the evaluation of quotations. All quoters must attend the mandatory site visit to obtain current information relevant to pricing and trade-in valuation.
Period of Performance (PoP): The Period of Performance shall be from date of award to June
20th, 2026. FOB Destination.
1) Responders shall include all documents and information requested submitted in accordance with the instructions therein.
2) Quotations shall be submitted prior to the closing date and time listed below. All quotations shall be emailed to 1st Lt Nicholas Marzinzik at contact@example.gov and Mr. Jason Shallenberger at contact@example.gov.
3) All questions shall be submitted by 31 March 2026 at 1200 CST. The government is not obligated to answer questions.
4) The submission of the documentation specified below will constitute the quoter's acceptance of the terms and conditions of the description of requirement in the RFQ. Questions should be posted by the due date listed above. It is the Government's intention to
award without discussion. Quoters are encouraged to present their best Quote and prices in their initial submission. The Government reserves the right to hold discussions.
5) NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.
Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency's Protest Decision Authority, but not both, in accordance with NG protest procedures.
To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:
National Guard Bureau
Office of the Director of Acquisitions/ Head of Contracting Activity
ATTN: NGB-AQ-O
111 S. George Mason Dr.
Arlington, VA 22204
Email: contact@example.gov
All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.
NG Public-facing, general Protest information is found at: https://www.nationalguard.mil
/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/
Directorate of Acquisitions information for the contracting enterprise is found at:
https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms
/AllItems.aspx
All questions regarding this RFQ shall be submitted via email to 1st Lt Nicholas Marzinzik at contact@example.gov and Mr. Jason Shallenberger at contact@example.gov. All questions are due by 31 March 2026 at 1200 CST and will be posted as an amendment to this solicitation via email on or about 2 April 2026. Quotes are due at 4:00 PM CST 6 April 2026. In the event that the Contract Opportunities portal is down or an quoter cannot post their quotes, send an email with the quotation to the following individuals: 1st Lt Nicholas Marzinzik at contact@example.gov and Mr. Jason Shallenberger at contact@example.gov.
Evaluation - Commercial Products and Commercial Services (FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (Deviation), effective date: 2026-02
Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation) (a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most
advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
[Insert evaluation factors in the relative order of importance. For requests for proposals, state: Evaluation factors other than price when combined are [significantly more important than price/approximately equal to price/significantly less important] than price. For invitations for bids, list only price and price-related factors.]
price
technical performance
past performance
____
(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the
option(s).
(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
Addendum to Evaluation - Commercial Product and Commercial Services (Addendum to FAR Part 52.212-2 Evaluation - Commercial Items (OCT 2014)
(a) This solicitation will be evaluated under Federal Acquisition Regulation (FAR) Part 12. The solicitation will be solicited as a small business set aside through Contract Opportunities. The Government will award a contract resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Upon closing, the quotations will be evaluated using best value evaluation criteria. The following factors shall be used to evaluate quotations:
Factor 1 -- Technical Performance:
The contractor shall be responsible for ensuring their quote fully outlines the capability to adhere to the delivery deadline, quantities required, and specifications listed in the Description of Requirements. Technical performance shall be found to be either acceptable or unacceptable based on the answers to the following questions:
1. Is contractor able to provide fitness equipment listed in CLINs 0001 - 0011? Quotations for "equal" products in CLINs 0001 thru 0011 that fail to provide sufficient technical documentation to demonstrate compliance with all stated salient characteristics will be
considered technically unacceptable and will not be considered for award.
Salient characteristics describe functional performance requirements and are not intended to restrict competition to a single manufacturer.
2. Is contractor able to provide trade-in credit for fitness equipment listed in CLINs 0013 -
0049?
3. Does contractor provide at least a one (1) year warranty for the parts?
4. Did contractor attend mandatory site visit?
The Government will determine the vendor to be Technically Acceptable only if all answers to the above questions (1 - 4), if applicable, are "Yes".
STANDARD:
Pass: The standard is met when: the Quoter is able to answer yes to each of the posted
questions noted above.
Fail: The Quoter is unable to answer yes to any of the questions noted above.
Factor 2 -- Pricing:
The government will evaluate all technically acceptable quoter's prices.
In terms of "price reasonableness", the Government will focus on whether the price is too high or too low to be considered fair and reasonable. In terms of "completeness", the Government will focus on whether the price appears to cover all of the work identified in the Description of Requirements. In terms of "balance", the Government will focus on whether pricing is consistent with historical contract information and market research. Pricing will not be scored or rated and will not be considered unless the quotes technically acceptability in factor 1 are graded as acceptable. Pricing shall include all aspects of the requirements to include product, parts, and shipping.
Factor 3 -- Past Performance
Past performance will be evaluated only to the extent necessary to determine responsibility and may be used as a tie-breaker in the event of an otherwise equal evaluation.
The Government will not assign comparative or adjectival ratings for past performance.
Submission Requirements:
Quoters may provide one (1) of the following:
1. CPARS Record (if available)
a. Identify at least one relevant CPARS record from the past three (3) years, if applicable
2. Commercial or Government Reference
a. One (1) relevant contract or order performed within the past three (3) years, including:
i. Customer name
ii. Brief description of work performed
iii. Contract value (approximate)
iv. Period of performance
v. POC name and email (phone optional)
3. No relevant past performance statement
a. A written statement affirming that the quoter has no relevant past performance for the
requirement.
Failure to submit past performance information will not automatically render a quote technically
unacceptable.
Past performance, if provided, will be evaluated for relevancy only, defined as prior
performance involving:
- Commercial fitness equipment
- Delivery, installation, refurbishment, or resale of similar equipment
- Comparable scope and complexity
Quoters with:
- No relevant past performance, or
- Insufficient past performance information
Will receive a neutral past performance determination, which will not be considered favorable or
unfavorable and will not preclude award.
Past performance will be considered only in the event of an exact price tie among technically
acceptable quotes. In such cases, the Government may consider:
- Demonstrated record of timely delivery
- Customer satisfaction
- Successful performance of similar requirements
The Government reserves the right to use information from CPARS or other Government sources, contract references provided by the quotes, and consider past performance information obtained independently.
Standard:
Pass: Past performance is acceptable, neutral, or not required to establish responsibility.
Fail: Evidence of termination for cause/default within the past three (3) years for work of similar
scope and complexity.
(x) A successful Quoter shall include a completed copy of the provision at 52.212-3 Alt-1,
Offeror Representations and Certifications - Commercial Items, with its quotation and address
the items listed within the addenda of this provision.
(xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this
acquisition.
***End of Narrative***
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