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This Solicitation opportunity from Texas was posted on September 12, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Full-Service Vending & Services for Beverages and Snacks

Closed
26-08-30State & Local

Contract Overview

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Houston Independent School District is seeking proposals from qualified vendors to provide full-service vending and delivery of beverages and snacks across its schools and facilities. The project, identified as HISD Project Number 26-08-30, is scheduled to run from December 12, 2025, to December 11, 2026, with the possibility of two annual renewals extending the contract up to December 11, 2028. The district emphasizes that only approved vendors, who meet specific criteria and complete a formal procurement process, will be eligible to participate, with successful vendors recommended for contract award following evaluation and approval by the HISD Board of Education. Vendors must demonstrate compliance with insurance and MWBE requirements to qualify. A pre-proposal conference will be held virtually via Microsoft Teams on September 23, 2025, and interested vendors are required to RSVP with their company details. Questions regarding the solicitation should be directed in writing to the designated category specialist, Cecilia Salazar, with all inquiries and responses managed through the electronic bidding portal. The solicitation emphasizes transparency and adherence to district policies, with the potential for a short-term extension if necessary for business continuity. The contract size is estimated between $500,000 and $2,000,000, and vendors are encouraged to review the full details and submit their proposals by the deadline of October 7, 2025.

General Info

Documents

1

VENDOR FORM - Compliance with Buy American Provision (1).pdf

PDF

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Timeline

1 update
PhaseClosed
Posted

Solicitation

Notice updated

Response deadline changed from May 1, 2025 to Oct 7, 2025. The notice title changed. NAICS code changed from 611430 to 611710. The notice description changed. The point of contact changed.

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyTexas → Houston Independent School District
Contacts1 person available
OfficeN/A
Office AddressN/A
Contacts

Full Description

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REQUEST FOR PROPOSALS (RFP)   INVITATION FOR VENDOR RESPONSE
  Dear Vendor,   The Houston Independent School District is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation").   HISD Project Number: 26-08-30 Full-Service Vending & Service for Beverages and Snacks   In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only.  An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Education.   The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project.    The tentative term of this Project is from December 12, 2025, through December 11, 2026, with two (2) annual renewals, not to extend beyond December 11, 2028.  Thereafter, HISD at its sole discretion may elect to either extend the Project for a term not to exceed 90 days for business continuity purposes, if needed.   Pre-Proposal Conference: A Pre-Proposal conference will be held virtually via Microsoft Teams at (10:00 - AM) CST on September 23, 2025. Vendors interested in participating in the Pre-Proposal Conference must RSVP by registering with the link provided below.  Please include the following information in your registration: Vendor company name, attendee first and last name, and email address. 
Click this link to register for the Pre-Proposal Meeting: Register here.
  The HISD Category Specialist assigned to this solicitation is listed below.  Any questions or concerns arising out of this RFP are to be directed to such individual in writing.  Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP.  Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal.
 
Thank you in advance for your participation in this solicitation.   Sincerely,  
Category Specialist Name: Cecilia Salazar Email Address: contact@example.gov Office Main Number: +1 (555) 000-0000 Direct Line: +1 (555) 000-0000   Purchasing Services Department
Houston Independent School District Hattie Mae White Educational Support Center 4400 West 18th Street Houston, TX 77092 Keep up with the latest news from HISD: www.HoustonISD.org

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