GOV'T: Lease; 8OK2188; Stillwater, OK

8OK2188 USDA Stillwater, OK Justification For Other Than Full And Open Competition PAGE 1 OF 4 Last Revised 6/5/2018 U.S. General Services Administration GSA Region 7 Leasing Division Justification for Other than Full and Open Competition No Alternatives Lease Number: GS-07P-LOK00938 Project Number: 8OK2188 Agency Name: United States Department of Agriculture (USDA) - Natural Resources Conservation Services (NRCS), - Farm Service Agency (FSA), - Rural Housing Service (RHS) 1. Identification and Description of Action Being Approved: The General Services Administration currently leases 42,765 rentable square feet (RSF) of office space at ---------------------------------------------------------- under lease number GS-07P-LOK16907 for the United States Department of Agricultural (USDA). The current lease expires May 31, 2021. Approval is requested to negotiate a succeeding lease with the incumbent lessor without full and open competition for continued occupancy at this lease location. The right to pursue a succeeding lease is detailed in GSAR 570.402: Succeeding Leases. 2. Description of Supplies or Services Required: USDA has a continuing need for 42,765 rentable square feet of office and related space. To satisfy USDA's mission requirements, the facility must be within the delineated area is CBA of Stillwater, OK. This requirement is for 42,765 RSF of space for 10 year term to commence on June 01, 2021. The estimated annual cost of this lease is $ BOMA rentable square feet per year for an annual cost of $------------------------- and a total contract value of $--------. The delineated area is CBA of Stillwater, OK. 3. Identification of Statutory Authority: 41 U.S.C. 3304(a)(1): Only one responsible source and no other supplies or services will satisfy agency requirements. 4. Demonstration that the Acquisition Requires use of the Authority Cited: GSAM 570.402-4: No potential acceptable locations. GSA conducted market research on February 27, 2020 using CoStar but yielded no acceptable results. ---------------------with Savills, Inc. placed an advertisement conforming to GSAM 570.402-2 on beta.SAM.gov website on July 16, 2020 and received one response which was the incumbent. The savings to the Government is not applicable as no viable alternatives were located. The Government intends to negotiate a succeeding lease and remain at its current location. DocuSign Envelope ID: 7252F874-EBAE-425C-95C1-E396FCF9EE98 8OK2188 USDA Stillwater, OK Total Contract Value $---------- Justification For Other Than Full And Open Competition PAGE 2 OF 4 Last Revised 6/5/2018 5. Description of Efforts to Solicit as Many Offers as Practical: On February 27 2020 GSA conducted a market research and identified zero acceptable locations which met the agency's needs within the delineated area. In addition, an advertisement was placed in beta.SAM.gov on July 16, 2020. GSA received only one response, which was: Oklahoma State University (Incumbent) --------------------------, Stillwater, OK Other: NONE 6. Demonstration that the Anticipated Cost will be Fair and Reasonable: Recent market research conducted by --------------------- with Savills, Inc. on August 13, 2020 in Stillwater, OK showed the rental rate within the delineated area ranges from $- to $- per RSF. Market Data for the Area Address Asking Full Service Rental Rate a. White Star Petroleum -----------------------------------, OK $--------/RSF b. Oklahoma State University (Incumbent) ----------------------------------------, OK $----/RSF In accordance with Federal Acquisition Regulation (FAR) 6.303-2(b) (7), the Contracting Officer determines by certifying this document that the anticipated cost to the Government of $---------------RSF for the entire requirement is fair and reasonable. 7. Description of the Market Survey Conducted: On August 13, 2020 --------------------with Savills, Inc. conducted a market survey that identified the following two locations including the incumbent: Market Data for the Area Address Asking Full Service Rental Rate a. Oklahoma State University (Incumbent) ----------------------------, OK $----/RSF b. White Star Petroleum ---------------------------------------, OK $----/RSF c. d. In addition, an advertisement was placed in beta.SAM.gov on July 16, 2020. GSA received one expression of interest response which was the Incumbent. DocuSign Envelope ID: 7252F874-EBAE-425C-95C1-E396FCF9EE98 ------------------------------------, OK Total Contract Value $-------------------------- Justification For Other Than Full And Open Competition PAGE 3 OF 4 Last Revised 6/5/2018 8. Other Facts Supporting the use of Other Than Full and Open Competition: Not Applicable. 9. List of Sources that Expressed an Interest in the Acquisition: NONE 10. Statement of Actions if any, the Agency May Take to Remove or Overcome Any Barriers to Competition Before Any Subsequent Acquisition: In advance of an existing lease contract's expiration, considerations will be given to allow for sufficient time to conduct a full and open procurement. The Government will consider the time and cost of moving from the existing location, and the time and cost to build out new space when deciding whether it is economically advantageous to stay at the existing building or to undergo a competitive action. Additionally, consideration will be given to the customer agency's mission and security requirements (if applicable) to include limiting any agency space requirements that may be deemed unduly restrictive and thus favor the incumbent. The Government will remain conscious of the effort to continuously encourage competition when practicable. DocuSign Envelope ID: 7252F874-EBAE-425C-95C1-E396FCF9EE98 8OK2188 -----------------Stillwater, OK Total Contract Value $--------------------- Justification For Other Than Full And Open Competition PAGE 4 OF 4 Last Revised 6/5/2018 X Project Manager 11. CONTRACTING OFFICER CERTIFICATION By signature on this justification for Other than Full and Open Competition, the Contracting Officer certifies that the award of this procurement is in the Government's best interest and that this Justification is accurate and complete to the best of my knowledge and belief. X Contracting Officer (Approver up to $700,000 TCV) 12. TECHNICAL REQUIREMENTS PERSONNEL CERTIFICATION I certify that by signature on this Justification for Other than Full and Open Competition, the supporting data used to form the basis of this Justification is accurate and complete to the best of my knowledge and belief. REVIEW, CONCURRENCE AND APPROVAL X Leasing Director (Required concurrence > $700,000 TCV) X Legal Consel* (Required concurrence > $700,000 TCV) X Competition Advocate (Approver $700,000 - $13.5M TCV) FAR Part 6.303 requires that information on which the Justification is based be certified as complete and accurate by the technical or requirements personnel. FAR Part 6.304 specifies that the justification must be approved in writing by a specified designee (position title from FAR used above) based on TCV. *Per GSA Order 5000.4B, legal review is required for - any acquisition action requiring the approval of the Head of the Contracting Activity (HCA) or higher, including but not limited to, justifications for other than full and open competition under FAR Part 6. M=Million NAR=Net Annual Rent (Annual Rent less Operating) TCV=Total Contract Value