Fitness Equipment Maintenance Services

The Dallas Fort Worth International Airport is soliciting services for quarterly on-site preventive maintenance of commercial fitness equipment, including strength and cardio machines, across its Community Center Fitness Rooms under Solicitation No. PA2069. The contract has a fixed three-year term with no option for renewal and is not subject to any small business or socioeconomic set-aside goals. Proposals must be submitted electronically via the BonfireHub portal by June 8, 2026, and must adhere to strict formatting rules, including a one-page cover letter, a six-page statement of work, and two-page management section, with all documents in PDF format. The award will be based on a trade-off process evaluating technical compliance (25 points), management capability (20 points), customer service and support plan (20 points), price (25 points), and implementation feasibility (10 points), totaling 100 points, with no requirement to select the lowest-priced offer. Contractors must comply with industry standards, original equipment manufacturer specifications, and airport security protocols, including obtaining necessary Air Operations Area badging for personnel. The work is performance-based and demand-driven, with services rendered at locations specified in Exhibit C upon notice from the Airport’s Vice President of Procurement and Materials Management. Invoices must be submitted via mail or email to the designated accounts payable address, with payment governed by the Texas Prompt Payment Act and issued within 30 days of receipt of a valid invoice or services, whichever is later. Contractors must also comply with stringent documentation requirements tied to the SBE+ program, including proof of ownership by economically disadvantaged individuals with a net worth not exceeding $2,047,000, excluding primary residence and retirement assets, and must submit a suite of supporting documents such as commitment forms, subcontractor schedules, and good faith effort reports if the SBE participation goal is not met. All equipment must be branded with manufacturer-specific model and serial numbers and barcoded for identification, and new materials are required unless otherwise authorized. Confidentiality and information security obligations are imposed, requiring adherence to ISO/IEC 27002 and NIST SP 800-53 standards, and potential conflicts of interest must be disclosed. The Airport retains full authority for inspection and acceptance at its Procurement and Materials Management Department facility, and no formal FAR clauses apply, though internal contract sections address bonding, insurance, safety laws, and new material provisions with fill-in fields for execution.