Garden Maintenance Service for the American Embassy San Salvador - Meeting Minutes/Questions and Answers

The U.S. Embassy San Salvador, under the Department of State, is seeking proposals for a fixed-price garden maintenance service contract at its facility in Antiguo Cuscatlán, La Libertad, El Salvador, under solicitation number PR15850175. The contract, classified under NAICS code 561730, requires comprehensive landscape maintenance of all designated U.S. government properties, including mowing, edging, weeding, pruning, and upkeep of grass, shrubbery, trees, flowers, and flower pots to maintain a high standard of appearance consistent with the representational responsibilities of the U.S. mission. Proposals must be submitted in English via email to CotoAB@state.gov in Adobe Acrobat PDF format, with each file not exceeding 30MB, and must include a completed SF-33, pricing details, SAM registration with UEI, IRS Form W-14, and full compliance with Section K representations and certifications. The original submission deadline was July 24, 2026, but has been extended to August 10, 2026, at 4:00 p.m. local time; late submissions will not be accepted. Offerors must be registered in SAM, possess a permanent business presence in El Salvador, demonstrate past performance with client references from the last five years, employ a Project Manager fluent in English, and provide proof of local insurance compliance including ISSS and AFP, as well as workers’ compensation for U.S. citizens under FAR 52.228-3. All personnel must pass government background checks requiring full biographic data, police clearance, judicial records, and RSO forms, and must be in good health free from communicable disease. The contract has a base performance period of 12 months beginning December 1, 2026, with four one-year option years and one six-month extension option under FAR 52.217-8, for a maximum total duration of five years. The pricing structure consists of five firm-fixed-price CLINs covering the base year and five option periods. The Government will award to the lowest-priced, technically acceptable offeror who is a responsible contractor, using a pass/fail evaluation process centered on compliance with Section K and the solicitation requirements. Performance is monitored through a Quality Assurance Surveillance Plan (QASP), with a strict standard of no more than one customer complaint per month across all tasks. The Contract