INVITATION TO BID IFB #020- 46For the provision of services to:FURNISH and INSTALL ONE REPLACEMENT GENERATORat HALL COUNTY FIRE STATION #11Hall County, Georgia, (Herein “County”) Fire Rescue, is seeking qualified contractors to replace existing generator and furnish and install one (1) new generator at Hall County Fire Station #11 located at 5625 Bark Camp Rd. Murrayville, GA. 30564 (herein “Services”). This is a turnkey project to provide all materials, equipment, labor, and supervision necessary to furnish and install a new generator and transfer switch. The project includes removing and disposing of the existing generator. The County seeks to award one (1) contractor for the project.Schedule of Events:Date IFB Issued: Monday, August 25, 2025Mandatory Pre-Bid On-Site Visit Date: Tuesday, September 3, 2025, at 9 AM.The meeting will be held at Fire Station # 11, 5625 Bark Camp Rd., Murrayville, GA, 30564.Bidders are required to attend the Pre-Bid meeting in order to submit a proposal.Bidders’ Questions Due: Friday, September 5, 2025 @ 12:00 PMAnswers to Questions Due: Monday, September 8, 2025Bid Due Date: Thursday, September 11, 2025, 2:00pm Project Manager: Lamar Jones, Maintenance Project Manager/Corrections Officer, Hall County Facilities Management. Phone
+1 (555) 000-0000, For security reasons, you must enable JavaScript to view this E-mail address..Bidding Process: The County is now accepting sealed bids for the provision of services to Replace Existing Generator and Furnish and Install one (1) new Standby Generator at Fire Station #11 in the County’s Purchasing Division, located on the fourth (4th) floor at the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST, Thursday, September 11, 2025. The County will make any extension of the bidding period by a formal written addendum and publicly posted. Bidders must submit three (3) copies of the bid along with all mandatory documents, signed affidavits and Exhibit C - Mandatory Cost Proposal in hardcopy and include one (1) USB Flash Drive with all documents. Emailed bids are not acceptable.Proposal Documents: Bidders may download bid submittal documents via the County’s Website at https://www.hallcounty.org/Bids.aspx ; , then choose, FURNISH and INSTALL ONE REPLACEMENT GENERATOR at HALL COUNTY FIRE STATION #11 and download the bid packet.General Qualifications: Bidders must be in the regular business of providing similar services, be licensed, insured, and bonded to do so in the State of Georgia. Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred and twenty calendar days (120). The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled ‘Mandatory’ must be completed and returned with the bid. Please sign the sample contract.Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any bidder, without liability on part of the County to the Bidder to complete the described Work. The County will award the project to one (1) company to perform all work to the lowest cost, responsible and responsive bidder. The Bidder expressly understands that the County may reject bids for any reason.Non-Collusion Clause: Bidders must have no contact of any nature with any other bidders, County staff members, its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award.1.0 SCOPE OF WORK Remove and dispose of existing 45 KW propane gas generator and transfer switch and install new 50 KW Diesel Generator with matching (same Mfg.) 150-amp Transfer Switch. Equipment shall be the same voltage and phase as existing. Cap existing gas line as close to the ground as possible. Modify or replace concrete pad to accommodate new generator. Verify that existing wiring is suitable to use with new generator/transfer switch. Any changes to wiring for this job will be included in scope of work. Give estimated lead times for completion after the job is awarded.1.1 SPECIFICATIONS A. The Emergency Power System must provide an alternate AC power source for load,in the event there is an interruption of normal utility power. When required, the unit must automatically transfer the load from the normal power source to the standby emergency generator. Upon return of normal power, the load shall be automatically transferred back to the normal power source and the emergency generator shall automatically shut off, after a cool-down period. B. The extent of Emergency Power Systems (EPS) work is indicated by the requirements of this Section. Provide a complete, automatically operated electric generatingset of the size, type, and operating characteristics described, completely installed, tested, and operative. All equipment, labor, and materials necessary to accomplish this must be included, and the coordination of all required equipment and materials shall be the responsibility of one manufacturer, who has an approved experience record in furnishing similar equipment.1.2 QUALITY ASSURANCE: A. Manufacturers: The following manufacturers are acceptable provided they meet all requirements of the specifications: Generac Model SD50 or equal in fit, form and function. B. Geographic Location: The installation/service center must be located within 100 miles of Hall County. C. Requirements:1. The installation/service center shall be factory-authorized and must be certified, in writing, by the manufacturer, as being responsible for installation and warranty work and must be capable of performing work on the engine, generator, battery charger, fuel system, automatic transfer switch, and all accessories that make up the complete emergency power system.2.
