Grass Cutting Services And Related Work For Municipally Owned Properties

   Borough of New ProvidenceUnion County, New Jersey   GRASS CUTTING SERVICES AND RELATED WORK FOR MUNICIPALLY OWNED PROPERTIES BID OPENING DATE:  MARCH 18, 2025 TIME: 11:00 A.M.     MAYORAllen Morgan   COUNCIL MEMBERS Diane BilicskaMatthew CumiskeyKathleen DolanNadine GeoffroyAlex KoganLisa McKnight   BOROUGH  ADMINISTRATORBernadette C. Cuccaro BOROUGH CLERKDenise Brinkofski BOROUGH   ATTORNEYPaul Rizzo, Esq.  TABLE OF CONTENTS  DESCRIPTION                                                                    PAGE NO. Notice to Bidders.................................................................................. 2Bid Proposal Forms............................................................................. 3Bidder’s Checklist....................................................................... 4Bid Proposal................................................................................. 5Corporation and/or Partnership Owner Information......... 14Stockholder List Certification................................................. 12Bidder Questionnaire............................................................... 13Bidder's Affidavit....................................................................... 16Form of Bid Bond...................................................................... 17Consent of Surety.................................................................... 18                                    Non-Collusion Affidavit............................................................ 19Affirmative Action Regulations.............................................. 20Bidders Safety Acknowledgement....................................... 21Instructions to Bidders...................................................................... 22General Conditions............................................................................ 37Technical Specifications................................................................... 45Exhibits................................................................................................. 49Mandatory Affirmative Action - Professional, Goods and Services….Exhibit A Mandatory Affirmative Action - Construction Projects………………   Exhibit BAmericans With Disabilities Act of 1990………………………………..Exhibit C Business Entity Disclosure (Political Contribution Form)……………. Exhibit D Russia-Belarus & Iran Prohibited Activities Form …………………….Exhibit E  NOTICE TO BIDDERSBOROUGH OF NEW PROVIDENCE Sealed bids will be accepted by overnight delivery, certified or registered mail, or in person at the Borough of New Providence, Municipal Center, 360 Elkwood Avenue, New Providence, New Jersey at 11:00 am on Tuesday, March 18, 2025, in the office of the Borough Clerk for: GRASS-CUTTING SERVICES AND RELATED WORK FOR MUNICIPALLY OWNED PROPERTIES The Borough of New Providence shall not be responsible for any bid mailed that is lost in transit or delivered late. At the above time, all bids received will be publicly opened and read aloud. All bids must be presented in a sealed envelope clearly marked “Grass Cutting Services and Related Work for Municipally Owned Properties.”   No bid will be received after the time and date specified.  All bids shall be in accordance with plans and specifications prepared by the Business Administrator and Public Works Manager. They must be on the bid forms provided by the Borough in the bid package; no other forms will be accepted. Specifications and bid forms can be obtained at the Borough Clerk’s Office, 360 Elkwood Avenue, New Providence, New Jersey, between 9:00 a.m. and 4:00 p.m., Monday through Friday. The Borough reserves the right to require prospective bidders to submit a complete financial and experience statement showing that they have satisfactorily completed work of the required nature before awarding the Contract.  Bids must be submitted in standard proposal form and must be enclosed in a sealed envelope with the name and address of the bidder on the outside addressed to the Borough Clerk, Borough of New Providence, 360 Elkwood Ave., New Providence, New Jersey 07974, by the date set forth above. All documents in the enclosed bid package must accompany the bid proposal and/or proposals. The bid security shall be in the amount of ten percent (10%) of the total amount of the bid or twenty-thousand dollars ($20,000.00), whichever is lower. The Borough reserves the right to reject any or all Bids or to waive any irregularities where such irregularity is not detrimental to the best interest of the Borough. Bidders do not have to comply with the provisions of the P.L. 1963 c. 150 (Prevailing Wage Act), bidders must comply with the following laws of New Jersey; P.L. 1977 c.33 (Corporation and/or Partnership Owner Information); and any subsequent amendments thereto. Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. (Affirmative Action) and P.L. 2004, c. 57 (N.J.S.A. 52:32-44) (Business Registration).                                                                                  Denise Brinkofski, Borough ClerkDated: February 25, 2025               BID PROPOSAL FORMS    BOROUGH OF NEW PROVIDENCEBid Documents - Bidder’s ChecklistRequired                                                                                             Read, Signedby Owner                                                                                           and Submitted    Initial  þ Bid Proposal Form q                  þContractors Registration Certificateq                  þContractors Registration Certificate for subcontractor(s)q                  þBusiness Registration Certificateq                  þBusiness Registration Certificate for subcontractor(s)q                  þCorporation/Partnership Owner Informationq                  þStockholder Disclosure Certificationq                  þStockholder Listq                  þBidder’s Questionnaireq                  þEquipment Questionnaire (for Construction Projects)q                  þBidder’s Affidavitq                  þBid Guarantee (Form of Bid Bond)q                   (with Power of Attorney for full amount of Bid Bond) þConsent of Surety(with Power of Attorney for full amount of Bid Bond)q                  þNon-Collusion Affidavitq                  þAffirmative Action Regulationsq                  þBidder’s Safety Acknowledgementq                  þBidder’s Checklistq                    Provided by                                                                              Reviewed                InitialOwner                                                                                                                                               r Insurance Requirements and Hold Harmless Language (pp. 22-23)        r Mandatory Affirmative Action Language (Exhibits A & B)   r Americans with Disabilities Act of 1990 Language (Exhibit C)   r Business Entity Disclosure Form (Exhibit D)   r  Russia-Belarus & Iran Form (Exhibit E)   BID PROPOSAL FORM FROM:  (Bidder)                                               (Address)                                                                                                                                          (Date)TO: Borough of New Providence 360 Elkwood AvenueNew Providence, NJ 07974   The undersigned being familiar with the Specifications for: GRASS CUTTING SERVICES AND RELATED WORK FOR MUNICIPALLY OWNED PROPERTIESincluding the Notice to Bidders, Instructions to Bidders, all Bid Proposal forms, and Addenda (if any) thereto, as prepared by the [issuing department] hereby proposes to furnish, in compliance with the provisions thereof, all labor, materials and services required to construct said project and/or provide such product and/or service. In submitting this bid, it is understood that the unrestricted right is reserved by the Mayor and Council for the Borough of New Providence to reject any and all bids. If written notice of the acceptance of this bid is mailed, telegraphed or delivered to the undersigned within sixty (60) days after the date of opening of the Bids, the undersigned will within ten (l0) days after the date of such notice, execute and deliver the necessary Contract Documents as provided herein.    We, the undersigned, propose to provide the services to the Borough of New Providence pursuant to this bid package for the prices entered on the following pages: BID PROPOSAL TABLE:   ITEM NO. PROPERTYGRASS CUTTING COST PER WEEK  (A)SPRING CLEANUP PER YEAR(B)FALL CLEANUP PER YEAR (C)  1.Municipal Center Complex 360 Elkwood Avenue    2. Rescue Squad   7 Academy Street    3. Old Borough Hall 1243 Springfield Ave    4.New Providence Memorial Library 377 Elkwood Avenue    5. Lincoln Field 341 Elkwood Ave    6.Oakwood Park Complex 76 Park Place    7.Salt Box Museum 1350 Springfield Ave    8. Vacant Land 1422 Springfield Ave    9.Jaycee Park 1400 Springfield Ave    10.Municipal Tennis Court Complex 1378 Springfield Ave    11.     Bard Field   730 Central Ave     12.  Warner Field   17 Warner Place    13.NP Firehouse 175 Floral Ave      14.Veteran’s/Harmony Park 100 South Street    16.  Lions Field/Playground   25 Constance Rd     17.  Hillview Field   340 Central Ave     18.  Grove Terrace Field   1 Grove Terrace       ITEM NO. PROPERTYGRASS CUTTING COST PER WEEK (A) SPRING CLEANUP PER YEAR(B) FALL CLEANUP PER YEAR(C)19.Veteran’s Park/Harmony Park 100 South Street    20.Old Springfield Ave Kiss and Drop Old Springfield Ave     21.Mountain Avenue @ Division Avenue Northwest Corner    22.Mountain Avenue @ Oakwood Avenue Traffic Island    23.Maple Street @ Central Avenue Northwest Corner    24.Livingston Avenue @ Central Avenue at RR Crossing    25.Livingston Avenue Along Brook by Bridge    26.Senior Citizen Center and Parking Lot Fourth Street   27.  South Street @ Floral Avenue      Southwest Corner   28. Mountain Avenue @ Diamond Hill     Road Traffic Island   29. Union Avenue Bird Sanctuary  East Side of Union   30. Valentine Road @ Coddington  Drive South of Bend   31. Mee Lane Pedestrian Bridge   32. Division Avenue from Clearwater  Swim Club Driveway to 111  Division Avenue   33. End of Ridgeview Avenue   34. End of Sherwood Drive  (Pump Station)       ITEM NO. PROPERTYGRASS CUTTING COST PER WEEK (A)SPRING CLEAN UP PER YEAR(B)FALL CLEANUP PER YEAR(C)                 BASE BIDTOTALS of A, B & C (Add 1-19)       Alternate A  TOTAL of A  (Lines 20-34)        SEASONAL LANDSCAPING SERVICE – BOROUGH PARKS & PROPERTY    The Borough may delete any or all of the above options for the contract.  The Borough will award the bid to the lowest qualified bidder based on the “Total Bid Price” listed above and the selected “Alternates” as selected by the Public Works Manager.  Bidders are required to fill out the entire “Bid Proposal Table”, “Bid Proposal Summary” and Bid Proposal Alternates above. Failure to fill out the “Bid Proposal Table”, “Bid Proposal Summary” and Bid Proposal Alternates in their entirety will be cause for the Borough to reject the bid. THE ABOVE PROPOSAL IS BASED ON THE RECEIPT OF BULLETIN(S) (addenda)   NO.(S)                                                                                                   IF NONE, CHECK HERE q SIGNATURE                                                                                        We acknowledge that the Borough may award a contract or reject all bids at its sole discretion.   We further acknowledge that, if an award is to be made, the award shall be based on analysis of bids and calculation of a total price as derived from the sum of the base bid and selection of alternate items, if any, as may be chosen by the Borough, in a quantity not to exceed the individual quantities specified above.            We declare that the entire unit complete with all accessories and alternates fully complies with all prevailing federal and state regulations.            We further declare that we have carefully examined the Instructions to Bidders, specifications and contract form, herein referred to and propose to furnish and deliver all necessary materials specified and in the manner and time prescribed.            We further agree to enter into a contract with the Borough of New Providence to furnish and deliver the project described in this bid within the time limits contained in the Bid Proposal.            We (I) attach hereto as part of this proposal our Bid Guarantee in the amount of ten percent (10%) of the total price bid, but not more than $20,000, payable unconditionally to the Owner, and a Consent of Surety with Power of Attorney for the full amount of the bid price from a Surety Company licensed to do business in the State of New Jersey.  The particular requirements for the Bid Guarantee and the Consent of Surety are contained in the Instructions to Bidders.            We (I) certify the address below to be our true address to which notice of acceptance of Bid may be mailed, telegraphed, or delivered.                                                                             COMPANY NAME                                                         FEDERAL ID # or SOCIAL SECURITY # MAILING ADDRESS                                                                               SIGNATURE OF AGENT                                                TYPE OR PRINT NAME                                                                            TELEPHONE NUMBER                                                                   DATE   CONTRACTOR REGISTRATION NUMBER            BUSINESS REGISTRATION SEQUENCE NUMBER STOCKHOLDER STATEMENT OF OWNERSHIPCORPORATION AND/OR PARTNERSHIP OWNER INFORMATION(PL 1977, c.  33, Approved April 3, l977) Every corporation and/or partnership submitting a bid shall submit a statement setting forth the names and addresses of all stockholders in the corporation, or partners in the partnership, who own l0% or more of its stock, of any class, or of all individual partners in the partnership who own a l0% or greater interest therein, as the case may be.  If one or more such stockholder, or partner, is itself a corporation, or partnership, the stockholders holding l0% or more of that corporation's stock, or the individual partners owning l0% or greater interest in that partnership, as the case may be, shall also be listed.   This disclosure shall be continued until the names and addresses of every non-corporate stockholder, and individual partner, exceeding the l0% ownership criteria established by this Notice, shall have been listed. This information must be provided on the following page or attached to this page, or a certification must be submitted that such disclosure does not apply to this bidder. STOCKHOLDER LIST CERTIFICATIONI certify that the list below contains the names and home addresses of all stockholders holding 10% or more of the issued and outstanding stock of the undersigned (partnership) (corporation). And the percentage of stock owned.  