Preventative Maintenance and Repair Services for Heavy-Duty Fleet Vehicles and Equipment

The City of Pasadena, through its Public Works Department and BSFMD, is soliciting a qualified contractor under solicitation 2026-Informal-0449 to provide preventative maintenance, diagnostics, inspections, and repair services for its heavy-duty fleet vehicles and equipment. The objective is to establish a purchase order that ensures the reliability and extended service life of municipal assets used in public works, maintenance, and emergency response. The contractor must offer flexible service options, including both facility-based repairs and mobile services at City-designated locations, while the City handles the transportation of equipment to and from the contractor's facility. The solicitation was posted on July 30, 2026, with a response deadline of August 12, 2026. Performance will take place in Pasadena, California, with a delivery window of no more than 90 days following the receipt of a purchase order. Mandatory requirements for bidders include the submission of a 12-character alphanumeric Unique Entity Identifier from SAM.gov to avoid being deemed non-responsive. Contractors must adhere to strict insurance standards, including an A.M. Best rating of at least A:VII, naming the City as an additional insured, and providing a waiver of subrogation. Additionally, the contractor must certify compliance with federal lobbying disclosures and equal employment opportunity non-discrimination standards.