Preventative Maintenance and Repair Services for Heavy-Duty Fleet Vehicles and Equipment

The City of Pasadena’s Public Works Department, through the Bureau of Streets, Facilities, and Maintenance Division, is seeking a qualified contractor to provide comprehensive preventative maintenance and repair services for its heavy-duty fleet of vehicles and equipment. These assets are critical to municipal operations including public works, maintenance, and emergency response, and the contractor must be capable of delivering high-quality, responsive service to ensure reliability, reduce downtime, and extend the operational life of the fleet. Services include diagnostics, inspections, troubleshooting, and repairs, with flexibility to perform work either at the contractor’s facility or on-site at City-designated locations when operational needs dictate. The City will handle transportation of vehicles to and from the contractor’s facility as necessary, ensuring minimal disruption to essential services. The contractor must demonstrate expertise in maintaining heavy-duty equipment and provide professional, timely, and dependable support aligned with the City’s operational standards. This solicitation, designated as 2026-Informal-0449, was posted on July 30, 2026, with responses due by August 12, 2026. It is issued by the City of Pasadena, California, under the jurisdiction of the Public Works Department, and is open to contractors capable of meeting the specified service requirements. Point of contact for inquiries is Elena Olimpio, Management Analyst, with additional support available from Nicole Compeau in Purchasing. The contract will be structured as a purchase order arrangement, with the goal of securing a reliable partner to integrate seamlessly into the City’s fleet maintenance program and uphold the safety and efficiency of its heavy-duty vehicle and equipment operations.