G -- Sports Officials

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quotation (RFQ). Submit only written quotations for RFQ FA4800-08-Q-RL06. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-21. This acquisition is 100% set-aside for small businesses. The associated NAICS code is 711219 with a $6.5 million size standard. This RFQ contains 5 lines item. The line item description is as follows: Line Item 0001, Sports Officials for Intramural Basketball (Night & Day games), 350 ea; 0002 Sports Officials for Softball, 225 ea; 0003 Sports Officials for Flag Football, 95 ea; 0004 Sports Officials for Volleyball, 150 ea; Sports Officials for Soccer, 55 ea per Performance Work Statement.Performance Work Statement For Sports Officials Contract Fitness Center Langley AFB, VA 23665 21 December 2007 1. Description of Services: 1.1. Provide and schedule the proper number of qualified and certified officials, referees, scorekeepers, and timekeepers to officiate all games, knowing the rules, floor and field techniques of intramural, varsity, and youth sports, as set forth by the United States Volleyball Association (USAVBA), National Federation of Rules of Soccer, Amateur Softball Association Rules (ASA), United States Slow-pitch Softball Association (USSSA), National Collegiate Association (NCAA), National Intramural Sports Association (NIRSA), official?s handbooks, and the base by-laws for intramural, varsity and youth volleyball, soccer, basketball, softball, baseball and flag football for games at Langley AFB, VA. Officials must also be wearing appropriate apparel and materials required in the performance of their respective service(s). 1.2. Prior to the start of each sports season, the Sports Director or representative will require the contractor to provide for each sport, a copy of the official?s rulebook. 1.3. Prior to the start of each sports season, the Sports Director or representative will provide the Contractor a copy of the local by-laws as well as game schedules for the season. A minimum of 2 games and maximum of 5 games at any field or facility could be scheduled for each sport on any given day. 1.4. A pre-game inspection of field/court conditions is required, as well as rules review with coaches and/or team captains. 1.5. The contractor is required to make available an official, timekeeper?s timer?s roster and sign-in sheet for each sport, each night, for all games worked. 1.6. In the event the contractor employs off-duty Government employees, the employee may not officiate a game in which their unit is participating. In addition, officials are prohibited from playing in a sport in which they act in the capacity of an official, scorekeeper, or timer. 1.7. Required officials, scorekeepers, and timers shall be mutually agreed upon two weeks to the play-offs. 1.8. Officials and score keepers shall sign and complete scorebooks/sheets after completion of each game. The keeping of scorebooks/sheets includes the keeping of total game summaries. These items, plus any written protests (if applicable) are submitted to the Sports Director or representative at the conclusion of each day?s games/matches. 1.9. The Head Official shall notify the Sports Director or representative immediately upon cancellation of any game/match due to unplayable field/court conditions. 2. General Information: 2.1. If changes in the daily officiating schedule are necessitated, the Sports Director or representative are required to notify the contractor. 2.2. Cancellation/postponements of games/matches is to occur by the Sports Director or representative contacting the contractor within two hours of the scheduled start time. The contractor will receive payment if the notification does not meet the two-hour notification. 2.3. If games are cancelled/postponed by the Sports Director or representative when the proper numbers of officials are not present as required by the CLIN Schedule, payment will not be made to the contractor for those cancelled games. 2.4. If the Sports Director or representative cancels/postpones game(s) due to inclement weather, cancellation or play of subsequent games for that day will be discussed/decided at that time. 2.5. During severe weather warnings, games will be postponed depending on the severity of conditions. When lightening is within 5 nautical miles of the area, a game delay will be called until the weather moves from the area. Officials will notify coaches of the decision and have the players moved from the area. If severe weather strikes before the start of the game, the Sports Director is responsible for canceling/postponing games. After commencement of games, the official is responsible for canceling/postponing games. 2.6. A government representative may contact the contractor prior to 1400 hours of a game day of any changes in the daily schedule. 2.7. The following are grounds for removal from performance of the contract any official who: 2.7.1. Swears at or strikes a player/coach 2.7.2. Has had repeated documented unprofessional behavior (absenteeism, tardiness, professional misconduct). 