FY2026 C2 MIBS and Internal Connections 470 - Pendleton Community Public Library

All bidders are encouraged to: 1. Read, print, and follow the RFPs carefully. 2. Adhere to the FCC E-Rate rules. . FY2026 MIBS with Internal Connections 470 The Pendleton Community Public Library seeks services provided by a third party for the operation, management, and monitoring of eligible broadband LAN/WLAN components (managed Wi-Fi). We seek a 3- year or 5-year contract with (2) 1-year voluntary extensions for eligible MIBS services under this agreement. The library understands that eligible Basic Maintenance of Internal Connections items are also sometimes necessary to provision a Managed Internal Broadband service and expects bidders to propose those as necessary. . Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the library and the successful bidder must recognize that contingency. The Applicant requires that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices). PLEASE PRINT RFP FOR COMPLETE PROJECT SCOPE . The list below represents equipment (with any associated licensing) that is projected to be managed under the requested service agreement. The awarded Managed Internal Wi-Fi provider will also manage the existing structured cabling, racks, and cabinets as necessary. The square footage of Pendleton Community Public Library is 28,080. The Applicant reserves the right to adjust this list prior to finalizing the agreement with the awarded service provider to meet the needs of the organization. Bidders should clearly indicate any ineligible costs by line item for all services associated with this RFP. . Equipment that Pendleton Community Public Library currently owns with any associated licensing that is to be managed. Quantity Description 1 PA-450, Palo Alto Firewall 1 ISR4331/K,9 Cisco Router 1 WS-C3650-24PS, Cisco 24 Port Switch currently being managed but part of the internal connections to be replaced. Please see Appendix A 2 WS-C2960X-48FPS-L, Cisco 48 Port Switch 1 SMT3000RM2U, APC UPS E-Rate Open Data shows this part as 60% ineligible. Pendleton Community Public Library owns this equipment and is not considering proposals for the purchase of new equipment at this time, with the exception of WS-C3650-24PS, Cisco 24-Port Switch. Please see Appendix A for the equipment details. PLEASE PRINT RFP FOR COMPLETE PROJECT SCOPE . ADDITIONAL SERVICE REQUESTS Internal Connections The library is seeking proposals for a project to supply and install network equipment at its eligible locations. Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the library and the successful bidder must recognize that contingency. The Applicant requires that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices). PLEASE PRINT RFP FOR COMPLETE PROJECT SCOPE. . Appendix A Internal Connections to be purchased with any associated licensing that is to be managed with existing equipment that Pendleton Community Public Library currently owns. Quantity Description 1 +/- WS-C3650-24PS, Cisco 24 Port Switch, 9200 series or Equivalent . SITE VISIT - Pendleton Community Public Library, 595 East Water Street, Pendleton, IN 46064, at 2PM EST, on Thursday, January 8, 2026. PLEASE PRINT RFP FOR SITE VISIT DETAILS QUESTIONS - The voluntary site visit will be the only opportunity to look at the layout of current equipment and installation. The voluntary site visit will be the only opportunity to ask questions or to receive answers related to this RPF. Respondents choosing not to attend in so doing acknowledge their understanding that they were offered and voluntarily declined the opportunity. SITE VISIT ALTERNATE DATE - If the library is closed on January 8, 2026, the alternate Site Visit Date will be 2PM, Thursday, January 15, 2026.
Requested services (3 line items): - Category 2 — Basic Maintenance Of Internal Connections — Switches - Category 2 — Managed Internal Broadband Services — Existing Equipment - Category 2 — Internal Connections — Switches And Necessary Software And Licenses
State/local procurement requirements: BE ADVISED: No email address or phone number associated with this RFP or Form 470 should be added to any marketing distribution or phone list. The Applicant respectfully requests that any contact be specific to this request. Any other contact is discouraged. . Proposals must be prepared with specificity with regard to the services listed herein. Bids merely listing a general menu of services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . All proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. . COMPLIANCE WITH SPECIFICATIONS By submitting a proposal, the Service Provider certifies that it has read and agrees to the following terms and conditions. Failure to meet any requirement outlined herein is adequate cause to reject your proposal. -The Service Provider has clearly listed any exceptions to any requirements or conditions set forth in this RFP with which it is unable or unwilling to comply and has included all relevant standard or additional contract terms and conditions with its proposal. Such exceptions, terms, and conditions must be set forth with specificity and may not be incorporated by reference. -The Service Provider agrees that the final contract shall incorporate and not override any terms or conditions set forth in this RFP, minus any agreed-upon exceptions, and that the RFP will be incorporated into the final contract. -The Service Provider agrees to follow and abide by the rules of the E-Rate program as promulgated by USAC and the FCC and certifies that it has not been suspended, debarred, or placed on Red Light Status within the prior three years. Service Provider further agrees that any costs not funded by the E-rate Program due to Service Provider violations of Program rules will be the sole responsibility of the Service Provider. . Failure to meet any requirement in this 470 or RFP will be sufficient cause to disqualify your proposal. . Proposal Delivery The library reserves the right to reject each and every bid, and to waive informalities, irregularities, errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. . Bids should be e-mailed to Lynn Hobbs, Library Director, lhobbs@pendleton.lib.in.us, by 3PM, EST, on Thursday, February 5, 2026. Please copy Chastity Hinshaw, Consultant, on all correspondence at chastity.hinshaw@adtecerate.com.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260010312/130205/20871828-USAC_FCC_FORM_470_APPLICATION_260010312_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260010312/130205/20735866-FY2026%20MIBS%20and%20Internal%20Connections%20470%20Pendleton%20Comm%20PL.docx