Fort Stevens National Cemetery Grounds Maintenance

This contract requires the provision of comprehensive grounds maintenance and improvement services at Fort Stevens National Cemetery in Hammond, Oregon, under a non-personal services arrangement where the contractor must supply all labor, materials, equipment, and supervision necessary to perform a wide range of tasks. These include turf and landscape maintenance, irrigation system management, headstone and marker realignment and cleaning, interment and disinterment assistance, ceremonial support, snow and ice removal, pavement cleaning, and structure maintenance. The contract is structured as an indefinite-quantity, twelve-month base year with four optional one-year extensions, and includes specific deliverables such as a Grounds Management Plan and Quality Control Plan, both of which must be submitted within thirty days of award. Performance is monitored through a detailed Quality Assurance Surveillance Plan and subject to unrestricted government inspection at all times, with strict adherence to dignity, security, and safety standards required to avoid disruption of burial or ceremony events. The solicitation is a Total Small Business Set-Aside, requiring all offerors to be registered in SAM.gov with a valid Unique Entity Identifier and Taxpayer Identification Number, and to comply with applicable Small Business Program Representations. Proposals must be submitted in three volumes—Price, Technical, and Past Performance—with the technical proposal required to be site-specific and free of boilerplate content. Evaluation follows a tiered socioeconomic approach and a best-value competitive analysis, where proposals must first pass a technical requirements gate to be considered further; among technically acceptable proposals, Past Performance and Price are weighted equally. Contractors must also comply with the Service Contract Act, Davis-Bacon Act, Prompt Payment Act, and other federal regulations, including wage protections, anti-trafficking requirements, Buy American provisions, and limitations on subcontracting. A site visit was scheduled for May 13, 2026, and all submissions are due by May 21, 2026, with late proposals explicitly rejected. Payment will be made via electronic funds transfer upon government acceptance of deliverables, with invoicing requiring detailed line-item specifications and taxpayer identification. Failure to comply with any contract clause, representation, or performance standard may result in rejection, termination, or recovery of funds.