If none, so state here:                                                                                                                                                                                                                                                                                               Corporate Name  Attest:                                                                                                                                                                                                                                            Officer                                                                                                                                                      (Print or Type Name)                                                      (Print or Type Name)                                                                                                                            (Affix Corporate Seal)       Attest:                                                                                                                                                                                                                                            Officer                                                                                                                                                                                             (Print or Type Name)                                                                   (Print or Type Name)  [Stockholders list begins on following page] STOCKHOLDER LIST Name:                                                                  Name:Home Address:                                                        Home Address:                                                                                                                                                                                                                                                                                                    Name:                                                                  Name:Home Address:                                                        Home Address:                                                                                                                                                                                                                                                                                                          Name:                                                                  Name:Home Address:                                                        Home Address:                                                                                                                                                                                                                                                                                                                Name:                                                                  Name:Home Address:                                                        Home Address:                                                                                                                                                                                                                                                                                                          Name:                                                                  Name:Home Address:                                                        Home Address:                                                                                                                                                                                                                                                                                                          Name:                                                                  Name:Home Address:                                                        Home Address:                                                                                                                                                                                                                                                                                                          Name:                                                                  Name:Home Address:                                                        Home Address:                                                                                                                                                                                                                       BIDDER QUESTIONNAIRE The signatory of this PROPOSAL guarantees the truth and accuracy of all statements and of all answers to interrogatories hereinafter made. 1.         How many years have you been in business under your present business name?  2.         List any other contracts of a similar nature that your organization has completed within the past three years. Include the following information at minimum for each contract: Name and address of owner; contact person; phone number; type of contract; contract price and duration.     3.         Have you, your company, or any organization of which you have been a responsible officer or agent ever failed to complete any work or project contract awarded to you? If so, where, when and why?     4.         Have you, your company, or any organization of which you have been a responsible officer or agent ever defaulted on a contract? If so, when, where and why?    5.         Has your company ever been adjudged bankrupt, or been subject to a receivership, or an order of reorganization? If so, when, where and why?    6.   What equipment do you own that is available for and intended to be used on the proposed project?TABLE 1  Quantity Item Description, Size Capacity, Etc. Condition Years of Service Present Location                                                       7.   What equipment do you intend to purchase or lease for use on the proposed work, should the contract be awarded to you? TABLE 2  Quantity Item Description, Size Capacity, Etc. Approximate Purchase Cost Lease                                                    8.       List subcontractor(s) to be used on this job, including address and telephone number, and work they will be subcontracted to perform pursuant to N.J.S.A. 40A:11-16:  Plumbing, gas fitting, steam power plants, steam and hot water heating, ventilating apparatus, electrical, structural steel and ornamental iron, and all kindred work:     All other work required for completion of the project:    9.   Have you made contracts or received firm offers for all materials within prices used in preparing your proposal? Do not give name of dealers or manufacturers.                     Yes    No The Undersigned hereby declare(s) that the items of equipment in Table 1 are owned by                                                               , and are available for and intended to be used on the Project, if                                                     is awarded the Contract, and that (he) (she) (they) propose(s) to purchase or lease for the Project the additional items of equipment stated in Table 2. If awarded the Contract, the Undersigned will furnish certificates from the owners of leased equipment to the effect that, in case of default of contract, as set forth in Article 25, the Governing Body has the right to take over the leased equipment for use in completing the work. Dated at                                   this                            day of                                      , 20         .        (Name of Organization)         By              (Title of Person Signing) STATE OF    COUNTY OF                                                                                       , Being duly sworn, deposes and states that he/she is                                                        of the above                                                     (Name of Organization)and that the answers to the foregoing questions and all statements therein contained are true and correct.Sworn to before me this                                       day of                                                       , 20                   Notary Public My Commission Expires                  BIDDER'S AFFIDAVIT  STATE OF                                              }SS: COUNTY OF                                                                 }   I,                                                          , being duly sworn, depose and say that I reside at                                                                                                                   , that I am the (give title)                                                                            who signed the above Proposal, that I was duly authorized to sign the Proposal, that the Bid is a true offer of the Bidder, that the seal attached is the seal of the Bidder, and that all declarations and statements contained in the Bid are true to the best of my knowledge and belief. BIDDER’S NAME:                                       SIGNED:                                                                                            PRINT NAME:                                                                                                                     TITLE:                                                                           DATE:    Sworn to and subscribed before me this           day of                   20     .   Notary Public My commission expires   x SUBMIT ONLY IF CHECKED FORM OF BID BOND Know now by these PRESENTS, that we, the undersigned:                                                               (NAME OF PRINCIPAL) as Principal, AND                                                                  (NAME OF SURETY) as Surety, are held and firmly bound unto the MAYOR AND COUNCIL of the BOROUGH OF NEW PROVIDENCE, in UNION COUNTY, in the penal sum of $                                                              dollars (the penal sum shall be equal to 10% of the Base Bid), lawful money of the UNITED STATES, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these PRESENTS. The condition of the obligation is such that, whereas the PRINCIPAL has submitted the accompanying BID dated  for the following project or purchase:                                                                                                                  ,now, therefor, the principal shall not withdraw said BID within the period specified therein, to wit: 60 DAYS after the opening of the same, and shall within ten (10) days after the prescribed forms are presented to the Principal for signature, enter into a written contract with the MAYOR AND COUNCIL of the BOROUGH OF NEW PROVIDENCE , in accordance with the BID as accepted, and good and sufficient SURETY or SURETIES, as may be required, for the faithful performance and proper fulfillment of such contract. In the event of the withdrawal of said BID, within the period specified, of the failure to enter into such contract within the time specified, the PRINCIPAL shall pay the MAYOR AND COUNCIL of the BOROUGH OF NEW PROVIDENCE, the difference between the amount specified in said BID and the amount for which the MAYOR AND COUNCIL of the BOROUGH OF NEW PROVIDENCE may procure the required equipment. If the former amount be in excess of the latter, then the above obligation to be void and of no effect, otherwise it is to remain in full force and virtue. In witness whereof the above-bounded parties have executed this instrument under their several seals this   day of  20        , the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to proper authority. In presence of:                                        By:                                                        (SEAL)(Individual Principal)                                                        (SEAL)(Surety)                                   Countersigned by:                      (Attorney in Fact) x SUBMIT ONLY IF CHECKED CONSENT OF SURETY A Performance Bond will be required from the successful Bidder on this project, and consequently, Bidders shall submit with their bid a certificate in substantially the following form:                 TO:                                           (Owner)            FROM:                                               (Bidder)      PROJECT:                                                    (Project Description) This is to certify that the                                                        (name of Surety Company) will provide to                   (name of Bidder) a Performance Bond in the full amount of the awarded contract in the event that said Bidder is awarded a contract for the above Project. IN WITNESS WHEREOF, the undersigned corporation, a surety licensed to do business in the State of New Jersey, has caused this agreement to be signed by its duly authorized representative and its corporate seal to be hereto affixed this        day of                                , 20                                                                             . (SEAL)             (Name of Surety’s Principal)                   Signature Countersigned by:       (Attorney in Fact) NON-COLLUSION AFFIDAVIT  STATE OF    }COUNTY OF  } SS: I,                                                             , residing in                                              of                       , County of                                             and the State of                                                    , of full age, being first duly sworn according to law, on my oath depose and say that:I am the                                                                        (sole owner, a partner, president, secretary, etc.) of                        , the Bidder making the foregoing Proposal for the Bid entitled                                    , and that I executed the proposal with full authority to do so; that said Bidder has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above-named project; and that all statements contained in said Proposal and in this affidavit are true and correct, and made with full knowledge that the BOROUGH OF NEW PROVIDENCE relies upon the truth of the statements contained in said Proposal and in the statements contained in this affidavit in awarding the contract for the said project.I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by         .          SIGNED:                                                           PRINT NAME:                DATE:              Sworn to and subscribedbefore me this                  dayof                                    20    .    Notary Public My commission expires   AFFIRMATIVE ACTION REGULATIONS   ý A. PROFESSIONAL, GOODS AND SERVICE CONTRACTS - Each contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: 1.         Appropriate evidence that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (Letter of Federal Approval); 2.         A certificate of employee information report approval, issued in accordance with NJAC 17:24-4 (State Certificate); 3.         