Five (5) Year Contract for the Purchase & Delivery of Tennant Cleaning Equipment Parts (0000544138)

The Metropolitan Transportation Authority (MTA) Headquarters is soliciting bids for a five-year, firm-fixed-price contract to supply genuine Tennant original equipment manufacturer (OEM) replacement parts for cleaning equipment, including brushes, filters, blades, batteries, hoses, and hardware. The contract is structured as an Invitation for Bid (IFB) with a lowest price technically acceptable (LPTA) basis for award, emphasizing strict compliance with technical requirements—particularly the exclusive use of authentic Tennant OEM components—while selecting the lowest-priced responsive offer. Deliveries must be made inside MTA facilities located throughout New York State, and the contractor is required to maintain current price books, provide a dedicated account representative, honor manufacturer warranties, and manage returns and insurance obligations throughout the full five-year performance period. The estimated contract value ranges from $1 million to $5 million, though no detailed line-item pricing or CLIN structure is provided publicly; an accompanying Excel file detailing parts and pricing is required as part of the bid submission. The solicitation explicitly states no set-asides for small business or socioeconomic programs, and no unique entity ID or CAGE code submissions are mandated. The place of performance is limited to New York, with no specific packaging, marking, or military standards referenced, and no formal inspection or acceptance protocols outlined beyond the requirement that only genuine OEM parts will be accepted. Proposals are due by June 23, 2026, with submissions to be coordinated directly through Procurement Representative Leyla Karimov, and no electronic portal or formal submission system is specified. Contract administration details such as payment instructions, accounting codes, invoicing systems, or designated COR/COTR roles are not included in the solicitation materials, indicating that these will be determined post-award.