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Generator Oil Analysis Services

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The City of Madison has issued a subcontract for annual oil analysis services on 16 diesel-powered emergency generators to evaluate the condition of lubricants, detect the presence of contaminants, and identify signs of mechanical wear. The scope of work requires comprehensive testing and detailed reporting that includes trend analysis to monitor long-term equipment health and support predictive maintenance strategies. This service is critical to ensuring the reliability and operational readiness of the emergency generators under all conditions. The solicitation is open for responses until September 3, 2026, at 1:00 PM, and is classified under NAICS code 541380 for other scientific and technical consulting services. All work must be performed at the City of Madison’s facilities in Wisconsin, though specific location details are not provided. Bidders are encouraged to review the full solicitation via the provided vendor portal link for comprehensive submission requirements.

General Info

Annual oil analysis for 16 emergency generators in Madison, Wisconsin, to ensure reliability and predictive maintenance.

Agency

Wisconsin → City of MadisonView Agency

NAICS

541380 - Testing Laboratories and ServicesView NAICS

Place of Performance

WI, US

Set-Aside

NONE

Documents

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No documents available

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Timeline

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Organization & Contact Information

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AgencyWisconsin → City of Madison
ContactsNo contacts available
OfficeN/A
Organization / Agency
Wisconsin → City of Madison
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Perform annual oil analysis on 16 diesel-powered emergency generators to assess lubricant condition, detect contaminants, and identify mechanical wear. Includes reporting with trend analysis.

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More opportunities from Wisconsin → City of Madison

Same awarding agency

NAICS: 811310
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Solicitation # 15018-0-2026-BP
The City of Madison is soliciting comprehensive generator maintenance services under solicitation number 15018-0-2026-BP, with responses due by September 3, 2026. The contract covers annual preventive maintenance, oil analysis, load testing, and emergency response for diesel-powered generators ranging from 22kW to 150kW across multiple city facilities, including Sewer Utility, Police Districts, and Fleet operations. Services are organized into four tiers with fixed annual frequencies, including oil analysis for 22 units, load testing every three years for up to 10 units, and basic preventive maintenance for up to 40 units annually. The contract is structured as a fixed-price service agreement with a three-year base period and two optional one-year extensions, with pricing to be submitted by bidders through Form D2, including flat fees for service calls, hourly rates after the first hour, and a specified markup on parts. The city requires compliance with internal policies including an Affirmative Action Ordinance, which triggers reporting obligations for entities with 15 or more employees or annual business volume exceeding $50,000, and mandates exemption requests for smaller vendors. Contractors must be independent entities, responsible for their own tax filings and insurance, and prohibited from employing current city staff or carrying weapons on site. Performance occurs at designated facilities in Madison, Wisconsin, with inspections and acceptance conducted by the city upon notification of service completion. All work must adhere to manufacturer specifications for Cummins and Generac equipment, with operational inspection standards covering lubrication, fuel systems, cooling, batteries, and electrical components. The contract is governed by Wisconsin law, with disputes to be resolved in Dane County courts. Proposals must be submitted electronically via email with the correct subject line and include required forms, including a completed Excel cost workbook, vendor profile, affidavit, references, and appendices, with no page limits but strict format requirements, particularly for Form D2. No federal acquisition regulation clauses are used; instead, the contract employs internally structured articles and sections addressing compliance, audit retention, indemnification, termination, and other administrative matters, with records to be maintained for three years post-completion. Payment is processed through the City of Madison Finance Director’s Office, with no electronic invoicing system specified.
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