Fleet Surveillance System (10 Buses)

The Department of State, through its Transportation and Fleet Management Division, is conducting market research to identify qualified small businesses capable of providing and maintaining a mobile video surveillance system for a fleet of 10 buses operating in the Washington, D.C. metropolitan area. This request, identified by solicitation number 86412631015 and posted on May 19, 2026, is structured as a Request for Information (RFI) under a Total Small Business Set-Aside, restricting eligibility to small businesses as defined by NAICS code 334220. Responses are due by May 27, 2026, at 3:00 p.m. ET and must be submitted electronically to Lisa Chang at ChangLS@state.gov with a specified subject line. The system must deliver 1080p video coverage with 15+ frames per second, continuous recording while the bus is operational, audio capture with visible signage, and 14 to 30 days of onboard storage. Equipment must withstand extreme temperatures ranging from -5°F to 110°F, endure continuous vibration, and operate via 4G/5G connectivity without relying on depot Wi-Fi. The system must also support remote access through a secure, federal-compliant cloud platform with user role controls, access logging, and accurate timestamps, with optional integration with Geotab telematics. The contractor will be responsible for installing, configuring, and testing the surveillance systems on all 10 buses during the Base Year, followed by annual maintenance and reinstallation of systems on approximately two buses per year during each of four Option Years, coinciding with fleet turnover. All equipment remains government property, and the contractor must ensure secure data deletion with written certification upon contract completion or termination. Personnel must pass background screening to access federal facilities but are not required to hold security clearances. The place of performance is centered in Washington, D.C., with deliveries and services occurring at TFM’s operational base and across the fleet’s regional operational footprint. No formal contract values, pricing, or line-item details are provided, as this is purely a pre-solicitation market research effort and not a binding procurement document. Submissions must include a detailed Capabilities Statement outlining technical approach, installation plans, system configuration documentation, user manuals, and Service Level Agreements, with no specified page limits. The government retains full authority for inspection and acceptance, which will occur at the depot following successful installation, testing,