FY2026 C2 Project for Loogootee CSC

Loogootee Community School Corporation (the Applicant) is seeking proposals for a project to supply and install network equipment at its eligible locations. Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the district and the successful bidder must recognize that contingency. The Applicant seeks an agreement that allows it to work with the selected vendor to adjust quantities and/or scale back or cancel the project entirely as needed based upon funding availability and/or the best interests of the Applicant. Please reference Form 470# 260021755 on all correspondence and documents. You must refer to the attached RFP document for full details. All cost proposals must reflect any available governmental unit or education discounts. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. If a product includes mixed functionality, please indicate the allocation for each function (i.e. 60% Internal Connections and 40% BMIC). Vendors may submit alternative equipment, or education bundles, as long as the equipment is an equivalent make and model or serves a similar functionality. USAC has advised applicants to include all three types of service on each Category 2 Form 470. MIBS was listed above in case USAC deems any of the necessary software licenses to fit that category. . SITE VISITS A voluntary site visit will be held at Loogootee Jr/Sr High School, 201 Brooks Ave, Loogootee, IN 47553, at 1pm EST on March 4, 2026. Please pre-register for this voluntary pre-bid meeting by contacting Shelley Christmas, Director of Curriculum &Technology, at schristmas@loogootee.k12.in.us, no later than 3pm EST on March 3, 2026. The pre-registration email must reference 470 #260021755 and include the name of the company represented at the site visit, the name of the primary contact (including cell phone and email), and the number of people who will attend the pre-bid meeting. Emails to the applicant must include Charity Hawkins, Consultant, at charity@adtecerate.com. . QUESTIONS The voluntary site visit will be the only opportunity to ask questions and receive answers and walk through the buildings to see the existing layout of current equipment and installation, however, building maps are available upon request. . BUILDING MAPS Predictive building maps for locations of current and future equipment and cabling are available upon request. For security reasons, email requests for building maps is the only way to obtain these maps. Requests may be sent to Shelley Christmas, Director of Curriculum &Technology, at schristmas@loogootee.k12.in.us, no later than 3pm EST on March 4, 2026. . PROPOSAL DELIVERY Notice is hereby given that the Board of School Trustees of the Loogootee Community School Corporation, Loogootee, IN will receive sealed bids at the Loogootee Jr/Sr High School, Superintendent Conference Room 423, 201 Brooks Ave, Loogootee, IN 47553 until 1:30pm EST, on March 19, 2026, at which time they will be publicly opened and read aloud. Envelopes containing bids shall be plainly marked Category Two Bids. Bids received after the designated time will be returned unopened. . Bidders must submit a hard copy of their bid. Page one of the bids must include the bid total for Wireless Access Points and Installation, and a separate bid total for Firewall and Installation, if applicable. Bidders must include an electronic version of the bid response (including any required forms) on a USB flash drive in a sealed envelope, with their firms name and address clearly indicated on the envelope. FAXED and EMAILED bids are not acceptable and will be rejected as non-responsive.
Requested services (20 line items): - Category 2 — Internal Connections — Wireless Access Points And Necessary Software And Licenses - Category 2 — Basic Maintenance Of Internal Connections — Antennas, Connectors, And Related Components - Category 2 — Basic Maintenance Of Internal Connections — Cabling - Category 2 — Basic Maintenance Of Internal Connections — Firewall Service And Components - Category 2 — Basic Maintenance Of Internal Connections — Wireless Access Points - Category 2 — Internal Connections — Antennas, Connectors, And Related Components - Category 2 — Internal Connections — Firewall Service, Components, And Necessary Software And Licenses - Category 2 — Managed Internal Broadband Services — Existing Equipment - Category 2 — Internal Connections — Cabling - Category 2 — Managed Internal Broadband Services — Leased Equipment
State/local procurement requirements: We will consider multi-year contracts with or without voluntary extensions. All cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit or education discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. All bidders are encouraged to: 1. Read and follow the RFP carefully. 2. Adhere to the FCC E-Rate rules. . The Applicants review of information will be primarily focused on the substance of the details provided in response to the requirements herein including but not limited to technical details, pricing and terms, experience, references, and adherence to the response format provided. Per E-rate rules, the cost of eligible goods and services will be the most heavily weighted evaluation factor. , Proposals must be prepared with specificity with regard to the equipment and/or services listed herein. Bids merely listing a general menu of equipment and/or services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . The Loogootee Community School Corporation Board of School Trustees reserves the right to reject any and all bids, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or rebid. Bids may not be withdrawn during the sixty (60) day period immediately following the date of receipt of the bids without the consent of Loogootee Community School Corporation.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260021755/130680/21186826-USAC_FCC_FORM_470_APPLICATION_260021755_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260021755/130680/21184504-FY2026%20C2%20Project%20for%20Loogootee%20Community%20School%20Corporation.docx, https://publicdata.usac.org/EPC/Prd/Form470/260021755/130680/21186824-CORRECT%20CONTACT%20DETAILS%20for%20SITE%20VISITS%20%20BUILDING%20MAPS%20REQUESTS%20%20and%20%20PROPOSAL%20DELIVERY.docx