FY27 Wheelchair Parts and Accessories for Richmond

The Texas Health and Human Services Commission is seeking competitive bids to establish a blanket purchase order for wheelchair parts and accessories to support maintenance at the Richmond State Supported Living Center, with the contract term running from September 1, 2026, through August 31, 2027, and a potential one-year extension. The solicitation, identified as HHS0017588, was posted on July 20, 2026, with responses due by August 3, 2026, and is governed under NAICS code 423450, with no set-aside provisions applied. Bidders must submit their responses via USB drive or email to pcsbids@hhs.texas.gov, adhering to strict file format requirements including Microsoft Office and PDF, with a maximum email attachment size of 25 MB. Proposals must include Exhibits A through D-1, which encompass affirmations, uniform terms and conditions, a pricing sheet with placeholder values, and delivery instructions. All items must be manufacturer-specified or approved equivalents, with delivery required within 14 days of purchase order issuance under F.O.B. Destination Freight Prepaid & Included terms. The total contract value is capped at $40,000 for the term, with pricing to be determined by the selected vendor. Evaluation will follow a best value approach, assessing technical compliance, past performance including the Vendor Performance Tracking System (VPTS) rating, and price, with no award made solely on lowest price. Contractors must comply with Texas Public Information Act requirements, permit unrestricted government audits, and flow down all contractual obligations to subcontractors. Deliveries must be scheduled with the designated point of contact between 8:00 AM and 5:00 PM daily, excluding 11:30 AM to 12:00 PM, with cartons and pallets labeled with content descriptions, purchase order numbers, and quantities and shrink-wrapped for security. Contractors must provide their Unique Entity Identifier from SAM.gov, disclose any recent legal proceedings, prior state employment affiliations, cloud service usage under TX-RAMP compliance, or felony convictions, and agree to waive claims against information providers. The contract prohibits assignment without written approval and grants the state broad usage rights to all submitted materials. No federal FAR clauses apply; instead, the state-level Uniform Terms and Conditions and internal HHSC policies govern contract administration, with payment instructions to be provided post-award and no electronic invoicing