Grounds Maintenance Services

The Air Center for Engineering and the Environment (AFCEE), Brooks City-Base TX. is planning to contract for Grounds Maintenance Service at 3411 Olson St. McClellan, CA. (Previously McClellan Air Force base). A single award Blanket Purchase Agreement (BPA contract using NAICS code 561730 is anticipated. The Small Business size standard associated with this NAICS code is $7,000,000. Call Orders issued under this contract will be negotiated as Firm Fixed Price (FFP). The ordering period will be two years with the Period of Performance 1 Oct 2009 through 30 September 2011. Statement of Work (SOW), entitled "Statement of Work for Grounds Maintenance Services Dated 3 August 2009 is below. STATEMENT OF WORK FOR GROUNDS MAINTENANCE SERVICES FOR 3411 OLSON STREET MCCLELLAN CA 95652 3 August 2009 1. SCOPE OF SERVICES: The contractor shall provide all labor, materials, equipment, fuels, supplies, transportation, and supervision necessary to complete grounds maintenance service for Air Force Real Property Agency located at 3411 Olson Street and other Air Force retained facilities (on an as required basis) at McClellan. a. Grass Mowing. Grass mowing shall be accomplished weekly during the months of March through November and every other week December through February. Grass shall be maintained to 3-3 ". Precautions shall be taken to prevent scalping, uneven mowing, rutting by equipment and damage to trees, shrubs, building and service utilities. Contractor shall be responsible for replacing or repairing, turf, trees, shrubs or irrigation equipment that have been damaged by mowing operations. This corrective action will be accomplished within 7 days. Litter must be removed and disposed of prior to mowing. All surface areas shall have debris removed prior to and after each mowing. b. Edging. Edge around all sidewalks, curbs, trees, hedges, shrubs, fences, poles, planting boxes which come in contact with lawn area shall be edged weekly during the months of March through November and every other week December through February. c. Shrubs/Trees. Vegetation will be trimmed on an as needed basis to maintain 4-6 inches of clearance for building surfaces and to remove limbs or branches that pose a safety hazard to pedestrians or vehicles either physically or that impair visibility. Shrubs will be pruned monthly to remove dead vegetation and maintain their aesthetics and natural/established growth characteristics. All Pruning within 12' is included as part of CLIN 0001, monthly maintenance. Any shrub or tree pruning over the 12' range will be negotiated with the Facility Manager and billed under CLIN 0002. Trees generally will be pruned annually to remove dead branches, thin and lift in a manner to promote healthy growth. Trees shall be systemically treated once annually during the month of February with a pesticide containing "Merit" for control of aphids. Palms shall be excluded from the "Merit" treatment. e. Weeding. Shrub beds, cracks in sidewalks, curbs and parking areas shall be free of weeds. This may be done by either mechanical or chemical methods. Chemical control using either pre or post emergent herbicides are acceptable when they are Environmental Protection Agency (EPA) approved and applied in accordance with manufacturer's label and in a manner that will not detract from the aesthetics of the landscape area. List of selected chemicals will be supplied with proposal along with proof of applicable state certifications of applicator. f. Fertilizer shall be applied to lawn areas during the months of April and October. This may vary due to weather conditions. Fertilizers must be a balanced, homogenous, slow release type and may be applied by drop or rotary broadcast applicator. Applications will provide even coverage and at a rate of minimum 1 pound of actual nitrogen per 1000 square feed of lawn surface area per application. Product must be approved by Facility Manager prior to application. g. Leaf Removal. Maintained areas will be free of fallen leaves throughout the year. Higher maintenance efforts are expected November through February. h. Contractor will be responsible for removal and disposal of all debris resulting from grounds maintenance operations. i. Watering system. Contractor will monitor, maintain and repair watering system to ensure even coverage, promote green and healthy vegetation and to prevent runoff. Any major repairs such as water or electrical supply mains which feed the irrigation valves/timer, or damaged water supply lines, should be immediately reported to the Contracting Officer's Representative for resolution. Outdoor watering schedule shall be per the Sacramento Suburban Water District Water Conservation Regulation No. 15. j. Contractor will provide all equipment, supplies, fuels, protective equipment, and chemicals necessary to complete the work. 2. PERFORMANCE PERIOD: Period of performance is 1 October 2009 through 30 September 2010. 3. WORKING HOURS: The grounds maintenance services shall be accomplished during the hours of 8am to 4pm Monday through Friday, excluding federal holidays and weekends, unless special arrangements are agreed upon. In the event scheduled work falls on a federal holiday, task will be accomplished either the workday preceding or after the holiday. Specific timeframe for yearly pruning requirements will be decided prior to commencement of work. 4. Unscheduled Services. On occasion, services may be required to support unscheduled activities. Work effort will be negotiated with the Facility Manager prior to commencement of tasking. 5. REGULATIONS: The Contractor shall conform to all federal, state and local regulations pertaining to safety, traffic, fire security and permits insofar as they apply to the contractor's activities. The contractor shall conform to all applicable standards published in the Federal Register or any other national consensus standard adopted by the Secretary of Labor in compliance with the Occupational Safety and Health Act (OSHA), Public Law 91-596. 6. INSURANCE. The contractor shall procure and maintain during the entire period of his performance of this contract the following minimum insurance: Workers Compensation Employer's Liability with a minimum liability of $100,000; Comprehensive General Liability of $500,000 per occurrence for bodily injury. And Comprehensive Automobile Liability with minimum limits of $200,000 per person, $500,000 per occurrence for bodily injury and $20,000 per accident for property damage. 7. CHANGES: No change in the work effort shall begin until approval to do so have been issued by the Contracting Officer. Immediately notify the Contracting Officer in writing of any changes in the schedule or scope of work. 8. INSPECTION AND PAYMENT: A representative from AFRPA McClellan will conduct a site inspection weekly and report any work that has not been completed. Contractor shall be paid on a monthly basis in arrears. Payments shall be made by Government Purchase Card (GPC) following receipt of invoice for services rendered. Contractor shall have the ability and willingness to accept Government Credit (Purchase) Card as method of payment. 9. CONTRACTING OFFICER'S REPRESENTATIVE(s) (COR): A list of names of individuals appointed as Contracting Officer's Representative or Alternate, under this agreement, identified by organizational component, will be furnished the supplier by the Contracting Officer. 10. Grounds area is approximately 57,000 square footage total (includes parking lots, sidewalks, lawn area, planter area, etc.). Approximately 36,500 total square footage of lawn area, and approximately 7,000 total square footage for planter area (plants, shrubs, trees). 11. This requirement is nonessential.