Generator Maintenance

The City of Zephyrhills is soliciting proposals from licensed State of Florida contractors for the preventive and corrective maintenance of its generators. The contract encompasses a three-year base term with two optional three-year renewals, requiring the contractor to provide all supervision, labor, materials, and equipment necessary for inspections, calibrations, and repairs. Key performance requirements include a 24/7 emergency response time of four hours and a non-emergency response time of 24 hours. To ensure these standards, the contractor must be located within an 80-mile radius of Zephyrhills, Florida. Maintenance tasks are divided into major and minor service events, including oil and filter changes, load testing, and electrical system checks, all performed according to OEM specifications. Proposals will be evaluated using a trade-off analysis based on weighted criteria, with technical depth accounting for 35 percent and firm experience for 20 percent. Other factors include key project team qualifications, similar successful projects, references, and team location. The selection process may also include interviews focusing on methodology and problem-solving. Awarded contractors must comply with various federal and state regulations, including DBE participation, E-Verify, and the Clean Air and Clean Water Acts. Payments are processed via ACH-EFT, and all work is subject to inspection and acceptance by the City Representative at the equipment's operational site. Responses must be submitted electronically through the City's e-Procurement Portal by May 20, 2025.