Flow Simulation Software

The Oregon Department of Fish and Wildlife has issued a solicitation for a cloud-based Flow Simulation Software platform aimed at supporting statewide fish passage and screening projects. The procurement, classified as an intermediate-level contract under Oregon Administrative Rules, seeks proposals from qualified vendors to configure, deploy, and maintain a fully operational SaaS solution, including system documentation, training, and ongoing support. The contract is valued between $500,000 and $2,000,000, with delivery expected by December 1, 2025. The evaluation process emphasizes references, system overview, compliance with high-level requirements, and cost, with award based on the best value determined through a points-based scoring system. Offerors must submit a comprehensive proposal via OregonBuys, including mandatory attachments such as certification sheets, reference forms, cost sheets, and outreach plans, with specific instructions to ensure transparency and diversity inclusion. The contractual framework incorporates numerous federal and state clauses addressing legal compliance, nondiscrimination, environmental protections, data rights, security, and intellectual property, with a clear order of precedence among the contract documents. The agreement emphasizes confidentiality, key personnel approval, and the need for written modifications. Deliverables are subject to inspection and acceptance by the agency, with performance standards tied to milestones and user acceptance testing. Payment procedures require detailed invoicing aligned with project milestones, and the contract stipulates responsibilities for responsible conduct, insurance, and audit rights. Additionally, the solicitation underscores the importance of diversity, equity, and inclusion, requiring offerors to disclose certified disadvantaged firms and participate in outreach plans. Overall, the contract establishes a comprehensive governance structure, detailed submission and evaluation criteria, and strict compliance obligations to ensure the successful implementation of the flow simulation software to support fish conservation efforts across Oregon.