Generator Service

The City of Madison Engineering is soliciting bids under RFB 15018-0-2026-BP for comprehensive generator maintenance services. The contract encompasses a variety of generator capacities categorized into tiers, ranging from 0 to over 501 kW. The scope of work includes basic preventive maintenance, annual oil analysis, and major preventive maintenance combined with load testing every three years. Maintenance activities cover lubrication, fuel, cooling, battery, electrical, exhaust, and control systems. The initial period of performance is three years, with the possibility of two optional one-year extensions. Bids must be submitted electronically by September 3, 2026, at 2:00 PM CST, and must include completed forms for signature affidavits, vendor profiles, references, and a cost proposal provided as an Excel workbook. The City may partially award the contract to one or more bidders and applies a local preference purchasing policy. Awarded contractors must adhere to strict insurance requirements, a weapons prohibition, and the City of Madison Affirmative Action Ordinance for those with 15 or more employees and annual business exceeding 50,000 dollars. For every service visit, the vendor is required to provide a detailed written field service report documenting findings, corrective actions, and recommendations for further work.