FY2026 Managed Services for Putnam County Public Library

Please reference 470 number 260025108 on all correspondence and bids. Putnam County Public Library is seeking services provided by a third party for the lease, operation, management, and monitoring of eligible broadband LAN/WLAN components (managed Wi-Fi), including installation, activation, and initial configuration of eligible components necessary for broadband connectivity within the Applicants facility. We seek a 5-year contract with or without the option of voluntary extensions for eligible equipment and MIBS services under this agreement. Putnam County Public Library understands that eligible Basic Maintenance of Internal Connections items are also sometimes necessary to provision a Managed Internal Broadband service and expects bidders to propose those as necessary. Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the district and the successful bidder must recognize that contingency. The Applicant requires that the selected vendor be willing to utilize discounted invoices. Please see the equipment listed in the Project Scope. The library will consider current equivalent Ruckus, Juniper/Mist equipment or better. . Questions/Site Visits No site visits or information meetings will be scheduled. Any questions related to the technical aspects of this document should be emailed to Matt McClelland, Library Director, at director@pcpl21.org, no later than 2pm EST on March 17th, 2026. All correspondence must include Charity Hawkins, Consultant, at charity@adtecerate.com. If applicable, answers to any written questions or any additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. . Proposal Delivery The Applicant reserves the right to reject each and every bid, and to waive informalities, irregularities or errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or rebid. Bids should be emailed to Matt McClelland, Library Director, at director@pcpl21.org, no later than 2pm EST on March 31st, 2026. All correspondence must include Charity Hawkins, Consultant, at charity@adtecerate.com.
Requested services (10 line items): - Category 2 — Internal Connections — Wireless Access Points And Necessary Software And Licenses - Category 2 — Internal Connections — Switches And Necessary Software And Licenses - Category 2 — Managed Internal Broadband Services — Leased Equipment - Category 2 — Basic Maintenance Of Internal Connections — Switches - Category 2 — Basic Maintenance Of Internal Connections — Wireless Access Points
State/local procurement requirements: The Applicants review of information will be primarily focused on the substance of the details provided in response to the requirements herein including but not limited to technical details, pricing and terms, experience, references, and adherence to the response format provided. Per E-rate rules, the cost of eligible goods and services will be the most heavily weighted evaluation factor. . Proposals must be prepared with specificity with regard to the equipment and/or services listed herein. Bids merely listing a general menu of equipment and/or services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . We will consider multi-year contracts with or without voluntary extensions. All cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. All bidders are encouraged to: 1. Read and follow the RFP carefully. 2. Adhere to the FCC E-Rate rules.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260025108/130239/21302939-USAC_FCC_FORM_470_APPLICATION_260025108_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260025108/130239/21294804-FY2026%20C2%20RFP%20MIBS%20for%20Putnam%20Co%20PL.dotx, https://publicdata.usac.org/EPC/Prd/Form470/260025108/130239/21302927-BMIC%20Verbiage%20Clarification.docx