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Supply of Heavy-Duty Vehicle Fluid Sampling Kits

Active

State & Local

Response Deadline11/02/2026, 11:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract involves the supply and delivery of bulk leak-resistant sampling kits for prime contractors working on City of Pasadena Public Works Department fleet projects. The scope of work requires the provision of specialized kits for motor oil, power steering fluid, engine coolant, transmission fluid, and hydraulic fluid. To ensure complete service, the contractor must include collection instructions and prepaid return shipping labels with all materials. All sampling kits and shipping supplies are to be delivered directly to the designated Fleet Management facility. This procurement is categorized under NAICS code 423990 and is managed by the Public Works Department, BSFMD. Interested parties must adhere to the response deadline of November 2, 2026.

General Info

Supply leak-resistant sampling kits for City of Pasadena fleet projects by November 2, 2026.

Agency

California → Public Works Department, BSFMD

NAICS

423990 - Other Miscellaneous Durable Goods Merchant Wholesalers

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 2026-Informal-0570.

The full solicitation package (8 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Supply of Fluid Analysis Kits and Laboratory Testing Services for Heavy-Duty Vehicles and Equipment

AI Contract Breakdown

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Timeline

PostedOct 15

subcontract

Response DeadlineNov 2

Submission deadline

Response Deadline

11/02/2026, 11:00:00 PM UTCin 16 days

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Organization & Contact Information

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AgencyCalifornia → Public Works Department, BSFMD

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → Public Works Department, BSFMD

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies and delivers bulk leak-resistant sampling kits for prime contractors on City of Pasadena Public Works Department fleet projects. Furnishes kits for motor oil, power steering fluid, engine coolant, transmission fluid, and hydraulic fluid, including prepaid return shipping labels and collection instructions. Delivers bulk sampling kits and shipping materials to the designated Fleet Management facility.

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More opportunities from California → Public Works Department, BSFMD

Same awarding agency

Heavy-Duty Vehicle Fluid Laboratory Testing and AnalysisThis subcontract opportunity is for the provision of professional laboratory testing and analysis for heavy-duty vehicle fluids supporting the City of Pasadena Public Works Department fleet projects. The selected contractor will be responsible for analyzing motor oil, power steering, engine coolant, transmission, and hydraulic fluids to detect contamination, fuel dilution, viscosity changes, and wear metal concentrations through the use of spectrometry. The contractor is required to deliver comprehensive electronic laboratory results along with professional maintenance recommendations via email. This project falls under NAICS code 541380 and is managed by the Public Works Department BSFMD in California, with a response deadline set for November 2, 2026.

Testing Laboratories and Services

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Supply of Fluid Analysis Kits and Laboratory Testing Services for Heavy-Duty Vehicles and Equipment

Solicitation # 2026-Informal-0570

The City of Pasadena Public Works Department, Building Systems and Fleet Management Division, is seeking a vendor through an informal solicitation (2026-Informal-0570) to provide fluid sampling kits and laboratory testing services for its heavy-duty vehicle fleet for Fiscal Year 2027. The scope of work involves the bulk supply of new, leak-resistant sampling kits for motor oil, power steering fluid, engine coolant, transmission fluid, and hydraulic fluid. While City mechanics will perform the actual sample collection, the contractor is responsible for providing the kits, prepaid return shipping materials, and performing laboratory analysis to monitor wear metal concentrations, viscosity, fuel dilution, water contamination, and glycol levels. Results and recommendations must be delivered electronically via email to designated City personnel. Responses are due by November 2, 2026, at 3:00 pm and must be submitted through the City of Pasadena eProcurement Portal. Evaluation is based on the bidder's qualifications, financial stability, and the fairness of the cost proposal. Required submissions include a completed IRS Form W-9, a Unique Entity Identifier (UEI) from SAM.gov, a Relevant Experience Form, and a valid Pasadena Business License. The contract operates on Net 30 payment terms, and any total exceeding $25,000 will be subject to the Pasadena Living Wage Ordinance. Proof of insurance is not required at the time of bidding but must be provided before the contract is awarded.

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