1. Request for ProposalLocation: 400 Front St, Placerville, CO 81430The San Miguel County Parks & Open Space department is seeking qualified bidders torepoint the foundation, remove the river rock around the foundation and replace it witha smaller gravel at the historic Placerville Schoolhouse. Early this year we had thehistoric foundation mortar as well as the modern mortar analyzed by Barlow CulturalResource Consulting. The contractor will use this mortar analysis to match the mortarcomposition and color of the original mortar as closely as possible. The schoolhouse islocated adjacent to Placerville Park at 400 Front St., Placerville. This project will include all preparations, machinery, labor and materials necessary.2. BackgroundThe intent of this project is to increase the permeability of the mortar to prevent cracking anddisplacement. The original foundation was reinforced with a secondary inner foundation duringrenovation. Because of the composition of modern mortar used, and the fact that there are twolayers of foundation, there is a permeability issue with the foundation. In addition, it was noticedthat the river rock used in the drip area around the foundation was causing splash from the watershed off the roof. By using a smaller gravel composition, we hope to mitigate this damage.3. Scope of Work and DeliverablesSan Miguel County requests proposals include:All preparations, machinery, labor and materials necessary to execute the scope of workUtilizing the attached mortar analysis to match the historic mortar on the originalfoundation in composition and color in composition and colorRemoving the modern outer mortar and repointing with the agreed upon mortar mixRemoval of the river rock drip area around the foundationReplacement with a 3⁄4” clean gravel set to a depth of 4-6”Completing the scope of services with as little disturbance to County operations andschoolhouse reservations as possibleRemoval and disposal of any unused or waste materialsTake protective measures, when working in or near school-house gardenThe site must be completed in a visitor ready conditionA site pre-bid visit at the Placerville Schoolhouse location is mandatory in order to respondto this RFP. Please contact Janet Kask (see below) to schedule. It is the responsibility of thebidder to arrange for a pre-bid site visit or a self-guided visit.4. Proposed ScheduleWork to be completed before July. 1st,20265. Milestone Proposed DatesRFP Issued 10/27/25Pre-Proposal Site Visit Deadline 11/26/25Proposal Due 11/28/25Contract (Tentative) 12/5/25Project Kickoff (TBD)Project completion No later than July 1st, 2026All dates are subject to change at the discretion of the County.6. InquiriesInquiries or questions on the contents and requirements of the RFP will be accepted in writtenelectronic form only. Inquiries can be emailed to the attention of: Janet Kask toFor security reasons, you must enable JavaScript to view this E-mail address. using the subject line ‘Placerville Schoolhouse FoundationRFP”.Substantive requests for information received may be responded to in writing by the County inthe form of an addendum to this RFP and sent to all recipients of the RFP.7. Proposal Requirements“Proposals must include clear descriptions of the contractor’s capabilities to perform therequirements of the RFP, including the following:Transmittal Letter. This short letter should outline the Contractor’s ability to provide thescope of services requested. Please describe the company, including: name, address,number of years in business, and primary contact. This letter must be signed by an officerwho is authorized to bind the Consultant and state that the proposal is binding for 90 daysfrom the submission deadline for proposals.Staff Experience. Include a brief description of each key staff member assigned to atypical project. Identify any sub-consultants proposed to serve on the project as well.Sample Projects. Include up to three (3) sample projects, including tasks anddeliverables provided to the owner that are similar to what the County seeks. Include abrief description of the project, owner contact information, and project cost.Exceptions. Please include a statement regarding exceptions. If no exceptions areincluded, the County expects the Consultant will be able to sign the County’s contractand provide the required insurance and indemnification.Fee Estimate. Please submit a fee estimate for the total project cost for requested Scopeof Word and Deliverables, including each of the tasks outlined in the scope of work andthe total number of hours expected. Also, provide a menu of pricing for scenarios andstrategies.Signatory Requirements. The Transmittal Letter must be signed by the contractor’srepresentative who is empowered with signatory authority for the company. The formmay be accompanied by a Corporate Resolution.”8. Proposal SubmissionThe proposals must be submitted by 11/28/25 Mountain Time. Late proposals will not beaccepted. It is the Consultant’s responsibility to see that the Proposal is received at the propertime. The County is not responsible for delayed deliveries due to connectivity problems. Thetime the proposal is logged as received in the County’s email system shall determine the officialtime received. Please submit an electronic copy of the proposal to the attention of: Janet Kask toFor security reasons, you must enable JavaScript to view this E-mail address. using the subject line ‘Placerville Schoolhouse FoundationRFP”.9. Agreement for ServicesThe contractor shall review and execute the Independent Contractor Agreement contract prior tobeginning work. Upon award, this contract will define the project, the term and services to beperformed. This is a legal-binding document between the contractor and San Miguel County. Adraft Construction Agreement is attached for your review. The solicitation may be canceled bythe County and any bid or proposals received by the County may be rejected in whole or in partwhen in the best interest of the County to do so.10. Selection Procedure and Evaluation CriteriaThe County will have a Selection Committee for the evaluation and ranking of proposals. TheCounty may conduct interviews if determined necessary after review of the proposals. The topthree (3) ranked companies based upon the proposals (and interviews if held) will be given theopportunity to execute a professional services agreement with the County. If an agreementregarding scope and fee is not reached within a reasonable period, the County may pursuenegotiations with the next-ranked firm or reissue the RFP altogether. The Proposals will beevaluated and rated based on the factors listed below.11. Evaluation Criteria and Max PointsCompany qualifications and capacity 20 pointsQualification and experience of key personnel 20 pointsAvailability of the contractor to complete the project on time or before the deadline 20 pointsCost, approach and scheduling of the tasks required 30 points12. Bidding DocumentsRFP packages may be obtained by accessing the details on the San Miguel County websitehttps://www.sanmiguelcountyco.gov/Bids.aspx or contacting Janet Kask at the Parks & OpenSpace Department.13. San Miguel County Contact InformationPlease contact for any questions:Janet Kask, Director, Parks & Open SpaceSan Miguel County333 West Colorado Avenue, 3rd FloorTelluride, CO 81435Office phone: 970-369-5469For security reasons, you must enable JavaScript to view this E-mail address.
