Flight Operations and Pilot Services -Fixed Wing Aircraft

PILOT SERVICES CONTRACT - SOURCES SOUGHT INTRODUCTION The Fixed Wing Project Office (FWPO) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for flight operations and pilot services for deployed Government Owned fixed wing aircraft. This effort requires the management and deployment of Flight Operations Managers (FOMs) and pilots to support an initial projection of eleven (11) aircraft with an Operational Tempo (OPTEMPO) of three hundred fifty (350) flight hours per aircraft, per month. Additional tasks may include support of ferry flights, Functional Check Flights (FCFs), Primary Mission Equipment (PME) calibration flights, and post modification flight testing. The intention is to procure these services on a competitive basis BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES (IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN COMPETITION. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. PLACE OF PERFORMANCE Location % On-Site Government % Off-Site Contractor OCONUS 100% 0% DISCLAIMER "THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A "REQUEST FOR PROPOSAL (RFP)" TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPONSES WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON FedBizOpps at www.fbo.gov. IT IS THE RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR FedBizOpps FOR ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT." PROGRAM BACKGROUND The FWPO manages the Army's fleet of Special Electronic Mission Aircraft (SEMA). This management currently includes operation of contractor operated aircraft at two sites located in Afghanistan. REQUIRED CAPABILITIES The Contractor shall provide FOMs and pilots to support services in the area specified in Program Background (above) and as necessary, in other areas as directed by the Government. If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract. SPECIAL REQUIREMENTS: Personnel and Facility Security Clearances. A DD Form 254 Contract Security Classification Specification shall apply to this requirement and the prime contractor shall have or demonstrate ability to obtain Top Secret/SCI clearances for its pilots and Secret clearances for its FOMs. Government Furnished Property plan. ELIGIBILITY The applicable NAICS code for this requirement is 481219 (Other Non-Scheduled Air Transportation with a Small Business Size Standard of $15M per year in annual receipts. The Product Service Code is R15. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement. ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES STATEMENT) All pilots shall be fully qualified, current and in possession of an appropriate type rating for the aircraft to be flown. Currently the Government is operating Beechcraft Model 300 and B300 aircraft. Other model aircraft may be included. The initial projected requirement is for enough FOM's and pilots to support eleven (11) aircraft (Model 300/B300) at three hundred fifty (350) flight hours per aircraft, per month. Due to the high OPTEMPO and environment in which the aircraft operate the aircraft are supported by a rotational pool of qualified pilots. The typical rotation consists of sixty days on and sixty days off. The contractor must demonstrate a history and current capability for operations of similar size and scope in a high OPTEMPO environment within Afghanistan. The contractor must demonstrate that they have a readily available pool of off-rotation pilots that they can be utilized if necessary as a risk mitigation strategy during contract transition. Interested parties are requested to submit a capabilities statement of no more than ten (10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 2 pm, CST, 22 January 2016. All responses under this Sources Sought Notice must be e-mailed to Hanford.g.jones.civ@mail.mil. This documentation must address at a minimum the following items: 1.) What type of work has your company performed in the past in support of the same or similar requirement? 2.) Can or has your company managed a task of this nature and scope? If so, please provide details. 3.) Can or has your company managed a team of subcontractors before? If so, provide details. 4.) What specific technical skills does your company possess which ensure capability to perform the tasks? 5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company's ability to perform at least 50% of the tasking described in this PBSOW for the base period as well as the option periods. 6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc. 7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran-Owned Small Business Concern. 8.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements. The estimated period of performance (POP) consists of a one (1) year base with four (4) one year options with performance commencing in July 2017. Specifics regarding the number of option periods will be provided in the solicitation. The contract type is anticipated to be Cost Plus Fixed-Fee Level of Effort. Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small-Business responses and conduct further market research to identify a subcontracting goal. All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government. No phone calls will be accepted. All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought. Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contracting Officer, Hanford Jones or the Contract Specialist, Kimberly Johnson in either Microsoft Word or Portable Document Format (PDF), via email Hanford.g.jones.civ@mail.mil or Kimberly.s.johnson111.civ@mail.mil. All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government. No phone calls will be accepted. All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.