An employee information report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor, in accordance with NJAC 17:27-4.  o B. CONSTRUCTION CONTRACTS – After notification of award, but prior to signing a construction contract, the contractor shall submit to the public agency compliance officer and the Division an initial project workforce report (Form AA201) provided to the public agency by the Division for distribution to and completion by the contractor, in accordance with NJAC 17:27-7.     We hereby understand and will comply with the appropriate sections above and all other appropriate provisions of NJSA 10:5-31 et seq. (NJAC 17:27). I certify that this information is correct to the best of my knowledge.                         Firm name                                                                      Signature                                                                                           Title  Sworn to and subscribedbefore me this          dayof                           20           .        Notary Public My commission expires   BIDDERS SAFETY ACKNOWLEDGEMENT The undersigned hereby states that as a principal of the firm submitting this proposal, he or she is fully aware that all safety regulations of the Occupational Safety and Health Administration (OSHA) and the requirements of the State of New Jersey Department of Labor and Industry and Manual On Uniform Traffic Control Devices (MUTCD) shall be adhered to on this project and that he or she shall instruct his or her personnel to follow these regulations. These regulations include, but not limited to, the regulations concerning Trench Excavation, Traffic Control, Competent Persons and Confined Space Regulations.  If it is observed by an official representative of the BOROUGH OF NEW PROVIDENCE that these safety regulations are not being followed and there exists a potential serious safety deficiency that could result in accident, I acknowledge that this BOROUGH OF NEW PROVIDENCE representative may stop the project until the safety deficiency is corrected without any claim for additional compensation by this firm.     Witness or Attested By                                            Signature      Date                                                                         Name of Organization                                                                                     Print Name and Title of Person Signing   (Must be signed and submitted with Bid Proposal)                          INSTRUCTIONS TO BIDDERS    INSTRUCTIONS TO BIDDERS I.        SUBMISSION OF BIDS A.      The Borough of New Providence, Union County, New Jersey (hereinafter referred to as Owner) invites sealed bids pursuant to the Notice to Bidders. B.      Sealed bids will be received by the designated representative at the time and place stated in the Notice to Bidders, and at such time and place will be publicly opened and read aloud. C.      The bid proposal form shall be submitted, in a sealed envelope: (1) addressed to the OWNER, (2) bearing the name and address of the bidder written on the face of the envelope, and (3) clearly marked BID with the contract title and/or bid number being bid. D.      It is the bidder's responsibility to see that bids are presented to the OWNER on the hour and at the place designated. Bids may be hand delivered or mailed; however, the OWNER disclaims any responsibility for bids forwarded by regular or overnight mail. If the bid is sent by overnight mail, the designation in section C, above, must also appear on the outside of the delivery company envelope. Bids received after the designated time and date will be returned unopened. E.      Sealed bids forwarded to the OWNER before the time of opening of bids may be withdrawn upon written application of the bidder who shall be required to produce evidence showing that the individual is or represents the principal or principals involved in the bid. Once bids have been opened, they must remain firm for a period of sixty (60) calendar days. F.      All prices and amounts must be written in ink or preferably typewritten. Bids containing any conditions, omissions, unexplained erasures or alterations, items not called for in the bid proposal form, attachment of additive information not required by the specifications, or irregularities of any kind, may be rejected by the OWNER- Any changes, white-outs, strike-outs, etc. on the proposal page must be initialed in ink by the person responsible for signing the bid. G.     Each bid proposal form must give the full business address of the bidder and be signed by an authorized representative. Bids by partnerships must furnish the full name of all partners and must be signed in the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and designation of the person signing. Bids by corporations must be signed in the legal name of the corporation, followed by the name of the State in which incorporated and must contain the signature and designation of the president, secretary or other person authorized to bind the corporation in the matter. When requested, satisfactory evidence of the authority of the officer signing shall be furnished. H.      Bidders must insert prices for furnishing all of the materials and/or labor required by these specifications. Prices shall be net, including any charges for packing, crating, containers, etc. All transportation charges shall be fully prepaid by the contractor F.O.B. destination and placement at locations specified by the OWNER. As specified, placement may require inside deliveries. No additional charges will be allowed for any transportation costs resulting from partial shipments made at the contractor’s convenience. I.        The vendor shall guarantee any or all materials and services supplied under these specifications. Defective or inferior items shall be replaced at the expense of the vendor. In case of rejected materials, the vendor will be responsible for return freight charges. II.      BID SECURITY The following provisions if indicated by an (X), shall be applicable to this bid and be made a part of the bidding documents: x A. BID GUARANTEEBidder shall submit with the bid a certified check, cashier's check or bid bond in the amount of ten percent (10%) of the total price bid, but not in excess of $20,000, payable unconditionally to the OWNER. When submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond from a surety company authorized to do business in the State of New Jersey and acceptable to the OWNER. The check or bond of the unsuccessful bidder(s) shall be returned as prescribed by law. The check or bond of the bidder to whom the contract is awarded shall be retained until a contract is executed and the required performance bond or other security is submitted. The check or bond of the successful bidder shall be forfeited if the bidder fails to enter into a contract pursuant to N.J.S.A. 40A:11-21. Failure to submit this shall be cause for rejection of the bid. x B. CONSENT OF SURETYBidder shall submit with the bid a Certificate (Consent of Surety) with Power of Attorney for full amount of bid price from a Surety Company authorized to do business in the State of New Jersey and acceptable to the OWNER stating that it will provide said bidder with a Performance Bond in the full amount of the bid. This certificate shall be obtained in order to confirm that the bidder to whom the contract is awarded will furnish Performance and Payment Bonds from an acceptable surety company on behalf of said bidder, any or all subcontractors or by each respective subcontractor or by any combination thereof which results in performance security equal to the total amount of the contract, pursuant to N.J.S.A. 40A:11-22. Failure to submit this shall be cause for rejection of the bid. x C. PERFORMANCE BONDSuccessful bidder shall simultaneously with the delivery of the executed contract, submit an executed bond in the amount of one hundred percent (100%) of the acceptable bid as security for the faithful performance of this contract. Failure to deliver this with the executed contract shall be cause for declaring the contract null and void. x D. LABOR AND MATERIAL (PAYMENT) BONDSuccessful bidder shall with the delivery of the performance bond submit an executed payment bond to guarantee payment to laborers and suppliers for the labor and material used in the work performed under the contract. Failure to deliver this with the performance bond shall be cause for declaring the contract null and void. p E. MAINTENANCE (Not Required for the Bid) Successful bidder shall upon acceptance of the work and prior to a final payment submit a maintenance bond in the amount of 10% of the total contract sum guaranteeing against defective quality of work or materials for the period of – Two (2) years. The performance bond provided shall not be released until final acceptance of the whole work and then only if any liens or claims have been satisfied and any maintenance bonds required have been executed and approved by the OWNER. The surety on such bond or bonds shall be a duly authorized surety company authorized to do business in the State of New Jersey N.J.S.A. 17:31-5. III.     INTERPRETATION AND ADDENDA A.      The bidder understands and agrees that its bid is submitted on the basis of the specifications prepared by the OWNER. The bidder accepts the obligation to become familiar with these specifications. B.      Bidders are expected to examine the specifications and related documents with care and observe all their requirements. Ambiguities, errors or omissions noted by bidders should be promptly reported in writing to the appropriate official. In the event the bidder fails to notify the OWNER of such ambiguities, errors or omissions, the bidder shall be bound by the bid. C.      No oral interpretation of the meaning of the specifications will be made to any bidder. Every request for an interpretation shall be in writing, addressed to the OWNER’S representative stipulated in the bid. In order to be given consideration, written requests for interpretation must be received at least five (5) days prior to the date fixed for the opening of the bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, and will be distributed to all prospective bidders, in accordance with N.J.S.A. 40A:11-23. All addenda so issued shall become part of the contract documents, and shall be acknowledged by the bidder in the bid. The OWNER’S interpretations or corrections thereof shall be final. D.      Notice of revisions or addenda to dvertisements or bid documents shall be provided as follows: 1.     For all contracts except those for construction work and municipal solid waste collection and disposal service, notice shall be published no later than five days, Saturday, Sunday, and holidays excepted prior to the date for acceptance of bids, in an official newspaper of the contracting unit and be provided to any person who has submitted a bid or who has received a bid package, in one of the following ways: i) in writing by certified mail or ii) by certified facsimile transmission, meaning that the sender’s facsimile machine produces a receipt showing date and time of transmission and that the transmission was successful or iii) by a delivery service that provides certification of delivery to the sender. 2.     For all contracts for construction work, notice shall be provided no later than seven days, Saturday, Sunday, or holidays excepted, prior to the date for acceptance of bids, to any person who has submitted a bid or who has received a bid package, in one of the following ways: i) in writing by certified mail or ii) by certified facsimile transmission, meaning that the sender’s facsimile machine produces a receipt showing date and time of transmission and the transmission was successful or iii) by a delivery service that provides certification of delivery to the sender. 3.     For municipal solid waste collection and disposal contracts, notice shall be published in an official newspaper of the contracting unit and in at least one newspaper of general circulation published in the State no later than five days, Saturdays, Sundays, and holidays excepted, prior to the date for acceptance of bids. E.      Discrepancies in Bids 1.     If the amount shown in words and its equivalent in figures do not agree, the written words shall be binding. Ditto marks are not considered writing or printing and shall not be used. 2.     In the event that there is a discrepancy between the unit prices and the extended totals, the unit prices shall prevail. In the event there is an error of the summation of the extended totals, the computation by the OWNER of the extended totals shall govern. IV.        BRAND NAMES, PATENTS AND STANDARDS OF QUALITY A.      Brand names and/or descriptions used in this bid are to acquaint bidders with the type of commodity desired and will be used as a standard by which alternate or competitive materials offered will be judged. Competitive items must be equal to the standard described and be of the same quality of work. Variations between materials described and the materials offered are to be fully identified and described by the bidder on a separate sheet and submitted with the bid proposal form. Vendor's literature WILL NOT suffice in explaining exceptions to these specifications. In the absence of any changes by the bidder, it will be presumed and required that materials as described in the proposal be delivered. B.      It is the responsibility of the bidder to demonstrate the equivalency of item(s) offered. The OWNER reserves the right to evaluate the equivalency of an item(s) which, in its deliberations, meets its requirements. C.      In submitting its bid, the bidder certifies that the merchandise to be furnished will not infringe upon any valid patent or trademark and that the successful bidder shall, at its own expense, defend any and all actions or suits charging such infringement, and will save the OWNER harmless from any damages resulting from such infringement. D.      Only manufactured and farm products of the United States, wherever available, shall be used on this contract pursuant to N.J.S.A. 40A:11-18. E.      Wherever practical and economical to the OWNER, and whenever appropriate for the types of equipment or materials being supplied, it is desired that recycled or recyclable products be provided. However, no such recycled or recyclable materials shall be used in any vehicle, equipment, or construction project without the specific approval of the OWNER.  V.      INSURANCE AND INDEMNIFICATION A.      Types and Amounts of Required Insurance The Bidder shall maintain insurance of the types marked by þ below. The minimum amounts of insurance to be carried by the Bidder during the life of the contract shall be as listed.r   a.   