Kitchen Equipment Preventative Maintenance at the Austin State Hospital

The Texas Health and Human Services Commission is soliciting competitive bids under solicitation HHS0017570 to establish a firm-fixed-price contract for kitchen equipment preventative maintenance and repair services at the Austin State Hospital. The scope of work includes providing all labor, tools, materials, and supplies necessary to maintain mechanical systems, with a specific requirement for personnel to hold EPA Section 608 certification for refrigerant handling. The anticipated contract term runs from September 1, 2026, to August 31, 2027, with a possible one-year extension at the agency's discretion. Bidders are strongly encouraged to attend an optional on-site visit on August 4, 2026, and must submit their responses by August 13, 2026, at 10:30 AM CT. Award decisions will be based on best value rather than lowest price, evaluating the bidder's ability to meet technical specifications, past performance via the CPA Vendor Performance Tracking System, and overall pricing. Mandatory submission requirements include a HUB Subcontracting Plan, HHS Solicitation Affirmations, and a redacted copy of the proposal for Public Information Act compliance. To ensure facility security, the contractor must conduct comprehensive Texas Department of Public Safety criminal and sex offender background checks on all personnel prior to site access. All services will be performed and inspected at the Austin State Hospital facility, with acceptance managed by the HHS Agency Contract Manager.