FURNISHING OF PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR HVAC EQUIPMENT AT COUNTY-OWNED FACILITIES

The County of Middlesex, through the Office of Infrastructure Operations, is soliciting bids for the furnishing of preventative maintenance and repair services for HVAC equipment at county-owned facilities. The scope includes routine annual maintenance of electric heater units, expansion tanks, heat exchangers, and make-up air units at the Shelter Alternative School, Juvenile Detention Center, and Adult Corrections Center. Additionally, the contractor must provide emergency repair services on an as-needed basis for all county-owned facilities within the geographic boundaries of Middlesex County. The contract is awarded to the lowest responsible bidder and will commence for an initial term of twenty-four consecutive months, with a county option to extend for an additional twelve months. Bids must be submitted electronically via the Middlesex County Electronic Procurement Portal by November 10, 2026, at 10:00 am. Required documentation includes a bid submission checklist, non-collusion affidavit, and disclosures regarding prohibited activities in Russia and Belarus, among other certifications. Successful bidders must provide a business registration certificate, W-9, and liability insurance prior to the award. Payment terms are set at sixty calendar days from the receipt of a properly executed invoice, which must itemize labor hours and include original supplier invoices for materials. The contractor is also required to pay prevailing wages and adhere to equal employment opportunity standards.