Workers' Compensation and Employer's Liability Insurance Adequate Workers' Compensation and Employer's Liability Insurance for all employees employed in connection with the work. Each subcontractor shall provide Workers' Compensation and Employer's Liability Insurance for the latter's employees, unless such employees are covered by the protection afforded by Contractor's insurance.Employers Liability Insurance shall have limits not less than $500,000 per accident, or $l00,000 per claim. r   b.   Public Personal Injury Liability and Property Damage Liability Insurance, including contingent liability, contractual liability and completed operations liability insurance.One person in any one occurrence................... $500,000.Two or more persons in any one occurrence.. $l,000,000.Property damage in any accident...................... $250,000.Aggregate property damage limit...................... $500,000. OR Combined Single Limit...................................... $l,000,000. Property damage coverage shall be extended to cover damage to underground wires, ducts, pipes, conduits, etc.r   c.   Automobile Liability InsuranceOne person in any one occurrence................... $500,000.Two or more persons in any one occurrence.. $l,000,000.Property damage in any one occurrence.......... $250,000. ORCombined Single Limit...................................... $l,000,000. The policies shall remain in effect until all work has been completed. The Bidder shall ascertain the cost of all required insurance before preparing and submitting the bid. B.      Certificates of the Required Insurance Certificates for the insurances as listed above shall be submitted before the contract can be prepared as evidence covering Comprehensive General Liability, Comprehensive Automobile Liability, and where applicable, necessary Worker's Compensation and Employer's Liability Insurance. Such coverage shall be with acceptable insurance companies operating on an admitted basis in the State of New Jersey and shall name the OWNER as an additional insured. The certificate of insurance furnished by the Bidder shall specify that the indemnification below is guaranteed by the policy. The certificate shall also state that the Bidder's insurance for public personal injury liability and property damage liability (in paragraph b. above) and automobile liability (in paragraph c. above) names the Borough of New Providence as an additional named insured. All of the Bidder's insurance coverage shall contain a clause requiring the insurance company to notify the Borough of New Providence at least 30 days prior to cancellation of any policy. C.      Indemnification Successful bidder will indemnify and hold harmless the OWNER, its officers, agents, and employees, from all claims, suits or actions and damages or costs of every name and description to which the OWNER may be subjected or put by reason of injury to the person or property of another, or the property of the OWNER, resulting from negligent acts or omissions on the part of the bidder, the bidder's agents, servants or subcontractors in the delivery of materials and supplies, or in the performance of the work under this agreement. D.      Subletting Subletting is not permitted on the contract. VI.    PREPARATION OF BIDS A.      The OWNER is exempt from any local, state or federal sales, use or excise tax. B.      Estimated Quantities (Open-End Contracts) The OWNER has attempted to identify the item(s) and the estimated amounts of each item bid to cover its requirements; however, past experience shows that the amount ordered may be different than that submitted for bidding. The right is reserved to decrease or increase the quantities specified in the specifications pursuant to N.J.A.C. 5:34-4.9. NO MINIMUM PURCHASE IS IMPLIED OR GUARANTEED. C.      Successful bidder shall be responsible for obtaining any applicable permits or licenses from any government entity that has jurisdiction to require the same. All bids submitted shall include this cost in the bid price agreement.  VII.   STATUTORY AND OTHER REQUIREMENTS A.  Mandatory Affirmative Action CertificationNo firm may be issued a contract unless it complies with the affirmative action regulations of N.J.S.A. 10:5-31 et seq. (P.L. 1975, c.127). A.    PROFESSIONAL, GOODS AND SERVICE CONTRACTS - Each contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: 1.     Appropriate evidence that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (Letter of Federal Approval); 2.     A certificate of employee information report approval, issued in accordance with NJAC 17:24-4 (State Certificate); 3.     An employee information report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor, in accordance with NJAC 17:27-4. B.    CONSTRUCTION CONTRACTS – After notification of award, but prior to signing a construction contract, the contractor shall submit to the public agency compliance officer and the Division an initial project workforce report (Form AA201) provided to the public agency by the Division for distribution to and completion by the contractor, in accordance with NJAC 17:27-7. B.  Americans with Disabilities Act of 1990 Discrimination on the basis of disability in contracting for the purchase of bids and services is prohibited. The successful bidder is required to read Americans With Disabilities language that is part of this specification and agrees that the provisions of Title H of the Act are made a part of the contract. The successful bidder is obligated to comply with the Act and to hold the OWNER harmless. C.  Prevailing Wage Act (Not Required for this Bid) Pursuant to N.J.S.A. 34:11-56.25 et seq., successful bidders on projects for public work shall adhere to all requirements of the New Jersey Prevailing Wage Act. The contractor shall be required to submit a certified payroll record to the OWNER within ten (10) days of the payment of the wages. The contractor is also responsible for obtaining and submitting all subcontractors' certified payroll records within the aforementioned time period. The contractor shall submit said certified payrolls in the form set forth in N.J.A.C. 12:60-6.1(c). It will be the contractor's responsibility to obtain any additional copies of the certified payroll form to be submitted by contacting the Office of Administrative Law, CN 049, Trenton, New Jersey 08625 or the New Jersey Department of Labor, Division of Workplace Standards. D.  Stockholder  Disclosure Chapter 33 of the Public Laws of 1977 provides that no corporation or partnership shall be awarded any contract for the performance of any work or the furnishing of any materials or supplies, unless, prior to the receipt of the bid or accompanying the bid of said corporation or partnership, there is submitted a statement setting forth the names and addresses of all stockholders in the corporation or partnership who own ten percent or more of its stock of any class, or of all individual partners in the partnership who own a ten percent or greater interest therein. Form of Statement shall be completed and attached to the bid proposal. E.   The New Jersey Worker and Community Right to Know Act The manufacturer or supplier of a substance or mixture shall supply the Chemical Abstracts Service number of all the components of the mixture or substance and the chemical name. The manufacturer and supplier must properly label each container. Further, all applicable Material Safety Data Sheets (MSDS) - hazardous substance fact sheet - must be furnished. F.   Non-Collusion Affidavit The Non-Collusion Affidavit, which is part of these specifications, shall be properly executed and submitted with the bid proposal. G.  Contractor Registration Act No contractor shall bid on any contract for public work as defined in section 2 of P.L. 1963, c. 150 (N.J.S.A. 34:11-56.26) unless the contractor is registered pursuant to this Act. No contractor shall list a subcontractor in a bid proposal for the contract unless the subcontractor is registered pursuant to P.L. 1999, c. 238 (N.J.S.A.34:11-56.48 et seq.) at the time the bid is made. No contractor or subcontractor, including a subcontractor not listed in the bid proposal, shall engage in the performance of any public work subject to the contract, unless the contractor or subcontractor is registered pursuant to that act. (cf: P.L. 1999, c.238, s.4). Failure to submit this shall be cause for rejection of the bid. H.  Business Registration Act Professional, Goods and Services Contracts (including purchase orders)N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract: 1) the contractor shall provide written notice to its subcontractors to submit proof of business registration to the contractor; 2) prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors or attest that none was used; 3) during the term of this contract, the contractor and its affiliates shall collect and remit, and shall notify all subcontractors and their affiliates that they must collect and remit to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into this State. A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements is available by calling +1 (555) 000-0000. Construction Contracts (including public works related purchase orders)N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract:1)     the contractor shall provide written notice to its subcontractors and suppliers to submit proof of business registration to the contractor;2)     subcontractors through all tiers of a project must provide written notice to their subcontractors and suppliers to submit proof of business registration and subcontractors shall collect such proofs of business registration and maintain them on file;3)     prior to receipt of final payment from a contracting agency, a contractor must submit to the contacting agency an accurate list of all subcontractors and suppliers or attest that none was used; and,4)     during the term of this contract, the contractor and its affiliates shall collect and remit, and shall notify all subcontractors and their affiliates that they must collect and remit, to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into this State.A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration copy not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements are available by calling +1 (555) 000-0000. Failure to submit this shall be cause for rejection of the bid. VIII. METHODS OF AWARD – CONTRACTS OTHER THAN BUILDINGS A.      The OWNER may award the work on the basis of the Base Bid, combined with such Alternates as selected, until a net amount is reached which is within the funds available. B.      If the award is to be made on the basis of Base Bids only, it will be made to that responsible bidder who’s Base Bid, therefore, is the lowest. If the award is to be made on the basis of a combination of a Base Bid with Options, it will be made to that responsible bidder whose net bid on such combination is the lowest. C.     The OWNER may also elect to award the work  on the basis of line items or unit prices, whichever results in the lowest total amount. D.     The successful bidder will not assign any interest in this contract and shall not transfer any interest in the same without the prior written consent of the OWNER. E.      Under this contract, the Bidders shall have at least three (3) years experience in work similar to that which is required under the respective contract, and shall also submit a “Contractor’s Questionnaire for at least five (5) such projects. Sheets are provided for this in the specifications. METHODS OF AWARD – BUILDING CONTRACTS A.      All contracts shall be for 12 consecutive months unless otherwise noted in Technical or Supplemental Specifications. B.      Whenever a bid sets forth more than one subcontractor for any of the specialty trade categories listed in Section 16 of P.L. 1971, c.198 (separate plans and specifications for plumbing and gas fitting; heating and ventilating; electrical; structural steel and iron work; and all other work), the bidder shall submit to the contracting unit a certificate signed by the bidder listing each subcontractor named in the bid for that category. 1.       The certificate shall set forth the scope of work for which the subcontractor has submitted a price quote and which the bidder has agreed to award to each subcontractor should the bidder be awarded the contract. The certificate shall be submitted to the contracting unit simultaneously with the list of the subcontractors. 2.       The certificate may take the form of a single certificate listing all subcontractors or alternatively, a separate certificate may be submitted for each subcontractor. If a bidder does not submit a certificate or certificates to the contracting unit, the contracting unit shall award the contract to the next lowest responsible bidder. C.     Contracts shall be awarded to the lowest responsible bidder. 1.       In the event that a contract is advertised for separate bids for each branch of work, or bids for all the work and materials required to complete the building to be included in a single overall contract, said contract shall be awarded in the following manner: If the sum total of the amounts bid by the lowest responsible bidder for each branch is less than the amount bid by the lowest responsible bidder for all the work and materials, the contracting unit shall award separate contracts for each of such branches to the lowest responsible bidder therefor, but if the sum total of the amounts bid by the lowest responsible bidder for each branch is not less than the amount bid by the lowest responsible bidder for all the work and materials, the contracting unit shall award a single overall contract to the lowest responsible bidder for all of such work and materials. 2.       In every case in which a contract is awarded for all the work and materials required to complete the building in a single overall contract, all payments to be required under such contract for work and materials supplied by a subcontractor shall, upon the certification of the contractor of the amount due to the subcontractor, be paid directly to the subcontractor. D.     The successful bidder will not assign any interest in this contract and shall not transfer any interest in the same without the prior written consent of the OWNER. IX.    REJECTION OF BIDS A.      Availability of FundsPursuant to statutory requirements, any contract resulting from this bid shall be subject to the availability and appropriation of sufficient funds annually. B.      Multiple Bids Not AllowedMore than one bid from an individual, a firm or partnership, a corporation or association under the same or different names shall not be considered.C.     Unbalanced BidsBids which are obviously unbalanced may be rejected.D.      Unsatisfactory Past PerformanceBids received from bidders who have previously failed to complete contracts within the time scheduled therefor, or who have performed prior work for the OWNER in an unacceptable manner, may be rejected.E.      Failure to Enter ContractShould the bidder, to whom the contract is awarded, fail to enter into a contract within 21 days, Sundays and holidays excepted, the OWNER may then, at its option, accept the bid of the next lowest responsible bidder. X.      TERMINATION OF CONTRACT A.    