3. Government Furnished Property and Services: All installation fields and courts are provided for play and should be in the proper playing condition. It is still the responsibility of the official to ensure a complete check of the field/court is made in accordance with section 1.4 above. 4. Quality Control Program: 4.1. The contractor is required to develop and maintain a quality control program to ensure contract services are performed in accordance with this SOW. The quality control program must identify and implement procedures to ensure elimination of defective services. 4.2. The Quality Control Program shall be reviewed as required or when consecutive discrepancies are noted. The quality control program shall be reviewed for the following: 4.2.1. Clear, complete and current inspection instructions. 4.2.2. Specific criteria for approval and rejection of services. 4.2.3. Adequate record keeping of nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken. 4.3. A copy of the quality control program shall be submitted to the contracting officer with the contractor?s proposal. 4.4. Upon acceptance of the plan after contract award, updated copies shall be provided to the contracting officer as changes occur. 5. PERIOD OF PERFORMANCE: 1 Jan 2008 through 31 Dec 2008. End Item Description. Services will be performed at Langley AFB, VA 23665. The period of performance is 1 January 2008 thru 31 December 2008. PROVISIONS/CLAUSES. The provision at FAR 52.212-1, Instructions to Offerors ? Commercial Item, applies to this acquisition. The provision at FAR 52.212-3, Offeror Representations and Certifications ? Commercial Items, applies to this solicitation and the offeror must include a completed copy of this provision with their proposal. FAR 52.212-4, Contract Terms and Conditions?Commercial Items, applies to this solicitation. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders ? Commercial Items, applies to this solicitation. Specifically, the following clauses cited are applicable to this solicitation, FAR 52.219-6, Notice of Total Small Business Aside, FAR 52.222-3, Convict Labor, FAR 52.222-19, Child Labor-Cooperation with authorities and Remedies, 52.222-21, Prohibition of Segregated Facilities, FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans, FAR 52.222-36, Affirmative Action for Workers with Disabilities, FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, FAR 52.222-41, Service Contract Act of 1965, as Amended, FAR 52.225-13, Restriction on Certain Foreign Purchases, FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. The clause at DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders applicable to Defense Acquisition of Commercial Items, applies to this solicitation. Specifically, the following DFARS clauses cited are applicable to this solicitation: 252.204-7004, Alternate A. Addenda to FAR 52.212-5: The following additional clauses apply to this solicitation: FAR 52.233-2, Service of Protest: (a) Protest, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer Anissa Ragland (addressed as follows) by obtaining written and dated acknowledgement of receipt from 1st Contracting Squadron, Attn: TSgt Anissa Ragland., 74 Nealy Avenue, Langley AFB, VA 23665-2088. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil. All proposals must be faxed or emailed to POC Robert Lieder at 1 CONS/LGCB, 74 Nealy Avenue, Langley AFB, VA 23665-2088. EVALUATION OF QUOTATIONS/OFFERS: Quotes/offers will be evaluated IAW 13.106-2. Award will be made to the responsible offeror who?s quote/offer represents the best value in terms of technical (capability of item(s) offered to meet the government need), price, and past performance, which will be most advantageous to the government. Quotes must be signed, dated and submitted by 27 December 2007, 1600 am, Eastern Standard Time (EST) to the 1st Contracting Squadron/LGCB, Attn: Robert Lieder, Contract Administrator, Commercial Phone 757-764-5802, Fax 757-225-7443, E-mail robert.lieder@langley.af.mil, LATE OFFERS: Offerors are reminded that e-mail transmission of quote/offer prior to the closing date and time will not constitute a timely submission of quote/offer unless it is received by the government prior to the closing date and time. Quotations/offers or modification of quotes/offers received at the address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered (ref. FAR 52.212-1(f)). All contractors must be registered in the Central Contractor Registration http://www.ccr.gov database prior to any contract award. Please submit the following information with each quote: Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract No. (if applicable), Date offer expires, warranty, Line item unit price, and Total cost. POINT OF CONTACT Robert Lieder, Contract Administrator, Phone 757-764-5802, Fax 757-225-7443, robert.lieder@langley.af.mil Anissa Ragland, Contracting Officer, Phone 757-764-7483, Fax 757-225-7443, anissa.ragland@langley.af.mil Email your questions to Robert Lieder at robert.lieder@langley.af.mil