Graphic and Creative Design Services

The City of Rocky Mount, North Carolina, is seeking a vendor to provide comprehensive graphic and creative design services under a one-year contract beginning August 1, 2026, with the option to renew for two additional one-year terms. The vendor will be responsible for designing a wide range of print and digital materials including magazines, brochures, flyers, billboards, social media graphics, web banners, email templates, infographics, and PowerPoint presentations, all in alignment with the City’s Branding Style Guide. Up to 65 hours of design services are included each month at a fixed rate of $5,500, with unused hours carrying over to the next month; should demand exceed this threshold for two consecutive months, the scope and pricing may be revisited. All designs must be production-ready for third-party printers, include licensed stock photography within the proposed cost, and transfer full intellectual property rights to the City upon acceptance. The vendor must be available for expedited turnaround on time-sensitive communications and submit monthly invoices to the City’s Accounts Payable office with trip ticket documentation, without using electronic invoicing systems. Award will be based on a best-value trade-off approach, with portfolio samples carrying the most weight at 50 points, followed by availability at 35 points, price at 10 points, and local preference at 5 points. Vendors must submit detailed pricing in Attachment A, supplemental information in Attachment B, and documentation of minority business participation efforts in Attachment C, including good faith attempts to achieve 10% utilization of Historically Underutilized Businesses if the goal is not met. The vendor is required to designate a project manager, provide resumes of all key personnel with relevant experience, supply three professional references, and obtain written approval before substituting any staff. Proposals must be signed by an authorized representative with evidence of legal authority, and the vendor must certify compliance with state and federal laws prohibiting discrimination, debarment, gift-giving, and E-Verify requirements. Contract performance is limited to design services only—printing will be procured separately. The City may extend the contract for up to 180 days in 90-day increments and may renew for two additional years, with pricing increases capped at 15% per renewal term. Transition assistance of up to three months may be required upon contract termination or non-renewal. All submissions must be received by 2:00 p.m. on August 6, 2026, via mail or hand