Graduation Supplies

The School District of Springfield R-12 has issued Invitation for Bid 25-089 for the procurement of graduation supplies, including caps and gowns, tassels, diploma inserts, mini diplomas, covers with envelopes, name cards, and senior graduation announcements. All supplies must be delivered to eight specified school locations and centers within Springfield, Missouri, by the end of March. The contract is for a one-year base term with the option for two additional one-year renewals, provided that bidders include percentage changes for renewal pricing in their submissions. Bidders must submit their responses exclusively through the designated e-bidding system by August 4, 2025, at 7:00 PM. Mandatory documentation includes a Substitute W-9 Plus, a Federal Work Authorization Program Affidavit, and a Felony Conviction Notification Form. Submissions must also adhere to strict labeling requirements for samples and external packaging. All inquiries must be directed to the Buyer of Record, Landon Gardner, via the e-bidding portal, as direct contact with other district staff is prohibited. Contractors are required to maintain specific insurance coverages, including General Liability of at least 300,000 dollars per occurrence, Workers Compensation, and Employers Liability. Additional insurance such as Professional, Cyber, Pollution, or Riggers Liability may be required based on the nature of the services provided. Payment terms are set for no sooner than 30 days following the receipt and acceptance of goods or a correct invoice. Failure to comply with the Scope of Work, safety protocols, or mandatory attachment requirements will result in a bid being deemed non-responsive.