Gate Removal/Installation at Rio Grande State Supported Living Center (RGSSLC)

The Health and Human Services Commission (HHSC) is soliciting competitive bids under Invitation for Bids HHS0017360 for the installation, removal, maintenance, and repair of gates at the Rio Grande State Supported Living Center in Harlingen, Texas. The scope includes installing 14 walk gates and 7 track gates with varying dimensions, along with 103 linear feet of cement beam with one-inch mesh, requiring all labor, materials, tools, equipment, and transportation to be furnished by the contractor. Work must comply with manufacturer specifications, use only commercial-grade and new materials, and adhere to strict quality control standards, including continuous personal inspection by the contractor and supervisor. The contract will commence upon award and expire on August 31, 2026, with no automatic renewals, though HHSC retains the option to extend the term for up to one additional year subject to funding availability. Services must be performed Monday through Friday, 8 a.m. to 5 p.m. Central Time, with a four-hour response time required for service calls unless extended by the contract manager. The solicitation allows for both HHSC and the Department of State Health Services (DSHS) to utilize the resulting contract. All bids must be submitted via email, the HHS Online Bid Room, or physical delivery on a single USB drive by June 5, 2026, at 10:30 a.m. Central Time, with no facsimile or alternative submission methods accepted. Proposals must include completed Exhibits A through F, a Public Information Act Copy, Form 1295 for interested parties, and adherence to pricing requirements outlined in Exhibit C using firm, fixed prices for the contract life, with all-inclusive unit pricing covering everything from labor to incidental costs. Pricing is evaluated alongside technical compliance, delivery capability, and contractor experience to determine best value, not necessarily the lowest bid. Contractors must provide 24-hour emergency contacts, employ personnel aged 18 or older with industry-specific training, pass comprehensive background checks including criminal and sex offender registry screenings, and carry primary workers’ compensation insurance with employer liability limits of $1,000,000 per accident and per employee. Insurance must name HHSC as an additional insured, and contractors are fully liable for personnel safety, facility access compliance, and prohibition against duplicating keys or access cards. Invoicing must be monthly, itemized, tied to the Purchase Order and Exhibit C, and accompanied by