FPC Alderson - B&F - Horticulture - NEW Greenhouse - Proj 261ZAQ6
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
This solicitation, numbered 15B10126Q00000028, is a combined synopsis and Request for Quotes issued under FAR Part 12 for the supply and delivery of all materials needed to construct a new 16' x 30' greenhouse at the Federal Prison Camp Alderson in West Virginia, supporting the facility’s Horticulture Program. The acquisition is a total small business set-aside under NAICS code 236220, with a size standard of $45 million, and is structured as a firm-fixed-price contract evaluated on technical acceptability, past performance, and competitive price through a trade-off process. All proposals must be submitted electronically via email to arhedrick@bop.gov no later than July 13, 2026, at 2:00 PM EST, with faxed or hand-delivered bids rejected. The delivery location is FOB destination at 1 Glen Ray Road, Alderson, WV 24910, where a government representative will inspect and accept all materials, with any deviations from specifications, quality, or brand resulting in refusal and return at the vendor’s expense. Offerors must be currently registered in SAM.gov and must complete all required representations and certifications electronically in the system at the time of submission. Compliance with federal, state, and local codes—including the International Building Code, NFPA Life Safety Code, OSHA regulations, and American Correctional Association Standards—is mandatory, along with adherence to manufacturer recommendations. The contractor is subject to stringent Department of Justice-specific requirements, including personnel security protocols, mandatory privacy and cybersecurity training, and a strict one-hour breach reporting obligation for any actual or suspected Personally Identifiable Information compromise. Any contractor or subcontractor accessing government data must do so only on government-furnished equipment and within authorized networks, with no PII permitted in invoicing or administrative records without written authorization. All deliverables, including documentation and data, become government property upon delivery, and subcontracting requires prior written approval from the Contracting Officer. Warranty information, product specification sheets, and proof of experience must accompany each quote, and the government may evaluate past performance for history of default or chronic performance issues. Payment will be made electronically via the System for Award Management after acceptance and will be processed through the Federal Bureau of Prisons office in Alderson. The solicitation incorporates numerous FAR clauses by reference, including those related to small business assurance, equal opportunity, accelerated payments to small business subcontractors, and
General Info
Agency
NAICS
Place of Performance
WV, 24910, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number 15B10126Q00000028 is issued as a Request for Quotes (RFQ) for the supply and delivery of all materials for a new greenhouse to support the Horticulture Program at FPC Alderson, in accordance with the attached Statement of Work and specifications.
This acquisition is set-aside for small business concerns. The NAICS code for this requirement is 236220, with a small business size standard of $45million.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Any and all information will be posted to the General Services Administration website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. Vendors dealing in the similar trade are encouraged to participate in this Solicitation.
(ii & iii) See attached Statement of Work for a full description of requirements, including specifications and quantities. Offerors must include a specification sheet and any submittal information about the product(s) offered in their quote, including warranty information.
(iv) Location of Delivery is: 1 Glen Ray Road, Alderson, W.V. 24910.
A Government representative will inspect the item(s) at the time of delivery or later to determine the quality and acceptability. Payment shall be released accordingly. Any item found with change in Specifications, Quality, or Brand shall be refused or returned to the vendor at vendor’s expense, without entertaining the payment claim.
Questions: All questions must be submitted in writing to arhedrick@bop.gov, no later than July 9, 2026, at 12:00 PM EST to allow time for response(s).
(v & vi) A list of solicitation provisions & contract clauses are on the attached SF 1449 - Solicitation for Commercial Products and Commercial Services.
(vii) Quotation Deadline: All interested offerors shall submit bids via email to ARHedrick@bop.gov before July 13, 2026, at 2:00 pm EST.
Faxed and hand-delivered bids will not be accepted.
(viii) Additional Requirements:
- The bidded equipment shall comply with all Federal, state, and local regulations, codes, and standards, including the latest editions of the International Building Code, NFPA, Life Safety Code, OSHA, American Correctional Association Standards, and other relevant regulations. Manufacturers’ recommendations will be required to be implemented.
- Offerors: Each offeror must be registered in www.SAM.gov and must complete the necessary representations and certifications at the time of submitting their quotation.
- The contractor (& any subcontractors, if applicable) must be reputable, and if requested, offerors must provide certification and documented proof of experience, demonstrating competency in executing the project. Proof must be provided to the Contracting Officer (CO) or COR upon request.
- Evaluation Criteria: The Government anticipates awarding a firm-fixed-price (FFP) contract. Bids from all potential offerors will be accepted based upon the government’s evaluation Technical Acceptability, Past Performance, and Competitive Price. A history of default, termination for cause, or chronic performance issues may be grounds for rejection. Technical acceptability, past performance and price will be evaluated in accordance with FAR 52.212-2 Evaluation-Commercial Products and Commercial Services.