General Services

This is a MULTI-AWARD BID FOR GENERAL SERVICES VENDORS. ALLEN ISD urges all Vendors that provide these services to respond to this Bid/Proposal, even if you are a sole source of the product/service. SPECIFICATIONS are provided as an attribute in this solicitation document. PLEASE READ THE ENTIRE RFP CAREFULLY AND DOWNLOAD ALL ATTACHMENTS PRIOR TO RESPONDING TO THIS PROPOSAL.  
Attention Previously Awarded Vendors: To check on the maturity date of an existing Allen ISD contract or determine if you should submit a new response, please contact the Purchasing Department at +1 (555) 000-0000.   If your company has been awarded a contract on a Purchasing Cooperative, you do NOT need to respond to this RFP. Please contact the Purchasing Department at +1 (555) 000-0000 if you have questions. (Examples of Purchasing Cooperatives include but are not limited to: 1GPA, Buyboard, Choice Partners, DIR, HGAC, TIPS, TXMAS, etc.)
 
General Services Bid vs Catalog Discount Bid: 
Allen ISD offers two different bid opportunities outside of specific RFPs: General Services (this bid) and a Catalog Discount Bid. It is NOT necessary to respond to both.  If you consider your company to be primarily a "service" oriented company, please respond to this General Services bid. If you consider your company to be more "product" related, please respond to the Catalog Discount Bid instead. 
 
Electronic Bidding: Although we are legally required to accept paper bid submissions, we strongly encourage that bidders submit this bid electronically. Electronic bidding will eliminate errors, unnecessary work, and reduce paper. When filing this bid electronically, please do not send us a paper copy as the electronic version will prevail.    Contractors are solely responsible for the timely delivery of their Bid response to the Purchasing Department. Responses received after the deadline will be rejected and shall be returned to the Contractor unopened. Responses submitted by public or private carriers must arrive by the deadline. No provisions or exceptions are made for late delivery due to actions or consequences of third-party carriers.
In the event the District’s offices are closed due to inclement weather or for any other unforeseen cause, the deadline for submission shall automatically be extended until the next operational business day, unless Contractor is otherwise notified. The time of day shall remain the same.
Prior to the final selection, Contractors may be required to submit additional information, which the District may deem necessary to further evaluate the Contractor’s qualifications.
The District reserves the right to postpone the deadline through an addendum.
Procurement results will become available after approval by the Board of Trustees.
CONTRACT – This Proposal, when properly accepted and approved by the Allen Independent School District School Board of Trustees, shall constitute a Contract equally binding between the successful proposers and the Allen ISD. No different or additional terms will become part of this Contract with the exception of any addendum.
TERM - The successful vendor(s) will enter into an annual contract, for these commodities/services.  The contract will automatically renew for four (4) additional one (1) year periods unless terminated by either party.  Allen ISD has the option to extend this RFP at the end of the period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services.    Initial Contract Period:      September 23, 2025 – September 22, 2026 Contract YR2:                  September 23, 2026 – September 22, 2027  Contract YR3:                  September 23, 2027 – September 22, 2028 Contract YR4:                  September 23, 2028 – September 22, 2029 Contract YR5:                  September 23, 2029 – September 22, 2030   As of the Issuance date of this solicitation and continuing until the final date for submission of proposals, contact with Allen ISD employees, except for staff members of the Purchasing Department, is strictly prohibited. All personnel representing Allen ISD are specifically directed not to hold meetings, conferences or technical discussions with any vendor for purposes of responding to this solicitation. Any vendor found to be acting in any way contrary to this directive will be disqualified from entering into any contract that may result from this solicitation.