Central Ohio Behavioral Healthcare is soliciting bids for a contractor to perform preventative maintenance on chillers in our main building and forensic building.Pre-bid walkthrough is scheduled on 08/26/24 at 1:00pm:Address is 2200 West Broad Street, Columbus, OH 43223 in the main (new) building.
SCOPE OF WORK AND DELIVERABLES
• Anticipated Contract periods: September 1, 2024 – June 30, 2025.• Annually/Spring Startup:• Inspect thermal insulation for integrity• Clean and paint as required• Electrical (Including the VFDs)• Sequence test controls• Check contactors for pitting, replace as required • Check terminals for tightness, tighten as necessary • Verify solenoid plug(s) tightness and gasket integrity• Clean control panel interior• Megger compressor motor
• Perform compressor vibration test• Perform oil analysis test on compressor oil• Condenser:• Clean condenser coils• Check fan blades for tightness on shaft• Check fan blades for loose rivets and cracks, check motor brackets• Check coil fins for damage and straighten as necessary
• Spring Start-Up will be performed once a year in April: check condition of motor starter; start machine; inspect, adjust and calibrate operational and safety controls for proper function; complete operating log and record readings; check purge operation; check trim of unit; and set- up operating log with operator; instruct and advise troubleshooting techniques as required; and provide a written report of current chiller status, all repair needs and deficiencies to the Plant Services Office. • COBH Summer Scheduled Preventive Maintenance Inspections During Operating Season to Include the Following to be performed first week in July and first week in August: check condition of motor starter; record operating temperatures, pressures, etc. and confirm whether ranges are acceptable; record information on operating log; inspect, adjust and calibrate operational and safety controls for proper function; check purge system for proper operation; check trim of unit; review operating log with operator, discuss operation of the machine; and provide a written report of current chiller status, all repair needs and deficiencies to the Plant Services Office. • Moritz Annual Cooling Tower Inspection and Cleaning – Once a year, prior to spring start-up inspect cooling tower and associated components (e.g., three-way bypass valve, flow switches) for proper operation; assess condition and provide a written report of all repair needs and deficiencies to the Plant Services Office. Clean cooling tower to remove dirt, debris, scale and algae. Air cooled condenser inspection (if fitted): Check airflow is not obstructed; Check fin surfaces are clean; Check fans rotation (direction); Check fan motor overload devices. • COBH Service Rates – This contract shall include commitment for emergency calls on an ‘as needed’ basis. Emergency calls during regular working hours, 7:30 a.m. to 4:00 p.m. Monday through Friday, will be for the purpose of diagnostics/ troubleshooting, minor adjustments and repairs, and resetting of controls. Contractor shall provide emergency service within two (2) hours of notification during regular working hours at regular hourly wage. Service call or trip charges, mileage, or other costs shall be listed. • Service rates during hours other than 7:30 a.m. to 4:00 p.m. Monday through Friday shall be listed clearly to describe overtime and holiday rates. The Contractor must have adequate personnel to be capable of responding to emergencies 24 hours per day, 365 days per year. Response time shall be no more than 2 hours. The hourly charge emergency services should include all costs related to providing the service (i.e., transportation, travel time, equipment and personnel, etc.). Hourly charges for emergency services shall commence upon arrival to our facility. • COBH will request and schedule services as needed. All planned work shall be performed during regular working hours (7:30 a.m. to 4:00 pm., Monday through Friday). The hourly charge for normal and emergency services should include all costs related to providing the service (i.e., transportation, travel time, equipment and personnel, etc.). Hourly charges for emergency services shall commence upon arrival to our facility. • COBH Analysis Services - Various diagnostic tests are to be performed as listed. Provide a written report with interpretation and recommendations. • Oil sample for analysis. Sample to be taken one (1) time per year.• Refrigerant sample for contamination analysis. Sample to be taken one (1) time per year.
• COBH Maintaining Records/Reporting: The contractor shall maintain a complete set of records of each scheduled preventive maintenance inspection including, but not limited to inspection dates, items checked, current chiller status, repairs, maintenance performed, problems noted and a statement of accounts with the following information: Scheduled inspection charge for the current period and the accumulated total to date; and repair charges for the current period and the accumulated total to date. • The records shall be maintained for the term of the contract and surrendered to COBH upon termination or cancellation of this contract. Following completion of each scheduled inspection or repair, the contractor shall review with the facility contact person (or designee) the details of the work just completed and any recommendations for necessary repairs or improvements to the system. Within one (1) week following a scheduled inspection or repair, the contractor shall file a written report that lists all repair needs and deficiencies, that provides a copy of the inspection log, that covers the information specified in Section 7 under “Maintaining Records/ Reporting”. The list of technicians shall be included in the report with and certification or licenses listed.
