Top

Freedom250 space at ULTRA music festival

Awarded

PR16092997Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The U.S. Embassy Zagreb requires exclusive use of a VVIP hospitality lounge at the Ultra Europe Music Festival in Split, Croatia, to conduct critical public diplomacy, representational, and outreach activities during this major international cultural event. The only provider capable of fulfilling this requirement is the official organizer and exclusive operator of the Ultra Europe Festival, as no other entity has the authority, access, or infrastructure to deliver VVIP-level hospitality, credentialing, security coordination, and seamless integration within the festival’s secured grounds. The lounge will serve as a dedicated space for senior government officials, diplomatic personnel, key stakeholders, sponsors, and influential attendees to engage with festival participants, media, local officials, and international visitors—key audiences essential to the Embassy’s mission. Alternative venues outside the festival grounds cannot replicate the unique access to the festival’s ecosystem, and securing a separate location would undermine the strategic objectives and effectiveness of the Embassy’s engagement efforts. The requirement is specific to the Ultra Europe Festival environment, where direct interaction with the event’s core attendees is paramount for diplomatic impact. As the sole source capable of delivering the necessary access, infrastructure, and operational integration within the required timeframe, the contractor is uniquely positioned to meet the Government’s needs. No other supplier can satisfy the mandatory criteria, making this a sole source procurement under the specified conditions.

General Info

U.S. Embassy Zagreb exclusively rents VVIP lounge at Ultra Europe Festival for critical diplomatic engagement.

Agency

Department Of State → US Embassy ZagrebView Agency

NAICS

561920 - Convention and Trade Show OrganizersView NAICS

Place of Performance

Split, HR-17, HRV

Set-Aside

NONE

Documents

(0)

No documents available

AI Contract Breakdown

Uniform Contract Format

No contract breakdown available.

Cannot generate Contract Breakdown because no documents were found from this contract's source.

Timeline

PhaseAwarded

PostedJun 29

Justification (J&A)

AwardedSep 12

Contract was awarded

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

AgencyDepartment Of State → US Embassy Zagreb

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / Agency

Department Of State → US Embassy Zagreb

View Agency Profile

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Matthew A. Dean

contact@example.gov

Tommy Mazor

contact@example.gov

Full Description

The U.S. Embassy Zagreb requires rental of a VVIP hospitality lounge at the Ultra Europe Music Festival in Split, Croatia, to support official public diplomacy, representational, and outreach activities during one of the largest international cultural events in the region. The proposed contractor is uniquely qualified to provide this requirement because it is the official organizer and exclusive operator of the Ultra Europe Music Festival venue and all associated VIP and VVIP hospitality spaces.

The VVIP lounge is located within the secured festival grounds and provides controlled access to senior government officials, diplomatic representatives, key stakeholders, sponsors, and other influential attendees. No other vendor possesses the authority, rights, or capability to provide equivalent VVIP access, hospitality space, credentials, security coordination, and event integration within the Ultra Europe Festival venue.

The Embassy's requirement is specifically for a VVIP hospitality space within the Ultra Europe Music Festival itself, rather than a general event venue in Split. Alternative venues or hospitality providers outside the festival grounds would not provide the same access to festival participants, sponsors, media representatives, local officials, and international visitors who are the intended audience for Embassy engagement activities. As a result, no other source can satisfy the Government's minimum requirements.

Award to another source would require the Government either to forgo the required access and engagement opportunities associated with the festival or to secure a separate venue that would not provide equivalent mission benefit. Such an approach would not meet the Government's needs and would significantly diminish the effectiveness of the planned public diplomacy and representational activities.

Accordingly, the proposed contractor is the only responsible source capable of providing the required VVIP lounge space and associated access privileges at the Ultra Europe Music Festival, and no other supplies or services will satisfy the Government's requirements within the required timeframe.