G4 USAWC Cafe Appliance Semi Annual Maintenance

This is a sources sought notice for a Blanket Purchase Agreement (BPA) to deliver semi-annual preventative maintenance and inspections on cafeteria equipment and appliances located in Root Hall (Building 651), Rooms T001 and T002, at the U.S. Army War College in Carlisle, Pennsylvania. The contract, identified by solicitation number A044072, is structured as a base period with four option years, allowing for a potential five-year performance window. Maintenance tasks include visual inspections, cleaning condensers and evaporators, sanitizing ice machines and storage bins, adjusting ice thickness and oven temperatures, checking electrical connections and refrigerant levels, calibrating controls, de-scaling coffee makers, and performing minor on-site repairs during inspections. Any repairs requiring additional parts or labor must be quoted separately for approval. The equipment covered includes Clark ice machines, Vollrath cold/hot well units, Vulcan ranges, refrigerators, freezers, sinks, hoods, fire suppression systems, water heaters, HVAC units, generators, and other critical infrastructure essential to the operation of the café, which services students, faculty, staff, guests, and VIPs and supports catered events. Proposals must be submitted via email by May 15, 2026, and must include a capability statement, past performance records, and proof of all required certifications. The contractor must be insured and bonded, and must designate a Site Manager and Alternate with direct contact information, including cell phone numbers, to facilitate coordination with government personnel. All work must occur within set hours—8:00 AM to 3:00 PM EST, Monday through Friday—with no work permitted on federal holidays without prior approval. Access to Carlisle Barracks requires visitor passes obtained through the Visitor Control Center, and commercial vehicles are subject to mandatory daily inspections. Performance is governed by FAR 37.201, OSHA regulations, and local installation policies, with no formal FAR clauses or MIL-STD packaging and marking requirements specified. No set-aside is in place, making the opportunity open to all businesses, and evaluation factors, award basis, pricing details, or contractual payment systems are not provided in this pre-solicitation phase. Invoices must include BPA number, call number, date of service, quantities, and unit prices, but the electronic invoicing system to be used has not been designated. A detailed equipment list is provided, and while there are no specified contract valuations, pricing will be