Fitness Equipment Maintenance and Repair Services

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation (paper copy) will not be issued. Further, Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation. This is a competitive fair opportunity selection conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 16.505(b)(1). Orders placed under FAR 16.505 Indefinite-Delivery/Indefinite-Quantity (IDIQ) contracts are not source selections and are not subject to FAR 15.3 procedures. Accordingly, issuance of a task order under this solicitation, should an award be made, shall follow the ordering procedures outlined in FAR 16.505, as supplemented. Solicitation FA6648-24-Q-0010 is issued as a request for quotation (RFQ). Please provide the full solicitation number on all packages* Interested parties who believe they can meet all the requirements for the items described in this synopsis are invited to submit, in writing, a complete quote. This solicitation document and incorporated provisions and clauses for commercial products and commercial services are those in effect through Federal Acquisition Circular (FAC) 2024-05, Electronic Code of Federal Regulation (eCFR) https://gov.ecfr.io/cgi-bin/ECFRl, and Department of the Air Force Federal Acquisition Circular (DAFAC) 2024-0612. This procurement is being issued as a 100% Competitive Total Small Business Set Aside under NAICS code 811490 - Other Personal and Household Goods Repair and Maintenance. Homestead Air Reserve Base, Homestead, FL, has a requirement for an Exercise Equipment Maintenance and Repair Services Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) Contract. The guaranteed minimum amount of this IDIQ contract is $500.00 with an anticipated maximum estimated dollar amount over the life of the contract (5-year ordering period) of $250,000.00. The first task order will require the contractor to provide all management, tools, supplies, equipment and labor necessary to maintain and repair Government owned exercise equipment located in Building 359, Sam Johnson Fitness Center on a quarterly basis. Repairs awarded by firm fixed price task orders under this IDIQ shall require the contractor to furnish all personnel, equipment, tools, materials, supervision, and other items necessary to complete equipment repairs as needed. Service maintenance and repair tasks shall be in accordance with procedures recommended by the respective equipment manufacturer specifications. All work shall be completed in accordance with the Exercise Equipment Maintenance and Repair Services Performance Work Statement (PWS) dated 22 Aug 2024 (Attachment 2). The anticipated Period of Performance (PoP) shall consist of a five-year ordering period starting September 2024 and running to September 2029. CLIN Structure: CLIN DESCRIPTION QTY UNIT UNIT PRICE X001 Complete quarterly preventative maintenance 4 Each in accordance with the Performance Work Statement X002** Complete Repairs in accordance with the NOT TO Each $1 USD Performance Work Statement EXCEED $30,000 *A full per year CLIN Structure breakdown can be found in the - Supplies or Services & Prices or Costs section on page 3 of the solicitation FA664824Q0010 PDF (Attachment 1) **CLIN X0002 is a not to exceed CLIN, the quantity and unit price are flipped to allow for proper billing via WAWF when necessary. Please review this solicitation in its entirety including all solicitation attachments provided herein and submit an offer for the requested services as outlined in the PWS (Attachment 2). Offerors shall submit their firm fixed-price quote using the Supplies or Services & Prices or Costs on page 3 of the solicitation FA664824Q0010 PDF (Attachment 1). If the PDF document does not allow the offeror to input their pricing, then offeror will need to fill in the pricing information manually. Any questions generated from this solicitation must be submitted in writing to Felix Espada (felix.espada.2@us.af.mil and Amanda McKaig (amanda.mckaig@us.af.mil) no later than 4:00 PM Eastern Standard Time (EST), 27 August 2024. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph that requires clarification. The Contracting Officer will provide clarification(s) through amendment(s) to the solicitation following receipt of any questions by the end of day on 29 August 2024 at 10:00 A.M. Any questions received after 4:00 PM on 27 August 2024 may or may not be answered. It is the Offeror's responsibility to be familiar with applicable provisions and clauses. See https://gov.ecfr.io and https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein. Class deviations can be found at https://www.acq.osd.mil/dpap/dars/class_deviations.html. Special Instructions. All offerors shall meet the requirements of the Request For Quote (RFQ) identified in 52.212-1 and 52.212-2 addenda's. Failure to do so will be at the Offeror's own risk. The Government shall not pay any Offeror for any cost or expenses associated with the preparation of their quote. The offeror must follow the instructions contained herein to assure timely and equitable evaluation of the offer. Offerors are required to be fully responsive to and consistent with all of the solicitation requirements including submitting pricing in the - Supplies or Services & Prices or Costs section on page 3 of the solicitation FA664824Q0010 PDF (Attachment 1). Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Email Format: The subject line of all emails that comprise the proposal shall be formatted as follows: Subject: - FA6648-24-Q-0010 Request for Quote'Exercise Equipment Maintenance and Repair Services, Homestead, FL System for Award Management. In order for an Offeror to be considered for award, the Offeror must be registered in System for Management Award (SAM). Visit the SAM website at https://www.sam.gov for further information. If you are not registered, and active, you cannot receive an award. The provision at 52.212-1, Instructions to Offerors - Commercial Items (SEP 2023), applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are: Submission of offers. Electronic Submission of offers is required. Offers shall be submitted via email to the following: Amanda McKaig, amanda.mckaig@us.af.mil and Felix Espada, felix.espada.2@us.af.mil not later than 12:00 PM, (EST) 3 September 2024. Offerors shall submit a clear and complete quote and include only information that is relevant to this notice. Offerors shall submit their firm fixed-price quote using the - Supplies or Services & Prices or Costs section on page 3 of the solicitation FA664824Q0010 PDF (Attachment 1). In addition, the following Contractor information shall be included with your quote: SAM UEI Number: TIN Number: CAGE Code: Contractor Name: Payment Terms (NET 30) or Discount: Point of Contract and Phone Number: Email Address: Warranty (if applicable): (b)(8) Representations/Certifications: Utilizing the provision below (52.212-3 -- Offeror Representations and Certifications - Commercial Items) Offerors shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation. (b)(9) Acknowledgement of Solicitation Amendments. The Government reserves the right to revise or amend the solicitation and attachments prior to the offer closing time. Such amendments will be issued electronically and uploaded to sam.gov. In such cases, the amendment will include an announcement of the new closing date and time (if applicable). Contractors will be required to acknowledge receipt of all amendments issued. (b)(11) Offerors shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale. Offerors are cautioned that it is not the Government's intent to incorporate the Offeror's proposal in the resulting award. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. Period for acceptance of offer: Offeror agrees to hold prices for 60 calendar days from proposal due date. Contract award. The Government intends to evaluate offers and award a firm fixed- price single award IDIQ contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received. The provision at FAR 52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021) applies. Addenda to the following paragraphs of FAR 52.212-2 are: The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical: quote must be rated as technically acceptable to be eligible for award. (Your quote package MUST clearly show and demonstrate your company's ability to meet the stated requirements outlined in the performance work statement. Failure to provide enough information will result in a determination of quote being unresponsive to the solicitation.) Price: Award will be made to the lowest priced technically acceptable offeror. Past Performance: Offerors shall submit at least two (2) recent and relevant past performance work within the last three (3) years along with their proposal. (Provide Contract Number, Agency of performed work, brief description of the contracted services, and Agency's Point of Contact (Email/Phone Number). In order to be found technically acceptable the quote must demonstrate the contractor's ability to provide the service as outlined in the Performance Work Statement attachment. In addition, the Program Manager will evaluate quotes and contractor provided mission essential plan to determine technical acceptability. It is a pass/fail basis. If a quote fails, it will be determined to be not technically acceptable. In order to be found acceptable for past performance, past performance information included with the quote package must demonstrate a reasonable expectation that the offeror will successfully perform the required effort or the offeror's performance records is unknown. If based on the offeror's performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort an unacceptable rating will be assigned. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror shall be determined unknown/neutral past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered acceptable. It is a pass/fail basis. If a quote fails, it will be determined to be unacceptable for past performance. Quotes will be reviewed in sequence with the lowest priced offer being evaluated first. All offers will be evaluated on their proposed Total Price. If the initial lowest price is found to be technically acceptable and have acceptable past performance, award will be made to that vendor. Only one award will be made under this solicitation. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offerors shall submit pricing for their firm fixed-price quote using the - Supplies or Services & Prices or Costs section on page 3 of the solicitation FA664824Q0010 PDF (Attachment 1). Offerors are required to complete the representations and certifications found in the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (MAY 2024) OR complete electronic annual representations and certifications at the System for Award Management https://www.sam.gov/SAM/. Offerors are required to complete the representations found in the provision 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) NOTE: Offeror is required to complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in SAM. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. CLAUSES INCORPORATED BY REFERENCE It is the Offeror's responsibility to be familiar with applicable provisions and clauses. See https://gov.ecfr.io and https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein. Class deviations can be found at https://www.acq.osd.mil/dpap/dars/class_deviations.html. For your convenience all applicable provisions and clauses are included in the attached Solicitation - FA664824Q0010 PDF. Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow - Receipt and Acceptance (see website - https://wawf.eb.mil). Wide Area Workflow Training may be accessed online at http://www.wawftraining.com. Please confirm in your proposal that your company can submit electronic invoices as set forth in the clause. All responsible organizations may submit a quote, which shall be considered. List of Attachments: Attachment 1 - Solicitation FA664824Q0010 PDF Attachment 2 - PWS Fitness Equipment PM and Repairs 22 August 2024 Attachment 3 - WD 2015-4543 Rev. 28 Dated 22 July 2024