Ft. Tuthill Re-Roofing Project

Coconino County is soliciting sealed bids for the Re-Roofing Project at the Ft. Tuthill Historic Quad in Flagstaff, Arizona, with submission due by February 18, 2026, at 2:00 PM MST. The solicitation, identified as Bid 2026-03, requires vendors to submit a comprehensive package via the Ion Wave Technologies portal, including a detailed proposal, a 10% bid bond, a valid contractor’s license, a certificate of insurance, a conflict of interest questionnaire, a certificate of interested parties, the ESC Region 13 Vendor Packet, pricing documentation, and proof of compliance with state and federal laws. All proposals must be submitted electronically, with individual attachments not exceeding 250 MB, and responses restricted to 4,000 characters for narrative sections and 1,000 characters for compliance disclosures. A mandatory pre-bid meeting is scheduled for February 4, 2026, at the Mess Hall building on-site. The award will be determined based on strict pass/fail criteria requiring full compliance with submittal, intent, pricing, and reference requirements, with selection made among technically acceptable bidders based on overall value, including price, conformity to specifications, product quality, uniformity, and past performance—allowing for award to be made to other than the lowest bidder. The vendor awarded the contract must submit a 100% payment and performance bond within seven days of award. The contract imposes stringent compliance obligations, including adherence to Buy Texas requirements, prohibitions on the use of telecommunications equipment from entities such as Huawei and ZTE under federal law, and strict domestic sourcing standards for materials, with iron and steel required to be manufactured entirely in the United States. Contractors must affirm that all personnel under the contract recognize only two biological sexes and must not use preferred pronouns in professional contexts. Insurance mandates include $1 million in general liability per occurrence, $1 million in professional liability, $1 million in automobile liability if operating on county property, and workers’ compensation as required by state law, with the county named as certificate holder and waiver of subrogation required. Contractors must also disclose any felony convictions involving themselves or key personnel and must not use artificial intelligence in contract performance without prior written consent. Records must be retained for seven years post-contract, and the contract may be terminated with 30 days’ notice for convenience, with payment limited to completed and accepted work. Assignment is prohibited