If, through any cause, the successful bidder shall fail to fulfill in a timely and proper manner obligations under this contract or if the contractor shall violate any of the requirements of this contract, the OWNER shall thereupon have the right to terminate this contract by giving written notice to the contractor of such termination and specifying the effective date of termination. Such termination shall relieve the OWNER of any obligation for balances to the contractor of any sum or sums set forth in the contract. B.      Notwithstanding the above, the contractor shall not be relieved of liability to the OWNER for damages sustained by the OWNER by virtue of any breach of the contract by the contractor and the OWNER may withhold any payments to the contractor for the purpose of compensation until such time as the exact amount of the damage due the OWNER from the contractor is determined. C.     The contractor agrees to indemnify and hold the OWNER harmless from any liability to subcontractors/suppliers concerning payment for work performed or goods supplied arising out of the lawful termination of the contract by the OWNER under this provision. D.     In case of default by the successful bidder, the OWNER may procure the articles or services from other sources and hold the successful bidder responsible for any excess cost occasioned thereby. E.      Continuation of the terms of this contract beyond the fiscal year is contingent on availability of funds in the following year's budget. In the event of unavailability of such funds, the OWNER reserves the right to cancel this contract. XI.    CONTRACTOR OBLIGATIONS A.      Conditions of Work – Each bidder must inform himself fully of the conditions relating to construction, obtaining material, and labor under which the work will be performed. Failure to do so will not relieve a successful bidder of his obligation to furnish all material and labor necessary to carry out the provisions of the contract documents and to complete the contemplated work for the consideration set forth in this bid. B.      Emergency Telephone Number – The contractor must maintain a telephone where the contractor can be reached on weekdays between the hours of 6:00 p.m. and 7:00 a.m., prevailing time, and throughout weekends and legal holidays from 6:00 p.m. the day before any weekend or holiday to 7:00 a.m., prevailing time, the day after any weekend or holiday. The contractor will inform the Owner of the telephone number before work begins on the contract. C.     Maintaining Underground Services – The contractor shall take all precautions to prevent damage to any underground services or appurtenances shown on the plans or which may be uncovered or noticed during construction. Upon uncovering such lines, he shall immediately notify the Owner who will advise whether the line or lines must be maintained or may be removed. Restoration of drains, including their extension and/or realignment, raising of valve stem pipe sleeves, or the adjustment of sanitary sewer cleanout pipes must be included in any of the “PAY ITEMS” for this contract. No extra payment will be made for such work. D.     Water Supply and Electricity – The contractor shall make all necessary arrangements for water supply and electricity, required for his own purposes, and no payment will be made for same other than what is included in the prices bid for construction work. E.      Control and Protection of Traffic at Construction Sites – Vehicular and pedestrian traffic on all roadways, sidewalks, and walkways shall be conducted and controlled accordingly. The contractor shall, for the protections of the traveling public and his personnel, familiarize himself and adhere strictly to the requirements of these specifications and to the requirements of Title 39, the Motor Vehicle Code of the State of New Jersey, wherever it shall pertain to necessary and required precautionary measures regarding the type of work being done. Traffic on all roadways within the Borough of New Providence is under the direct supervision and control of the Police Department of the Borough of New Providence hereinafter referred to as the police, who will enforce these requirements and the motor vehicle code as they pertain to the Contractor. If the police notify the Contractor or his superintendent of any hazardous construction practice, violation of the regulations, or violation of the motor vehicle code, or if traffic volumes become excessive, all operations shall be summarily discontinued and immediate remedial action shall be taken to the satisfaction of the police before work is resumed. Protection of personnel vehicles parked near the work area is the responsibility of the contractor. At no time shall personnel vehicles be permitted to park directly within the work area or immediately adjacent thereto. The work shall include the installation, transportation, continuous maintenance, repair, and replacement of all protective and warning devices required by these provisions, including immediate repair or replacement of such devices as may be damaged by weather, vehicular traffic or other causes. Barricades shall be constructed in such a manner as to withstand all conditions of weather, handling and usage to which they may be subjected. Contractor shall submit barricades or drawings thereof to the police for approval before any barricade shall be used on the job. Flashing amber lights shall be battery powered, two directional flashing amber lights. Flashing lights shall be mounted with the beam aimed along the roadway facing traffic and at least four feet above the pavement. In the event of a lane closing after the hours of darkness, both sides of the open lane shall be marked by the flashing lights so as to afford a clearly marked lane of travel for approaching traffic. Flagmen, if required, shall be alert at all times and neat in appearance. The flag shall be orange in color, of cloth eighteen (18) inches square and shall be mounted on sturdy thirty-six (36) inch shafts.  The working site shall, as mentioned, be kept clear of parked vehicles except those in actual use at the operation in progress. No vehicle, regardless of the reason for its presence, shall be parked in such a manner as to present a hazard to passing traffic, vehicular or pedestrian.                        GENERAL CONDITIONS    GENERAL CONDITIONS GC 01 - WORK TO BE PERFORMED The Contractor shall perform all work to provide the services for “GRASS CUTTING SERVICES AND RELATED WORK FOR MUNICIPALLY OWNED PROPERTIES” including all materials, tools, labor, and equipment except as otherwise specified, necessary, proper, and incidental, to the work requested in the Specifications, or ordered in accordance with the stipulations thereof; all to be in the manner, within the time, and for the consideration herein stipulated and agreed upon. The contract shall be for five (5) years starting in 2025 and ending in 2029. The contract shall begin on April 1st and end November 30th of each year. The Fall and Spring Cleanup can occur before or after the designated time period with the approval of the Public Works Manager. GC 02 - ALTERNATE WORK SHALL BE IN ACCORD WITH SPECIFICATIONS The work during its progress and upon its completion must conform with the Contract Specifications, under the terms of this contract; in no case shall any work in excess of the requirements agreed upon between the Contractor and Owner be paid for unless authorized in writing by the Owner or his agents especially authorized to do so. GC 03 - EXECUTION, CORRELATION, INTENT AND INTERPRETATIONS The Contractor is advised to carefully examine the specifications and sites for the proposed work. It is the obligation of the Contractor to ascertain for himself all the facts concerning conditions of the locations and to consider fully these and all other matters which can in any way affect the work under this Contract, and to make the necessary investigation relating thereto, and he agrees to this obligation in signing the Contract. The Owner assumes no responsibility whatsoever with respect to ascertaining for the Contractor such facts concerning physical conditions of the locations. The Contractor agrees that he will make no claim for, and has no right to, additional payment or any other concession because of any misinterpretation or misunderstanding on his part of this Contract or because of any failure on his part to fully acquaint himself with all conditions relating to the work. The contractor is encouraged to perform a site visit to each location prior to submitting the bid. During the progress of the Work, requests for clarifications shall be made ten (10) days before they are needed. Such clarifications prepared by the Owner after the Contract has been awarded, shall be rigidly followed, and no extra charge shall be made for any work in connection with their execution as long as they are consistent with and meet the spirit of plans and specifications prepared by the contractor. GC 04 - EXTRA WORK In case work not classifiable under any unit or lump sum item of the contract shall be found necessary, the Contractor shall perform such work as the Owner may order, and agrees to accept as full compensation for such extra work the actual and necessary net cost of the work, as determined by the Owner, plus fifteen (15%) percent of such cost. Such actual net cost shall cover all labor and materials necessary for the performance of the extra work, including any extraordinary expenses incurred directly on account thereof, the wages of foreman and the expense attached to contractor's liability insurance covering the labor so employed. GC 05 - (RESERVED - SEE ATTACHMENT IF APPLICABLE) GC 06 - ALTERATIONS AND MODIFICATIONS This contract, the specifications, prepared by the Owner may be modified and changed if agreed in writing between the parties hereto, in a manner not materially affecting the substance thereof, nor materially increasing the amount to be paid, in order to carry out and complete more fully and perfectly the work herein agreed to be done and performed. GC 07 - CONTRACTOR'S REPRESENTATIVES AND EMPLOYEES The Contractor shall give his personal attention to the faithful prosecution of the work, and shall, either in person or by a duly authorized English-Speaking Representative, be present on the site of the work continually during its progress. Such representative shall have the authority to receive and to act without delay upon all instructions of the Owner or his agents in the prosecution of the work in conformity with this contract. Only competent and skilled workers shall be employed on the work, and whenever the Owner shall notify the Contractor in writing that any man on the work is, in his opinion, incompetent, unfaithful or disorderly, or in any other way unsatisfactory, such man shall be discharged from the work and not again be employed on it, except with the consent of the Owner. GC 08 - LEGAL ADDRESS OF CONTRACTOR Both the address given in the bid or proposal upon which this contract is founded and the Contractor's office at or near the site of the work are hereby designated as places to either of which notices, letters and other communications to the Contractor may be mailed or delivered. The delivering at either of the above named places, or depositing in a postpaid wrapper directed to either of such places, in any post office box regularly maintained by the post office, of any notice, letter or other communication to the Contractor, shall be deemed sufficient service thereof upon the Contractor, and the date of said service shall be the date of such delivery or mailing. The first-named address may be changed at any time by an instrument in writing executed and acknowledged by the Contractor and delivered to the Owner. Nothing herein contained shall be deemed to preclude or render inoperative the service of any notice, letter or other communication upon the Contractor personally.GC 09 - PRICES FOR WORK The Owner shall pay and the Contractor shall accept as full compensation for everything furnished and done by the Contractor under this contract, and also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen obstruction or difficulty encountered in the prosecution of the work, and for all rights of every description connected with the work, and for all expenses incurred by or in consequence of the suspension or discontinuance of the work as herein specified, and for well and faithfully completing the work, and the whole thereof as herein provided, the unit prices stated by the Contractor in the Proposal, for the actual quantity of authorized work done under each item scheduled in the proposal. All work of every description shall be laid out by the Contractor, who shall be held solely responsible for its correctness. All expenses from the above work or the correction of the same shall be borne by the Contractor responsible for same. GC 10 – ORDERS Whenever the Contractor is not present on any part of the work where it may be desired to give directions, orders related to the quality and cost of the work may be given by the Public Works Manager and shall be received and obeyed by the superintendent or foreman who may have charge of the particular work upon which the orders are given. GC 11 - DAMAGE CLAIMS BY CONTRACTOR If the Contractor claims compensation for any damage alleged to have been sustained by reason of any act of omission of the party of the first part, or any of its agents, he shall, within one week after the sustaining of such damages, make a written statement to the Borough Administrator of the nature of the damage sustained, and shall, on or before the fifteenth day of the month succeeding that in which any such damage shall have been sustained, file with the Owner an itemized statement of the details and amounts of such damage, and unless each statement shall be made as so required, his claim for compensation shall be forfeited and invalid, and he shall not be entitled to payment of any damage. GC 12 - OWNER'S RIGHT TO TERMINATE AGREEMENT AND COMPLETE THE WORK The Owner shall have the right to terminate his agreement with the Contractor after giving ten day's written notice of termination to the Contractor in the event of any default by the Contractor.A.      Default by the Contractor: It shall be considered a default by the Contractor whenever he shall: 1.      Declare bankruptcy, become insolvent, or assign his assets for the benefit of his creditors, or 2.      Disregard or violate provisions of the Contract Documents or fail to prosecute the work according to the agreed Schedule of Completion, including extensions thereof, or 3.      Fail to provide a qualified superintendent, competent workers or subcontractors, or proper materials, or fail to make prompt payment therefor. B.      Completion by the Owner: In the event of termination of the Agreement by the Owner because of default by the Contractor, the Owner may take possession of the work and of all materials and equipment thereon and may finish the work by whatever method and means he may select. C.     