Grissom ARB Airshow Traffic & Parking Management

The Grissom Air Reserve Base is seeking a small business vendor to manage inbound and outbound traffic flow and parking operations for the 2026 Grissom Air & Space Expo, scheduled for August 29 and 30, 2026, with a period of performance extending from August 27 to August 30, 2026. The event is anticipated to draw over 40,000 visitors and as many as 15,000 vehicles daily, necessitating comprehensive traffic coordination with the Indiana State Police and efficient parking management across designated zones to ensure safety and optimal vehicle and pedestrian flow. The contractor must develop and submit a detailed Traffic and Parking Management Plan within 45 days of award, conduct a site visit within 60 days of contract issuance, and execute operations including managing handicap parking lanes, DV Pass holder traffic, foreign object debris collection, and ensuring all vehicles exit the base within 90 minutes of intended departure. Staffing must include an Event Parking Manager, Area Supervisors, Parking Attendants, and Traffic Directors, all fluent in English, and the contractor must demonstrate prior experience managing large-scale events with at least 30,000 attendees and collaboration with local law enforcement. This solicitation is a total small business set-aside under NAICS code 561990, with a size standard of $47 million, and all offerors must be registered in the System for Award Management. The contract incorporates numerous FAR and DFARS clauses requiring compliance with labor standards, cybersecurity protections, anti-trafficking measures, equal opportunity policies, sustainable procurement practices, and prohibitions on certain foreign-made equipment or business operations. The contractor must provide detailed personnel information—including names, dates of birth, driver’s license numbers, and vehicle details—30 days prior to performance to enable base access vetting under the 434 ARW Base Defense Plan; Social Security numbers may be submitted voluntarily to expedite screening. All personnel require official identification and vehicle passes obtained through base Security Forces, with compliance to DAFI 31-101 and DODMAN 5200.02 for unescorted access to controlled areas. Payment must be processed through Wide Area WorkFlow, with invoicing directed to DoDAAC F5DH00, and the Government reserves the right to require re-performance of non-conforming services at no additional cost. The contract is awarded on a firm fixed price basis for one