FY27 Wheelchair Parts and Accessories for Richmond

The Texas Health and Human Services Commission is soliciting bids to establish a blanket purchase order for wheelchair parts and accessories to support maintenance at the Richmond State Supported Living Center, with the contract covering the period from September 1, 2026, through August 31, 2027. The solicitation, numbered HHS0017588, has a response deadline of August 3, 2026, and the total contract value is capped at $40,000 for the term, though no base pricing is provided in the solicitation. Vendors must supply manufacturer-specified components compatible with existing wheelchair models such as Invacare, Quickie, Helio, and Tillite, and are required to provide on-site technician services for removal and installation. All items must meet exact bid specifications, with no substitutions allowed without prior written approval, and deliveries must be made in full, on time, and without split shipments unless explicitly requested. Packaging and labeling requirements include clear identification of contents, agency purchase order number, quantity per carton, and shrink-wrapped, labeled pallets. Evaluation of proposals is based on three primary factors in descending order of importance: compliance with technical and contractual specifications, the bidder’s demonstrated ability to perform—which includes past performance via the Vendor Performance Tracking System (VPTS) with a minimum grade of “C”—and price, which is assessed for competitiveness but is not the sole determining factor. The award will be based on best value, not lowest price technically acceptable, allowing HHSC to select a higher-priced bid if it delivers superior overall value. Bidders must certify compliance with Texas-specific socioeconomic preferences, including Texas-owned businesses, Texas-made products, energy-efficient goods, and recycled materials, and must submit a valid Unique Entity Identifier from SAM.gov. Contractors must adhere to strict access and audit rights allowing state and federal officials to review all records, and must comply with the Texas Public Information Act, ensuring all contract-related information is publicly accessible unless legally exempt. Subcontracting and assignment require prior written approval, and payment is governed by the Texas Prompt Payment Act, with invoicing and remittance procedures to be detailed post-award. All proposals must be submitted via the HHS Online Bid Room or email to pcsbids@hhs.texas.gov, with file formats restricted to PDF, Word, or Excel, and must not exceed 25 MB.