Payment for Work: Upon termination of the Contract by the Owner, no further payments shall be due the Contractor until the work is completed. If the unpaid balance of the Contract Price shall exceed the cost of completing the work including all overhead costs, the excess shall be paid to the Contractor. If the cost of completing the work shall exceed the unpaid balance, the Contractor shall pay the difference to the Owner. The cost incurred by the Owner, as herein provided, and the damage incurred through the Contractor's default, shall be certified by the Owner.GC 13 - RIGHT OF PROPERTY IN MATERIALS Nothing in this contract shall be considered as vesting in the Contractor any right of property in materials used, after they shall have been attached or affixed to the work or soil, nor in materials which have been estimated for partial payment, but all such materials shall, upon being so attached or affixed, or estimated, become the property of the Owner.GC 14 - DEFECTIVE WORK Inspection of the work shall not relieve the Contractor from any of his obligations to fulfill the contract as herein described, and defective work shall be made good, and unsuitable materials may be rejected, notwithstanding that such work or materials may have been previously overlooked by the Owner and accepted or estimated for payment. If the work or any part thereof shall be found defective at any time before the final acceptance of the whole work, the Contractor shall forthwith make good such defect in a manner satisfactory to the Public Works Manager, and if any material brought upon the ground for use in the work, or selected therefor, shall be condemned by the Public Works Manager as unsuitable or not in conformity with the specifications, the Contractor shall forthwith move such material from the vicinity of the work. If the Contractor shall fail to remove or replace any defective or damaged materials or work after reasonable notice, the Public Works Manager may cause such materials or work to be removed or replaced, and the expense thereof shall be borne by the Contractor. GC 15 - OWNER'S REPRESENTATIVE TO DECIDE All the work under this contract shall be done to the satisfaction of the Owner's representative, who shall in all cases determine the amount, quality, classification, acceptability and fitness of the several kinds of work and materials which are to be paid for hereunder, and who shall decide all questions which may arise as to measurement of quantities and fulfillment of the conditions of this contract on the part of the Contractor and his determination and decision, in case any question shall arise, shall be a condition precedent to the right of the Contractor to receive any money hereunder. GC 16 - PERMITS AND LICENSES.The Contractor shall procure all required permits and licenses, pay all charges and fees therefore, and shall give all notices necessary and incident to the due and lawful prosecution of the project. The cost thereof shall be included in the prices bid for the various items scheduled in the project.GC 17 - PROTECTION OF PUBLIC UTILITIES AND SUBSURFACE STRUCTURES Within the site of the project there may be public utility structures, and notwithstanding any other clause or clauses of this contract, the contractor shall not proceed with the work until he has made diligent inquiry at the offices of the Engineer and the utility companies to determine their exact location. The Contractor shall notify in writing the utility companies which may be affected, concerning the nature and scope of the project. The Contractor shall carry out his work carefully and skillfully and shall support and secure public utility structures, so as to avoid damage to them. Flow in drains and sewers shall be satisfactorily maintained. He shall not move, without the Owner's consent, any public structures, and at the completion of the work, their condition shall be as safe and permanent as before. When public utility structures are damaged by the Contractor, he shall notify the owners who may cause the damage to be repaired at the Contractor's expense. If the cost thereof be not paid by the Contractor, within 30 days after repairs have been completed, the Borough may retain an amount sufficient to cover the cost from the monies due, or that may become due, or that may become due to the Contractor under this Contract. House connections damaged by the Contractor shall be repaired by licensed plumbers at the Contractor's expense. The Contractor shall not interfere with or place any impediment in the way of any person or persons who may be engaged in making any sewer connections or in resetting any frame or heads for water and gas valve or underground electric installations. GC 18 - PROPERTY DAMAGE The Contractor shall not enter upon or make use of any private property along the line of the project, except where permission is secured in writing therefore from the owner. He will be held responsible for all damages or injury done by those in his employ, to any private or public property of any character during the prosecution of the project. The Contractor shall restore or repair at his own expense, in a manner satisfactory to the owner, such property as was damaged by those in his employ during the execution of the project. In case of failure on the part of the Contractor to restore or repair such property in the manner satisfactory to the owner, the Owner may, upon 48 hours notice to the Contractor, proceed to make such repairs or restore such property, that in his judgment has been injured or damaged by the Contractor or those in his employ, and the cost thereof will be deducted from any monies due or which may become due the Contractor under the contract.GC 19 - DAMAGE TO TREES The contractor shall take care to insure that existing trees within the Projects limits are not damaged in any way by means of the execution of the work required. Construction fence tree protection must be installed as per the plan prior to the start of construction. Upon completion of all work, before a final payment is made, the Engineer, or other Borough Official designated as a tree expert, shall inspect all trees for damage. A penalty of $500.00 per damaged tree shall be deducted from the final payment at the discretion of the Public Works Manager.GC 20 - (RESERVED) GC 21 - SAFETYThe prime Contractor shall be responsible for safety on this project of all work under this Contract, and when this Contractor is aware of unsafe practices of other contractors, he shall immediately take remedial action and report same to the Public Works Manager. The Contractor shall comply with all applicable provisions of the Construction Safety Code of the State of New Jersey, Department of Labor and Industry, Bureau of Engineering and Safety, effective November l4, l963, and all amendments thereto, as established under the authority of the Construction Safety Act, PL1962, Chapter 45. GC 22 - (RESERVED) GC - 23 PROTECTION OF PROJECT The Contractor will be responsible for the protection of the project and must install suitable barricades and signs.GC 24 - LAWS AND REGULATIONS The Contractor shall keep himself informed of all laws, ordinances, and regulations in any manner affecting those engaged or employed in the work, or the material used in the work, or in any way affecting the conduct of the work, and all orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. If any discrepancy or inconsistency shall be discovered in this contract, or in the drawings or specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, he shall forthwith report the same in writing to the Owner. He shall at all times himself observe and comply with and shall cause all his agents and employees to observe and comply with, all such existing and future laws, ordinances, regulations, orders and decrees; and shall protect and indemnify the Owner and his officers and agents against any claim or liability arising from or based on the violation of any such law, ordinance, regulation, order or decree, whether by himself or by his employees or subcontractors. GC 25 - WAIVERS Neither the acceptance of the Owner or Public Works Manager, nor any of their employees, nor any order, measurement or certificate of the Public Works Manager, nor any order by the Owner for payment of money, nor any payment for, nor acceptance of the whole or any part of the work by the Public Works Manager or the Owner, nor any extension of time, nor any possession taken by the Owner or employees thereof, shall operate as a waiver of any portion of this contract or of any power herein reserved to the Owner, or of any right to damages herein provided, nor shall any waiver of any breach of this contract to be held to be a waiver of any other subsequent breach. All remedies provided in this contract shall be taken and construed as cumulative; that is, in addition to each and every other remedy herein provided.GC 26 - FINAL PAYMENT TO TERMINATE LIABILITY OF THE OWNER No person, firm or corporation other than the signer of this contract as Contractor now has any interest hereunder, and no claim shall be made or be valid and neither the Owner nor any of his agents shall be liable for or be held to pay any money, except as provided in this contract. The acceptance of the Contractor of the final payment aforesaid shall operate as, and shall be a release to the Owner and his agents.GC 27 - METHOD OF PAYMENT Payment will be made to the contractor on a monthly basis. The contractor shall submit an invoice for payment at the end of each month. Payment will be made within 30 days of acceptance of invoice by the Public Works Manager.GC 28 - CARE AND PROTECTION OF WORK AND EXISTING STRUCTURES From the commencement of work, the Contractor shall be solely responsible for the care of the work during its progress, for materials delivered and intended to be used and for protection to existing structures, trees or shrubs on or adjacent to the site of the work. Any injury or damage to the same shall be made good at the Contractor's expense.GC 29 - WORK IN BAD WEATHER During freezing, stormy or inclement weather, no work shall be done except such as can be done satisfactorily and in a manner to secure first-class construction throughout.GC 30 - DUST CONTROL The Contractor shall utilize all necessary methods of controlling dust during the demolition and removal of debris. Any dust accumulation on adjoining buildings, pavement or other areas in the vicinity of the work site resulting from the Contractor's activities shall be thoroughly cleaned to the satisfaction of the owner and the Engineer. GC 31 - CONTROL AND REMOVAL OF DEBRIS The Contractor shall be responsible for the safe and  prompt removal of all debris from the worksites. The Contractor is obligated to conform to all laws, statutes, regulations and/or ordinances regarding the proper disposal of debris. The Contractor shall not allow debris of any type to be placed, dropped, thrown or otherwise deposited about the worksite in such a manner as to cause or allow such debris to become scattered on or off the worksite, or in any way to create a hazard to the occupants of the property, visitors, passersby, or any other person or persons. GC 32 – CONSTRUCTION CONTRACT DISPUTE PROCEDURES 1.    All construction contract documents entered into in accordance with the provisions of P.L. 1971, c.198 (C.40A:11-1 et seq.) after the effective date of P.L. 1997 c.371 (C.40A:11-1) (January 13, 1998) shall provide that disputes arising under the contract shall be submitted to mediation pursuant to industry standards, prior to being submitted to a court for adjudication. Nothing in this section shall prevent the contracting unit from seeking injunctive or declaratory relief in court at any time. The alternative dispute resolution practices required by this section shall not apply to disputes concerning the bid solicitation or award process, or to the formation of contracts or subcontracts to be entered into pursuant to P.L. 1971, c.198 (C.40A:11-1 et seq.). 2.    Notwithstanding industry rules or any provision of law to the contrary, whenever a dispute concerns more than one contract, such as when a dispute in a contract involving construction relates to a contract involving design, architecture, engineering or management, upon the demand of a contracting party, other interested parties to the dispute shall be joined unless the person appointed to resolve the dispute determines that such is inappropriate. Notwithstanding industry rules or any provision of law to the contrary, whenever more than one dispute of a similar nature arises under a construction contract, or related construction contracts, upon the demand of a contracting party, the disputes shall be joined unless the person appointed to resolve the dispute determines that the disputes are inappropriate for joining.3.    For the purposes of this section, the term “construction contract” means a contract involving construction, or a contract related thereto concerning architecture, engineering or construction management.GC 33 - TIME OF COMPLETION:The contract shall be for five (5) years starting in 2020 and ending in 2025. The contract shall begin on April 1st and end November 30th of each year. The Fall and Spring Cleanup can occur before or after the designated time period with the approval of the Public Works Manager. The contractor is required to cut the grass once every seven days at each location. The contractor is also required to provide one (1) spring cleanup and one (1) fall cleanup per year per location. Failure to complete the project on time will subject the contractor to liquidated damages as outlined in section GC 34.GC 34 – FAILURE TO COMPLETE ON TIME: For each calendar day over seven days that the contractor fails to cut the grass as outlined in Section GC 33, the contractor shall pay liquidated damages consisting of Borough costs to cut the grass not to exceed three times the bid price for a specific location. If the contractor fails to complete the spring of fall cleanup, the contractor shall pay liquidated damages consisting of Borough costs to perform the work not to exceed three times the bid price.