FY2026 MIBS 470 - South Whitley Comm PL

1. Read, print out, and follow the RFPs carefully. 2. Adhere to the FCC E-Rate rules . FY2026 Leased Managed Internal Broadband Services South Whitley Community Public Library seeks services provided by a third party for the lease, operation, management, and monitoring of eligible broadband LAN/WLAN components (managed Wi-Fi), including installation, activation, and initial configuration of eligible components necessary for broadband connectivity within the Applicants facility. We seek a 5-year contract with or without the option of voluntary extensions for eligible equipment and MIBS services under this agreement with services to begin July 1, 2026. South Whitley Community Public Library understands that eligible Basic Maintenance of Internal Connections items are also sometimes necessary to provision a Managed Internal Broadband service and expects bidders to propose those as necessary. The library requires that the selected vendor utilize the E-Rate SPI form of invoicing (discounted invoices). . Managed Internal Broadband Services are those that include the operation, management, and monitoring of eligible broadband internal connections. Service Providers should include those expenses that directly support and are necessary for the broadband connectivity within schools. Those expenses include the management and operation of the LAN/WLAN, including installation, activation and initial configuration of eligible components, and on-site training on the use of eligible equipment. The applicant will own the equipment and the service provider will manage it for them. . Basic maintenance and technical support services are those appropriate to maintain reliable operation when provided for eligible broadband internal connections. Repair and upkeep of E-rate eligible hardware, wire and cable maintenance, configuration changes, basic technical support including online and telephone based technical support, software upgrades and patches including bug fixes and security patches. . Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the district and the successful bidder must recognize that contingency. . Project Scope - The list below represents equipment (with any associated licensing) that is projected to be required and managed (or better). Bidders may add other eligible equipment as may be needed for a turnkey, fully-functional managed Wi-Fi network. The Applicant reserves the right to adjust this list prior to finalizing the agreement with the awarded service provider to meet the needs of the organization. The library building is 22,694 square feet. . Quantity - Description 5 +/- Ruckus R550 AP Indoor Access Point. Equivalent makes and models will be considered. 1+/- Ruckus T610 AP Outdoor Access Point. Equivalent makes and models will be considered. 1+/- Ruckus ICX7150-C12P Switch. The library has a 12 Port switch, but we will also consider 24 Port, and/or 48 Port, if needed. Equivalent makes and models will be considered. . The Applicant wishes to lease equipment and will consider proposals to lease this equipment along with managed services from a single vendor, or to lease or purchase the equipment and the managed services separately. While the Applicant is interested in options where vendors could provide a fixed monthly payment with no up-front costs for this service, all options meeting the requirements described in this RFP will be considered. Your proposal should be clear with regard to whether the Applicant will own the equipment at the end of the contract term. . Questions/Site Visits A voluntary site visit will be scheduled at the South Whitley Community Public Library at 201 E Front St, South Whitley, IN 46787, at NOON, EST on Monday, October 27, 2025. This will be the only opportunity to look at the layout of current equipment and installation and will be the only opportunity to ask questions or to receive answers related to this RPF. Respondents choosing not to attend in so doing acknowledge their understanding that they were offered and voluntarily declined the opportunity. Please pre-register for this voluntary pre-bid meeting by contacting Cody Abbott, Library Director, at director@swcplib.com, no later than Sunday, October 26, 2025. Please copy Chastity Hinshaw on all correspondence at chastity.hinshaw@adtecerate.com. The pre-registration email should include primary contact (including cell phone and email), and the number of people who will attend the pre-bid meeting. If applicable, answers to any written questions or any additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued.
Requested services (3 line items): - Category 2 — Managed Internal Broadband Services — Leased Equipment - Category 2 — Basic Maintenance Of Internal Connections — Wireless Access Points - Category 2 — Basic Maintenance Of Internal Connections — Switches
State/local procurement requirements: BE ADVISED: No email address or phone number associated with this RFP or Form 470 should be added to any marketing distribution or phone list. The Applicant respectfully requests that any contact be specific to this request. Any other contact is discouraged. . Proposals must be prepared with specificity with regard to the services listed herein. Bids merely listing a general menu of services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . All proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. . COMPLIANCE WITH SPECIFICATIONS By submitting a proposal, the Service Provider certifies that it has read and agrees to the following terms and conditions. Failure tomeet any requirement outlined herein is adequate cause to reject your proposal. -The Service Provider has clearly listed any exceptions to any requirements or conditions set forth in this RFP with which it is unable or unwilling to comply and has included all relevant standard or additional contract terms and conditions with its proposal. Such exceptions, terms, and conditions must be set forth with specificity and may not be incorporated by reference. -The Service Provider agrees that the final contract shall incorporate and not override any terms or conditions set forth in this RFP, minus any agreed-upon exceptions, and that the RFP will be incorporated into the final contract. -The Service Provider agrees to follow and abide by the rules of the E-Rate program as promulgated by USAC and the FCC and certifies that it has not been suspended, debarred, or placed on Red Light Status within the prior three years. Service Provider further agrees that any costs not funded by the E-rate Program due to Service Provider violations of Program rules will be the sole responsibility of the Service Provider. . Failure to meet any requirement in this 470 or RFP will be sufficient cause to disqualify your proposal. . The Applicant reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. . Bids should e-mailed to the office of Cody Abbott, Library Director, at director@swcplib.com, no later than NOON, EST on Wednesday, November 12, 2025. Please copy Chastity Hinshaw on all correspondence at chastity.hinshaw@adtecerate.com.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/SL/Prd/Form470/337516/260002898/Original/USAC_FCC_FORM_470_APPLICATION_260002898_CERTIFIED.pdf, https://publicdata.usac.org/SL/Prd/Form470/337516/260002898/FY2026%20MIBS%20RFP%20South%20Whitley%20CPL.docx