Frozen Sample Management System Software (RFID)

The National Heart, Lung, and Blood Institute (NHLBI) Office of Acquisitions (OA), for the National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS), has a requirement to procure database software designed for freezers, that will be used by the National Institutes of Health (NIH) Center for Regenerative Medicine (CRM) program for cataloging the freezers that will house items to be distributed to various labs. It is the intent to award a fixed price purchase order as a result of this solicitation notice. The solicitation number is NHLBI-CSB(AR)-2011-353-MKL and is issued as a Request for Quotation (RFQ). The solicitation/contract will include all applicable provisions and clauses in effect through Federal Acquisition Circular 2005-53 (August 4, 2011). The procurement is being conducted on a competitive basis, as a total small business set-aside. The North American Industry Classification System (NAICS) Code applicable to this requirement is 541511 - Custom Computer Programming Services, and the associated small business size standard is $25.0 million. This acquisition is being conducted using Simplified Acquisition Procedures in accordance with FAR Part 13. BACKGROUND AND PURPOSE: The National Institutes of Health (NIH) Center for Regenerative Medicine (CRM) program has large stocks of cell lines and other biological stocks that will be maintained in freezer space. The NIH-CRM will have to maintain the cell lines and other biological stocks in an organized manner. The most efficient manner in which to accomplish this is with the use of a database designed for freezers. For compatibility purposes, the FreezerPro 2011 Enterprise RFID software shall meet the following specifications: Specifications Web-based application; sample organization; ability to organize multiple freezers; barcode capability; and RFID capability. FreezerPro 2011 Enterprise RFID - Starter Kit Includes: - FreezerPro 2011 Enterprise RFID Software - 20 User Seats - 1 Impinj Speedway Reader - 2 Impinj Antennas - 1 Zebra RZ400 RFID Printer/Coder - 1,000 RFID Labels - 1 Smart Light Monitor - 1 Year of Customer Support FreezerPro Additional User Seats (Optional) Wireless Handheld RFID ATID 870 with FreezerPro RFID Mobile Client for Box RFID Tags Impinj Speedway Reader with Smart Light Monitor Additional Near Field Antennas Additional Zebra RZ 400 RFID Printer/Coder (Ethernet, 300 dpi) RFID Cryolabel (additional roll of 1,000) Label Printer Resin Ribbon Evaluation Criteria The offeror shall demonstrate its ability to provide the software based on the Government required specifications. The Government's acceptance terms and FOB destination point is the National Institutes of Health (NIH), National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS) SITB/Porter, 6701 Democracy Boulevard, Suite 704, Bethesda, Maryland 20817-1572. Quotes are due September 16, 2011 by 3:00 p.m. Eastern Standard Time. The award will be made based on the lowest priced technically acceptable quote, and to the offeror providing the best value in meeting the Government's requirements. The Government intends to evaluate offers and award a purchase order without discussions with Offerors. Therefore, the initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if later it is determined by the Contracting Officer to be necessary. The Government may reject any or all offers, waive informalities and minor irregularities in offers received. The offeror must include in their quote, the unit price, the list price, shipping and handling costs, the delivery period after purchase order award, complete address for invoice payment and purchase order delivery, prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size of the company. Note: In order to receive an award from the NHLBI, contractors must have a valid registration in the Central Contractor Registration (CCR) system www.ccr.gov. The quote must reference the Solicitation Number NHLBI-CSB(AR)-2011-353-MKL. All responsible sources may submit a quote, which if timely received shall be considered by the agency. Responses must be submitted electronically to lombardm@nhlbi.nih.gov. Quotes may also be submitted in writing to the National Heart, Lung, and Blood Institute, Office of Acquisitions, COAC Services Branch, 6701 Rockledge Drive, Room 6146, Bethesda, MD 20892-7902, Attention: Melissa K. Lombardo, Contract Specialist.