[End of General Conditions]                          TECHNICAL SPECIFICATIONS    TECHNICAL SPECIFICATIONS FORGRASS CUTTING SERVICES AND RELATED WORK FOR MUNICIPALLY OWNED PROPERTIES COUNTY OF UNION AUTHORIZATION OF CONTRACT The contract for this project is authorized by the provisions of local public contracts law, NJSA 40A: 11-1 et seq. SPECIFICATIONS TO BE USED The International Construction Code (ICC), National Electric code (NEC), National Fire Protection Association (NFPA) and Uniform Fire Code shall govern the construction of this project. WAGE RATES The contractor shall pay the minimum wage rates determined by the New Jersey Department of Labor. State wage rates may be obtained from the New Jersey Department of Labor (+1 (555) 000-0000). The State wage rates in effect at the time of award will be made a part of this contract, pursuant to Chapter 150, Laws of 1963 (NJSA 34:11-56.25 et seq.) In the event it is found that any employee of the contractor or any subcontractor covered by the contract, has been paid a rate of wages less than the minimum wage required to be paid by the contract, the contracting agency may terminate the contractor’s or subcontractor’s right to proceed with the work, or such part of the work, as to which there has been a failure to pay required wages and to prosecute the work to completion or otherwise. The contractor and his sureties shall be liable to the contracting agency for any excess costs occasioned thereby. GENERAL All awards shall be made subject to the approval of the Borough of New Providence. No construction shall start before approval of said award by the Borough of New Providence. Prior to the start of construction, the contractor must submit a Material Questionnaire listing all sources of materials. Award of contract will not be permitted to, materials will not be permitted from, and use of equipment will not be permitted that is owned and/or operated by, firms and individuals as maintained by the Department of the Treasury, General Services Administration, CN-039, Trenton, NJ 08625 (609-633- 3390). Subletting is not permitted on the project. Payment for a pay item in the proposal includes all the compensation that will be made for the work of that item as described in the contract documents unless the “basis of payment” clause provides that certain work essential to that item will be paid for under another pay item. The Borough of New Providence, Union County, New Jersey, seeks bids from interested and qualified contractors for the furnishing of equipment and labor for grass cutting services and related work at a series of thirty nine (39) different municipally owned properties, as indicated in the accompanying documents and shown on the attached Borough Map. The period of the contract shall be for five (5) years starting in 2010 and ending in 2015. The contract shall begin on April 1st and end October 31st of each year. The Fall and Spring Cleanup can occur before or after the designated time period with the approval of the Public Works Manager. The work to be supplied shall be in conformance with the following specifications: GRASS CUTTING SERVICES AND RELATED WORK The following work, as presented by and discussed with the Borough’s Public Works Manager on the Mandatory Pre-Bid Meeting and Inspection Trip, will be required of each of the thirty four (34) properties delineated:1.     Grass will be cut once (1) per week for a period of one hundred fifty five (155) weeks beginning on April 1, 2025 and ending November 30, 2029. 2.     Once the growing grass slows down and/or ceases to grow fast enough to mow it will not be cut. The decision not to cut will be at the direction of the Public Works Manager only. 3.     All lawns will be cut to a height of 2 inches to 2 ½ inches. 4.     Trim around all trees, flower beds, and other natural features and manmade structures. 5.     Edge along all curbs and sidewalks as needed. 6.     Blow all clippings from walkways and paved areas. 7.     The Borough Hall, Rescue Squad Facility and Public Library shall have all grass material bagged. 8.     All Borough sidewalks and bush/flower beds shall be made free of weeds if and where instructed by the Public Works Manager. This shall require physical weeding and also include weed killer spraying for use on the sidewalks and flower/bush beds.. All chemicals to be used shall have material safety data sheets provided for approval by the Public Works Manager. 9.     Payment will be made only for areas cut or cleaned. Deleted areas will not be included in payments. The contractor shall make no claim for anticipated profits. SPRING AND FALL CLEANUPS The following work, as presented by and discussed with the Borough’s Public Works Manager, on the Mandatory Pre Bid Meeting and Inspection Trip, will be required at each of the thirty four (34) properties presented:1.    The Spring and Fall Cleanups will be scheduled, seasonal weather permitting, before April 1, and after November 30 of the years that the contract is in effect. 2.    The Borough Hall, Rescue Squad Facility, Memorial Library and Veterans Park shall have all grass material bagged. 3.    Payment will be made only for areas cut or cleaned. Deleted areas will not be included in payments. The contractor shall make no claim for anticipated profits.4.    All natural (leaves, branches) and manmade (liter, etc.) debris is to be removed.5.    Blow off all flowerbeds and other manmade structures.6.    Rake and blow off all grass areas. MULCHING SERVICE The following work, as presented by and discussed with the Borough’s Public Works Manager, on the Mandatory Pre Bid Meeting and Inspection Trip, will be required at the Borough Hall, Rescue Squad Facility, Public Library, Veterans Park, Fire House and Fitness Course at Jaycee Park and Tennis Court area:1.    Mulching Service to be provided before April 1 of the years that the contract is in effect.2.    All bush/flower beds shall be weed free and sprayed before mulch is added. 3.    Removal of the existing mulch from beds and provide new mulch at the properties  located at the Borough Hall, Rescue Squad Facility, Public Library, Veterans Park, Fire House and Fitness Course at Jaycee Park and Tennis Court area). 4.    Mulch material shall be supplied by the Public Works Manager at The Department of Public Works Yard located at 7 Park Place with the appropriate required quantities. END OF SPECIFICATIONS                            EXHIBITS    EXHIBIT A MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGEN.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)N.J.A.C. 17:27GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees  to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: Letter of Federal Affirmative Action Plan Approval Certificate of Employee Information Report Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Division’s website at ww.state.nj.us/treasury/contract compliance) The contractor and its subcontractors shall furnish such reports or other documents to the Division of Public Contracts Equal Employment Opportunity Compliance as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. EXHIBIT B MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGEN.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)N.J.A.C. 17:27 CONSTRUCTION CONTRACTS During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. such equal employment opportunity shall include, but not be limited to the following: employment, up-grading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.  The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer, pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. When hiring or scheduling workers in each construction trade, the contractor or subcontractor agrees to make good faith efforts to employ minority and women workers in each construction trade consistent with the targeted employment goal prescribed by N.J.A.C. l7:27- 7.2; provided, however, that the Dept. of LWD, Construction EEO Monitoring Program may, in its discretion, exempt a contractor or subcontractor from compliance with the good faith procedures prescribed by the following provisions, A, B and C, as long as the Dept. of LWD, Construction EEO Monitoring Program is satisfied that the contractor or subcontractor is employing workers provided by a union which provides evidence, in accordance with standards prescribed by the Dept. of LWD, Construction EEO Monitoring Program, that its percentage of active card carrying members who are minority and women workers is equal to or greater than the targeted employment goal established in accordance with N.J.A.C. l7:27- 7.2. The contractor or subcontractor agrees that a good faith effort shall include compliance with the following procedures: (A)          If the contractor or subcontractor has a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor shall, within three business days of the contract award, seek assurances from the union that it will cooperate with the contractor or subcontractor as it fulfills its affirmative action obligations under this contract and in accordance with the rules promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et. seq., as supplemented and amended from time to time and the Americans with Disabilities Act. If the contractor or subcontractor is unable to obtain said assurances from the construction trade union at least five business days prior to the commencement of construction work, the contractor or subcontractor agrees to afford equal employment opportunities minority and women workers directly, consistent with this chapter. If the contractor's or subcontractor's prior experience with a construction trade union, regardless of whether the union has provided said assurances, indicates a significant possibility that the trade union will not refer sufficient minority and women workers consistent with affording equal employment opportunities as specified in this chapter, the contractor or subcontractor agrees to be prepared to provide such opportunities to minority and women workers directly, consistent with this chapter, by complying with the hiring or scheduling procedures prescribed under (B) below; and the contractor or subcontractor further agrees to take said action immediately if it determines that the union is not referring minority and women workers consistent with the equal employment opportunity goals set forth in this chapter. (B)          If good faith efforts to meet targeted employment goals have not or cannot be met for each construction trade by adhering to the procedures of (A) above, or if the contractor does not have a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor agrees to take the following actions: (1)        To notify the public agency compliance officer, the Dept. of LWD, Construction EEO Monitoring Program, and minority and women referral organizations listed by the Division pursuant to N.J.A.C. 17:27-5.3, of its workforce needs, and request referral of minority and women workers; (2)          To notify any minority and women workers who have been listed with it as awaiting available vacancies; (3)          Prior to commencement of work, to request that the local construction trade union refer minority and women workers to fill job openings, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade; (4)          To leave standing requests for additional referral to minority and women workers with the local constructiontrade union, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade, the State Training and Employment Service and other approved referral sources in the area; (5)        If it is necessary to lay off some of the workers in a given trade on the construction site, layoffs shall be conducted in compliance with the equal employment opportunity and non-discrimination standards set forth in this regulation, as well as with applicable Federal and State court decisions; (6)          To adhere to the following procedure when minority and women workers apply or are referred to the contractor or subcontractor: (i)             The contactor or subcontractor shall interview the referred minority or women worker. (ii)             If said individuals have never previously received any document or certification signifying a level of qualification lower than that required in order to perform the work of the construction trade, the contractor or subcontractor shall in good faith determine the qualifications of such individuals. The contractor or subcontractor shall hire or schedule those individuals who satisfy appropriate qualification standards in conformity with the equal employment opportunity and non-discrimination principles set forth in this chapter. However, a contractor or subcontractor shall determine that the individual at least possesses the requisite skills, and experience recognized by a union, apprentice program or a referral agency, provided the referral agency is acceptable to the Dept. of LWD, Construction EEO Monitoring Program. If necessary, the contractor or subcontractor shall hire or schedule minority and women workers who qualify as trainees pursuant to these rules. All of the requirements, however, are limited by the provisions of (C) below. (iii)            The name of any interested women or minority individual shall be maintained on a waiting list, and shall be considered for employment as described in (i) above, whenever vacancies occur. At the request of the Dept. of LWD, Construction EEO Monitoring Program, the contractor or subcontractor shall provide evidence of its good faith efforts to employ women and minorities from the list to fill vacancies. (iv)            If, for any reason, said contractor or subcontractor determines that a minority individual or a woman is not qualified or if the individual qualifies as an advanced trainee or apprentice, the contractor or subcontractor shall inform the individual in writing of the reasons for the determination, maintain a copy of the determination in its files, and send a copy to the public agency compliance officer and to the Dept. of LWD, Construction EEO Monitoring Program. (7)           To keep a complete and accurate record of all requests made for the referral of workers in any trade covered by the contract, on forms made available by the Dept. of LWD, Construction EEO Monitoring Program and submitted promptly to the Dept. of LWD, Construction EEO Monitoring Program upon request. (C)          The contractor or subcontractor agrees that nothing contained in (B) above shall preclude the contractor or subcontractor from complying with the union hiring hall or apprenticeship policies in any applicable collective bargaining agreement or union hiring hall arrangement, and, where required by custom or agreement, it shall send journeymen and trainees to the union for referral, or to the apprenticeship program for admission, pursuant to such agreement or arrangement. However, where the practices of a union or apprenticeship program will result in the exclusion of minorities and women or the failure to refer minorities and women consistent with the targeted county employment goal, the contractor or subcontractor shall consider for employment persons referred pursuant to (B) above without regard to such agreement or arrangement; provided further, however, that the contractor or subcontractor shall not be required to employ women and minority advanced trainees and trainees in numbers which result in the employment of advanced trainees and trainees as a percentage of the total workforce for the construction trade, which percentage significantly exceeds the apprentice to journey worker ratio specified in the applicable collective bargaining agreement, or in the absence of a collective bargaining agreement, exceeds the ratio established by practice in the area for said construction trade. Also, the contractor or subcontractor agrees that, in implementing the procedures of (B) above, it shall, where