FY2026 MIBS & C2 for Akron Public Library

Please reference Form 470# 260021581 on all correspondence. You must refer to the attached RFP document for full details. Please address Technical questions to the Technical Contact. All cost proposals must reflect any available governmental unit discounts. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. If a product includes mixed functionality, please indicate the allocation for each function (i.e. 60% Internal Connections and 40% BMIC). Vendors may submit alternative equipment as long as the equipment is an equivalent make and model or serves a similar functionality. Please note: USAC has advised applicants to include all three types of service on each Category 2 Form 470. MIBS was listed above in case USAC deems any of the necessary software licenses to fit that category. . Questions/Site Visits No informational meetings or site visits will be scheduled. Questions about the technical aspects of this project must be submitted to Janet Hawley, Library Director, via email to akronadm@akron.lib.in.us, no later than 3pm EST on March 4, 2026. All correspondence must include Charity Hawkins, Consultant, at charity@adtecerate.com. If applicable, answers to any written questions or any additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. . Proposal Delivery Bids should be e-mailed to Janet Hawley, Library Director, at akronadm@akron.lib.in.us, no later than 3pm EST on March 18, 2026. All correspondence must include Charity Hawkins, Consultant, at charity@adtecerate.com. . Akron Public Library (the Applicant) seeks services provided by a third party for the lease or purchase, operation, management, and monitoring of eligible broadband LAN/WLAN components (managed Wi-Fi), including installation, activation, and initial configuration of eligible components necessary for broadband connectivity within the Applicants facility. We seek a 3-year contract with TWO, one-year voluntary extensions for eligible equipment and MIBS services under this agreement. Akron Public Library understands that eligible Basic Maintenance of Internal Connections items are also sometimes necessary to provision a Managed Internal Broadband service and expects bidders to propose those as necessary.
Requested services (48 line items): - Category 2 — Managed Internal Broadband Services — Existing Equipment - Category 2 — Basic Maintenance Of Internal Connections — Wireless Access Points - Category 2 — Basic Maintenance Of Internal Connections — Routers - Category 2 — Internal Connections — Routers And Necessary Software And Licenses - Category 2 — Basic Maintenance Of Internal Connections — Switches - Category 2 — Internal Connections — Cabling - Category 2 — Internal Connections — Wireless Access Points And Necessary Software And Licenses - Category 2 — Basic Maintenance Of Internal Connections — Antennas, Connectors, And Related Components - Category 2 — Internal Connections — Antennas, Connectors, And Related Components - Category 2 — Internal Connections — Firewall Service, Components, And Necessary Software And Licenses - Category 2 — Basic Maintenance Of Internal Connections — Uninterruptable Power Supply/Battery Backup - Category 2 — Basic Maintenance Of Internal Connections — Cabling - Category 2 — Internal Connections — Uninterruptable Power Supply/Battery Backup And Necessary Software And Licenses - Category 2 — Managed Internal Broadband Services — Leased Equipment - Category 2 — Basic Maintenance Of Internal Connections — Firewall Service And Components - Category 2 — Internal Connections — Switches And Necessary Software And Licenses
State/local procurement requirements: We will consider multi-year contracts with or without voluntary extensions. All cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. All bidders are encouraged to: 1. Read and follow the RFP carefully. 2. Adhere to the FCC E-Rate rules. . The Applicants review of information will be primarily focused on the substance of the details provided in response to the requirements herein including but not limited to technical details, pricing and terms, experience, references, and adherence to the response format provided. Per E-rate rules, the cost of eligible goods and services will be the most heavily weighted evaluation factor. Proposals must be prepared with specificity with regard to the equipment and/or services listed herein. Bids merely listing a general menu of equipment and/or services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. The Applicant reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260021581/130463/21198259-USAC_FCC_FORM_470_APPLICATION_260021581_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260021581/130463/21178933-FY2026%20MIBS%20and%20C2%20RFP%20for%20Akron%20Public%20Library.docx, https://publicdata.usac.org/EPC/Prd/Form470/260021581/130463/21184098-CORRECT%20Akron%20PL%20building%20images.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260021581/130463/21178935-Akron%20PL%20building%20images.docx