Gardening Services for the American Embassy in Quito,Ecuador
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The solicitation 19EC7526R0002 issued by the U.S. Embassy in Quito, Ecuador, seeks proposals for comprehensive gardening and landscape maintenance services at the Embassy compound and Chief of Mission residences. The contract involves routine and periodic groundskeeping tasks such as mowing, edging, weeding, debris removal, fertilization, tree pruning, and tennis court maintenance, executed within specified work hours. A dedicated, English-speaking on-site supervisor is required to oversee operations, maintain safety and quality standards compliant with U.S. Army Corps of Engineers EM 385-1-1 safety regulations, OSHA standards, and local Ecuadorian labor laws. The contract emphasizes strict quality control, with performance monitored through monthly random inspections, limiting customer complaints to one per month, and adherence to detailed technical and safety plans. Contractors must submit proposals electronically by May 26, 2026, including specified forms such as SF-1449, pricing, certifications, W-14 tax documentation (if applicable), and proof of active SAM registration. Evaluation is based on a Lowest Price, Technically Acceptable (LPTA) basis, where proposals must meet minimum technical pass/fail thresholds covering staffing, methodology, and quality control. Only responsible contractors with acceptable technical performance will be considered, with pricing determining award among those. The contract is firm-fixed-price with options for up to five years and six months total duration, including a six-month extension possibility. Performance locations include multiple Embassy sites in Quito. The solicitation requires compliance with key FAR and DOSAR clauses covering contractor identity verification, workers’ compensation insurance under the Defense Base Act, anti-trafficking provisions, and environmental safety reporting. Proposal submissions must be in specified formats (MS Word, Excel, or PDF) not exceeding 25MB per file and must be sent separately for technical and pricing components to avoid disqualification. The Contracting Officer, Matthew Madden, will oversee contract administration, including quality assurance inspections and final acceptance at the Embassy site.
General Info
Agency
NAICS
Place of Performance
QUITO, EC-P, ECUSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Related Notice-Presolicitation: 19EC7526R0002 posted on 04/08/2026 (typo error: 19EC7525R0002)
Enclosed is a Request for Proposals (RFP) for Gardening Services at US Embassy Quito Compound and Chief of Mission Residence. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable proposal at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site. The pre-proposal conference will be held on May 7,2026 at 9:30 am at the Quito Embassy located at Avigiras E12-170 y Av. Eloy Alfaro; site visits will be conducted after it. Prospective offerors should contact quitocontracts@state.gov, by April 29, 2026 at 13:00 for additional information or to arrange entry to the building.
Send questions to quitocontracts@state.gov, no later than May 13,2026 at 12:00pm. Proposals are due by June 22, 2026 at 16:00. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to quitocontracts@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Please submit technical proposal and pricing, separately to quitocontracts@state.gov. Failure to that may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. A completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11; if applicable.
6. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov and have an active SAM account at the time of submitting a proposal. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation instructions and no further consideration will be given. Therefore, qualified offerors are highly encouraged to register immediately if interested in submitting a response to this contracting opportunity.