applicable, employ minority and women workers residing within the geographical jurisdiction of the union. After notification of award, but prior to signing a construction contract, the contractor shall submit to the public agency compliance officer and the Dept. of LWD, Construction EEO Monitoring Program an initial project workforce report (Form AA 201) electronically provided to the public agency by the Dept. of LWD, Construction EEO Monitoring Program, through its website, for distribution to and completion by the contractor, in accordance with N.J.A.C. 17:27-7. The contractor also agrees to submit a copy of the Monthly Project Workforce Report once a month thereafter for the duration of this contract to the Division and to the public agency compliance officer. The contractor agrees to cooperate with the public agency in the payment of budgeted funds, as is necessary, for on- the- job and/or off- the- job programs for outreach and training of minorities and women. (D)          The contractor and its subcontractors shall furnish such reports or other documents to the Dept. of LWD, Construction EEO Monitoring Program as may be requested by the Dept. of LWD, Construction EEO Monitoring Program from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Dept. of LWD, Construction EEO Monitoring Program for conducting a compliance investigation pursuant to Subchapter l0 of the Administrative Code (NJAC 17:27). EXHIBIT C AMERICANS WITH DISABILITIES ACT OF 1990Equal Opportunity for Individuals with Disability The CONTRACTOR and the OWNER do hereby agree that the provisions of Title II of the  Americans  With Disabilities Act of 1990 (the ACT) (42 U.S.C. S12 1 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant thereunto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the OWNER pursuant to this contract, the CONTRACTOR agrees that  the performance shall be in strict compliance with the Act. In the event that the Contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act  during   the  performance  of   this contract, the CONTRACTOR shall defend the OWNER in any action or administrative proceeding commenced pursuant to this Act. The Contractor shall indemnify, protect, and save harmless the OWNER, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The CONTRACTOR  shall,   at  its own  expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all  complaints   brought pursuant to the OWNER grievance procedure,  the CONTRACTOR agrees to abide by any decision of the OWNER which is rendered pursuant to said grievance procedure.  Ifany action or administrative proceeding results  in an  award of damages against the OWNER or if the OWNER incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the CONTRACTOR shall satisfy and discharge the same at its own expense. The OWNER shall, as soon as practicable after a claim has been made against it, give written notice thereof to the CONTRACTOR along with full and complete particulars of the claim. Ifany action or administrative proceedings is brought against the OWNER or any of its agents, servants, and employees, the OWNER  shall  expeditiously forward or have forwarded to the CONTRACTOR every demand, complaint, notice, summons, pleading, or other process received by the OWNER or its representatives. It is expressly agreed and understood that any approval by the OWNER of the services provided by the CONTRACTOR pursuant to this contract will not relieve the CONTRACTOR of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the OWNER pursuant to this paragraph. It is further agreed and understood that the OWNER assumes no obligation to indemnify or save harmless the CONTRACTOR, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the CONTRACTOR expressly understands and agrees that the provisions of this indemnification clause  shall in no way limit the CONTRACTOR 'S obligations assumed in this Agreement, nor shall they be consrued to relieve the CONTRACTOR from any liability, nor preclude  the  OWNER from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.       Exhibit d BUSINESS ENTITY DISCLOSURE CERTIFICATIONFOR Non-fair and open ContractsRequired Pursuant To N.J.S.A. 19:44A-20.8    Part I – Vendor AffirmationThe undersigned, being authorized and knowledgeable of the circumstances, does hereby certify that:                                           has not made and will not make any reportable contributions pursuant to N.J.S.A. 19:44A-1 et seq. that, pursuant to P.L. 2023, c. 30, would bar the award of this contract in the one year period preceding January 1, 2025 to any of the following named candidate committee or joint candidates committee representing the elected officials of the Borough of New Providence as defined pursuant to N.J.S.A. 19:44A-3 (q) and (r). Mayor Allen MorganCouncilperson Nadine GeoffroyCouncilperson Diane BilicskaCouncilperson Alex KoganCouncilperson Matthew CumiskeyCouncilperson Lisa McKnightCouncilperson Kathleen Dolan    Part II – Ownership Disclosure CertificationoI certify that the list below contains the names and home addresses of all owners holding 10% or more of the issued and outstanding stock of the undersigned.                                    Check the box that represents the type of business entity:oPartnership oCorporation oSole Proprietorship oSubchapter S CorporationoLimited Partnership oLimited Liability Corporation oLimited Liability Partnership  oLimited Liability Company  Name of Stock or ShareholderHome Address                     Part 3 – Signature and Attestation:The undersigned is fully aware that if I have misrepresented in whole or part this affirmation and certification, I and/or the business entity, will be liable for any penalty permitted under law.Name of Business Entity: Signed:    Title: Print Name:     Date:  Subscribed and sworn before me this day of , 2 . My Commission expires:   (Affiant)                (Print name & title of affiant)   (Corporate Seal)                                                                                                          BUSINESS ENTITY DISCLOSURE CERTIFICATION                                                          FOR Non-fair and open Contracts                                                            Required Pursuant To N.J.S.A. 19:44A-20.8   The following is statutory text related to the terms and citations used in the Business Entity Disclosure Certification form. “Local Unit Pay-To-Play Law” (P.L. 2004, c.19, as amended by P.L. 2005, c.51) 19:44A-20.6 Certain contributions deemed as contributions by business entity.5. When a business entity is a natural person, a contribution by that person's spouse or child, residing therewith, shall be deemed to be a contribution by the business entity. When a business entity is other than a natural person, a contribution by any person or other business entity having an interest therein shall be deemed to be a contribution by the business entity. 19:44A-20.7 Definitions relative to certain campaign contributions.6. As used in sections 2 through 12 of this act:“business entity means any natural or legal person, business corporation, professional services corporation, limited liability company, partnership, limited partnership, business trust, association or any other legal commercial entity organized under the laws of this State or of any other state or foreign jurisdiction;“interest means the ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in the case of a business entity that is a corporation for profit, as appropriate;Temporary and Executing12.  Nothing contained in this act shall be construed as affecting the eligibility of any business entity to perform a public contract because that entity made a contribution to any committee during the one-year period immediately preceding the effective date of this act.~~~~~~~~~~~~~~~~~~~~~The New Jersey Campaign Contributions and Expenditures Reporting Act (N.J.S.A. 19:44A-1 et seq.) 19:44A-3 Definitions.    In pertinent part…q. The term candidate committee means a committee established pursuant to subsection a. of section 9 of P.L.1973, c.83 (C.19:44A-9) for the purpose of receiving contributions and making expenditures.r. the term joint candidates committee means a committee established pursuant to subsection a. of section 9 of P.L.1973, c.83 (C.19:44A-9) by at least two candidates for the same elective public offices in the same election in a legislative district, county, municipality or school district, but not more candidates than the total number of the same elective public offices to be filled in that election, for the purpose of receiving contributions and making expenditures.  For the purpose of this subsection:  …; the offices of member of the board of chosen freeholders and county executive shall be deemed to be the same elective public offices in a county; and the offices of mayor and member of the municipal governing body shall be deemed to be the same elective public offices in a municipality. 19:44A-8 and 16  Contributions, expenditures, reports, requirements.While the provisions of this section are too extensive to reprint here, the following is deemed to be the pertinent part affecting amounts of contributions: “The $200 limit established in this subsection shall remain as stated in this subsection without further adjustment by the commission in the manner prescribed by section 22 of P.L.1993, c.65 (C.19:44A-7.2)    Exhibit E Borough of New ProvidenceProhibited Russia-Belarus Activities & Iran Investment Activities                                                                                                                            COMPANY, PERSON, OR ENTITY                                                                                                PART 1: CERTIFICATIONCOMPLETE PART 1 BY CHECKING ONE OF THE THREE BOXES BELOWPursuant to law, any person or entity that is a successful bidder or proposer, or otherwise proposes to enter into or renew a contract, for goods or services must complete the certification below prior to contract award to attest, under penalty of perjury, that neither the person or entity, nor any parent entity, subsidiary, or affiliate, is identified on the Department of Treasury's Russia-Belarus list or Chapter 25 list as a person or entity engaging in prohibited activities in Russia, Belarus or Iran.  Before a contract for goods or services can be amended or extended, a person or entity must certify that neither the person or entity, nor any parent entity, subsidiary, or affiliate, is identified on the Department of Treasury's Russia-Belarus list.  Both lists are found on Treasury’s website at the following web addresses: https://www.nj.gov/treasury/administration/pdf/RussiaBelarusEntityList.pdf www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf.As applicable to the type of contract, the above-referenced lists must be reviewed prior to completing the below certification. A person or entity unable to make the certification must provide a detailed, accurate, and precise description of the activities of the person or entity, or of a parent entity, subsidiary, or affiliate, engaging in prohibited activities in Russia or Belarus and/or investment activities in Iran.  The person or entity must cease engaging in any prohibited activities and provide an updated certification before the contract can be entered into.   If a vendor or contractor is found to be in violation of law, action may be taken as appropriate and as may be provided by law, rule, or contract, including but not limited to imposing sanctions, seeking compliance, recovering damages, declaring the party in default, and seeking debarment or suspension of the party.CONTRACT AWARDS AND RENEWALSp             I certify, pursuant to law, that neither the person or entity listed above, nor any parent entity, subsidiary, or affiliate appears on the N.J. Department of Treasury’s lists of entities engaged in prohibited activities in Russia or Belarus pursuant to P.L. 2022, c. 3 or in investment activities in Iran pursuant to P.L. 2012, c. 25 (Chapter 25 List). I further certify that I am the person listed above, or I am an officer or representative of the entity listed above and am authorized to make this certification on its behalf. (Skip Part 2 and sign and complete the Certification below.)CONTRACT AMENDMENTS AND EXTENSIONSp             I certify, pursuant to law, that neither the person or entity listed above, nor any parent entity, subsidiary, or affiliate is listed on the N.J. Department of the Treasury’s lists of entities determined to be engaged in prohibited activities in Russia or Belarus pursuant to P.L. 2022, c. 3. I further certify that I am the person listed above, or I am an officer or representative of the entity listed above and am authorized to make this certification on its behalf. (Skip Part 2 and sign and complete the Certification below.)      Borough of New Providence Prohibited Russia-Belarus Activities & Iran Investment Activities IF UNABLE TO CERTIFYp             I am unable to certify as above because the person or entity and/or a parent entity, subsidiary, or affiliate is listed on the Department's Russia-Belarus list and/or Chapter 25 Iran list. I will provide a detailed, accurate, and precise description of the activities as directed in Part 2 below, and sign and complete the Certification below. Failure to provide such will prevent the award of the contract to the person or entity, and appropriate penalties, fines, and/or sanctions will be assessed as provided by law. PART 2: ADDITIONAL INFORMATIONPLEASE PROVIDE FURTHER INFORMATION RELATED TO PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS AND/OR INVESTMENT ACTIVITIES IN IRAN.  You must provide a detailed, accurate, and precise description of the activities of the person or entity, or of a parent entity, subsidiary, or affiliate, engaging in prohibited activities in Russia or Belarus and/or investment activities in Iran in the space below and, if needed, on additional sheets provided by you.  PART 3: CERTIFICATION OF TRUE AND COMPLETE INFORMATION I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments there, to the best of my knowledge, are true and complete. I attest that I am authorized to execute this certification on behalf of the above-referenced person or entity. I acknowledge that the Borough of New Providence is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Borough of New Providence to notify the Borough of New Providence in writing of any changes to the answers of information contained herein.  I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification. If I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with the Borough of New Providence and that the Borough of New Providence at its option may declare any contract(s) resulting from this certification void and unenforceable.    Name of Company, Entity                                                                                                                                                              Full Name (Print)  Title   Signature  Date