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FY27 - COMMS - Equidox Saas - Software

Open

SRC0000043045State & Local

Response Deadline12/04/2026, 04:00:00 PM EST

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Solicitation SRC0000043045 is for the procurement of Equidox license management software for the Ohio Environmental Protection Agency. The scope of work includes a 12-month term for one unit of Equidox SaaS with 10 concurrent user licenses (Product EQX-SP-10) and two units of Equidox Zone Transfer with one named user license (Product EQX-Zone). The contract requires the inclusion of training, onboarding, and break-fix/how-to support. The award will be granted to the lowest, responsible, and responsive bidder, who must be registered with the Office of Budget and Management and provide a completed Data Security form. The contractor must adhere to strict state and federal security standards, including the State Security, Privacy and Data Handling Requirements and NIST Special Publication 800-53. Depending on the data handled, compliance with IRS Publication 1075 for Federal Tax Information and the FBI's Criminal Justice Information Services Security Policy may be required. The contractor is responsible for maintaining the confidentiality, integrity, and availability of all state data and must ensure that any Federal Tax Information is completely purged from all storage upon completion of the work.

General Info

Ohio EPA procurement of Equidox software licenses with strict security and support requirements.

Agency

Ohio → Epa950000 Pm-fiscal Administration Lzrs

NAICS

513210 - Software Publishers

Place of Performance

OH, USA

Set-Aside

NONE

Documents

16 pages · specifications

High

rfq

High

51 pages · specifications

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedNov 12

Solicitation

Response DeadlineDec 4

Submission deadline

Response Deadline

12/04/2026, 04:00:00 PM ESTin 22 days

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Organization & Contact Information

AgencyOhio → Epa950000 Pm-fiscal Administration Lzrs

ContactsNo contacts available

OfficeN/A

Organization / AgencyOhio → Epa950000 Pm-fiscal Administration Lzrs

Office AddressN/A

ContactsNo contact information available

Full Description

The quote / SOW is for the Ohio Environmental Protection AgencyShipping will need to come directly to:State of OhioDept. of Environmental Protection AgencyInformation Technology ServicesAttn: Stephanie Reeves50 W. Town St., Ste. 700Columbus, Ohio 43215Contact InformationKim Lewis614-728-5332Qty 1 – 12 months Equidox SaaS – 10 Concurrent User Licenses Product #EQX-SP-10Qty 2 – 12 months Equidox Zone Transfer – 1 Named User Licenses Product #EQX-ZoneTraining and Onboarding should be includedBreak fix / how to support should be includedContact is the following:EquidoxPaul
RFQ – Equidox Licenses - COMMSAN ACTUAL QUOTE / SOW WILL NEED TO BE ATTACHED IN OHIOBUYSQuote / SOW needs to be dated with expiration at least 90-days outPlease reference contract # and Product ID # on quote / SOWBidder must be registered with the Office of Budget & Management (OBM) and have received a payee / supplier ID. If unsure, you can verify at https://ohiopays.ohio.gov/Data Security form is a required attachment for responsible bidders.This will be awarded to the lowest, responsible, and responsive bidder.
License management software
Items 1 | Required Item | Equidox SaaS - 10 Concurrent User Licenses 2 | Required Item | Equidox Zone Transfer - 1 Named User License