Guatemala - PMSC - Computer Room Air Conditioning Units

The U.S. Embassy in Guatemala is soliciting quotations for a firm fixed price contract to provide preventive maintenance services for its computer room air conditioning units. The scope of work includes providing all technical supervision, labor, tools, and equipment necessary to maintain the systems in good operational condition, adhering to manufacturer guides and GUA O&M Manual 238123. While the contractor is responsible for the overall maintenance, the U.S. Embassy provides filter replacements, meaning the contractor should quote labor only for those specific tasks. Additionally, the equipment utilizes chilled water, eliminating the need for a refrigerant inventory. The contract structure consists of one base year with up to four optional extension years, with performance expected to begin in late 2026 or early 2027. Award will be granted to the lowest priced, acceptable, and responsible offeror. Key requirements for submission include proof of SAM registration, a completed IRS Form W-14, and specific pricing for quarterly and annual services, as well as liability and DBA insurance. The contractor must provide typewritten maintenance reports within five business days of each visit and submit Material Safety Data Sheets for any hazardous materials used. Performance will be monitored by a Contracting Officer's Representative, with an acceptable standard defined as receiving no more than one customer complaint per month.