Graduation Photography, Videography, and Livestreaming Services

Katy Independent School District is soliciting proposals for comprehensive graduation photography, videography, and livestreaming services for all district ceremonies. The scope of work includes professional image processing, digital image management, and online ordering capabilities for families. A critical requirement is the ability to manage a new graduation model starting in Spring 2027, which involves ten ceremonies conducted over five consecutive days with simultaneous events occurring at Legacy Stadium and Rhodes Stadium. The district expects a 100 percent photograph capture rate for participating graduates with accurate matching to each student. The contract features an initial one year term from November 16, 2026, through November 15, 2027, with options for four annual renewals extending the maximum end date to November 15, 2031. Awards will be based on a best value determination by a committee of administrators and educators, and the district reserves the right to award contracts to multiple vendors. Proposals must be submitted via the OpenGov system by November 2, 2026, and must include a SOC 2 report and a completed Data Privacy Agreement. Payment is governed by the State of Texas Prompt Payment Act, with invoices submitted electronically to the purchasing department.