FY27 Preventive Maintenance for Sensititre Systems at DSHS Lab

The contract pertains to FY27 preventive maintenance services for Sensititre systems at the Texas Department of State Health Services lab, with performance beginning September 1, 2026, and concluding August 31, 2027, subject to two optional one-year renewals and a potential one-year extension for continuity. Bidders must comply with a comprehensive set of technical, administrative, and compliance requirements enforced under Texas-specific Uniform Terms and Conditions, including clauses on false representations, equal employment opportunity, occupational safety, and permits and licenses, all effective November 2023. Submission requires mandatory attachments including Exhibit C (completed pricing sheet), Exhibit D (three verifiable references), Addendum Acknowledgement Forms, a Public Information Act compliant copy, and Exhibit G Form 4109 for state identification, all in Microsoft Office or PDF format, with no hyperlinks allowed and file sizes kept under 25 MB for email submissions. Evaluation is based on a best value trade-off approach, weighing technical compliance, delivery capability, and price without assigned numerical weights, and disqualifies bidders with poor VPTS ratings or contract cancellation histories. The contractor must provide qualified personnel fluent in English, subject to HHS approval, with mandatory background checks for those with misdemeanor convictions, and must maintain insurance with HHS named as additional insured, issued by Texas-authorized carriers rated A or better by A.M. Best, with certificates due within 10 days of award and retained for seven years post-contract. Performance occurs at designated HHS facilities where HHS retains full audit and inspection rights, including access to subcontractor records, and all deliverables become state property. Invoicing is monthly or per purchase order, using state-specific processes rather than federal systems like WAWF, and payments follow the Texas Prompt Payment Act. The contractor is prohibited from delegating duties without written approval and must flow down all compliance obligations to subcontractors. No contract value is disclosed as pricing data from Exhibit C is missing, and no packaging, marking, or FOB terms are specified. All submissions must be made via email, the HHS Online Bid Room, or delivered in person or via express mail to designated Austin locations by May 13, 2026, at 4:30 PM Central Time.