Gun Safe and Ammo Storage

Amendment to a Previous Combined Solicitation *= Required Field Amendment to a Previous Combined Solicitation Page 1 of 9 SUBJECT* Gun Safe and Ammo Storage- Tulsa OK- 623 GENERAL INFORMATION CONTRACTING OFFICE'S ZIP CODE* 95652 SOLICITATION NUMBER* 36C24W25Q0223 RESPONSE DATE/TIME/ZONE 07-02-2025 11:00am CENTRAL TIME, CHICAGO, USA ARCHIVE 99 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SDVOSBC PRODUCT SERVICE CODE* 7125 NAICS CODE* 332994 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652 POINT OF CONTACT* Contract Specialist Robert M. Clark Jr robert.clark15@va.gov 254-538-0487 PLACE OF PERFORMANCE ADDRESS Department of Veterans Affairs Eastern Oklahoma VA Healthcare System Tulsa VA Medical Center 440 S. Houston Ave Amendment to a Previous Combined Solicitation Amendment to a Previous Combined Solicitation Page 2 of 9 Tulsa OK POSTAL CODE 74127 COUNTRY USA ADDITIONAL INFORMATION AGENCY'S URL http://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT'S EMAIL ADDRESS robert.clark15@va.gov EMAIL DESCRIPTION Amendment to a Previous Combined Solicitation Amendment to a Previous Combined Solicitation Page 3 of 9 DESCRIPTION Amendment to a Previous Combined Solicitation Page 4 of 9 5. PROJECT NUMBER (if applicable) 7. ADMINISTERED BY CODE 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NUMBER 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE CODE FACILITY CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is not, is required to sign this document and return ___________ copies to the issuing office. A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR PREVIOUS EDITION NOT USABLE STANDARD FORM 30 Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 0001 623-25-3-5455-0060 None 36C24W Department of Veterans Affairs Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652 36C24W Department of Veterans Affairs Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652 To all Offerors/Bidders 36C24W25Q0223 X X X 1 Not Applicable The above referenced Solicitation, as indicated in Block 9A, to provide Gun Safe and Ammo Locker with installation to the Eastern Oklahoma VA Healthcare System is hereby Amended as follows: The purpose of this Amendment is to provide an update to the Solicitation. Refer to the attached Notice of Amendment to Request for Quote. Except as provided in all Amendments issued to date, all other provisions and language set forth in the original Solicitation Number 36C24W25Q0223, remain unchanged Amendment to a Previous Combined Solicitation Page 5 of 9 NOTICE FOR REQUEST FOR QUOTE AMENDMENT SOLICITATION NUMBER: 36C24W25Q0223 AMENDMENT NUMBER: 0001 DATE: June 25, 2025 PROJECT NUMBER: N/A PROJECT TITLE: Gun Safe and Ammo Storage Installation LOCATION: VA Medical Center, Tulsa, OK 74133 REASON FOR AMENDMENT: Answer Questions 1 - 2, Performance Period and Delivery, Training Included ____________________________________________________________________________ AMENDMENT: 0001 Question: 1 - PERFORMANCE PERIOD AND DELIVERY: All items to be delivered and installed after receipt of purchase order starting on or around November 2025 through September 2025. This will be a multi-phase installation beginning with infrastructure component installation during the construction of the building. Currently estimated to be 7 phases of (above ceiling) infrastructure installation and up to 3 phases of below ceiling component installation. Below ceiling rails, accessories, and configuration/testing are to be completed post-construction completion. Phasing/Dates are to be coordinated with the Contract Officer. VA Response: Phasing is not required and will likely just need anchors drilled into the concrete walls behind the safes/lockers. Installation between November 2025 and January 2026. Question: 2 - Training Included: Will a subcontractor's past performance satisfy the General Contractor past performance requirement? VA Response: No training required ATTACHED IS A REVISED STATEMENT OF WORK. The due date for offers remains July 02, 2025 @ 11:00am ____________________________________________________________________________ All other terms and conditions remain unchanged. Amendment to a Previous Combined Solicitation Page 6 of 9 Eastern Oklahoma VA Health Care System Purchase and Installation of Firearm Lockers At the new Tulsa VA Medical Center GENERAL PURPOSE / OBJECTIVE: Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to supply and install Handgun Storage Lockers (4), Long Gun Storage Lockers (2), and Ammunition Storage Lockers (2) to store ammunition and firearms in the Police Service Armory at the Tulsa VA Medical Center. The contractor will be required to supply and install all lockers in accordance with this statement of work in a cost effective, efficient, and safe manner, while in accordance with VA Mission. BACKGROUND: A building in Tulsa, Oklahoma, is currently being renovated for the purpose of being used as the new Tulsa VA Medical Center (VAMC) in September 2025. The building will need firearms lockers installed immediately upon receipt of the building on September 4th, 2025. The building is currently under control of VHiT and the construction contractor remodeling the building. Access to the building must be coordinated between the awarded contractor and the COR for the project. LOCATION: The new Tulsa VA Medical Center will be located at 440 S. Houston Ave, Tulsa, Oklahoma 74127. PERFORMANCE PERIOD/DELIVERY TIMES: The VA requires delivery and installation of product in September 2025. After award delivery times will be coordinated through the COR. Actual installation timeframes and schedules will be a joint effort after the awarded contractor and the COR. The Contractor shall furnish all contract oversight, management, Technically Trained Personnel, OEM authorizations to support provision and installation of OEM products, applicable licenses, uniforms, equipment, tools, materials, supplies, storage, insurances, shipping and delivery costs, and transportations necessary to provide the products, and associated installation, for EOVAHCS in accordance with this SOW. Any services associated with this product are considered non-personal services. The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the SOW and shall be considered employees of the Contractor. Amendment to a Previous Combined Solicitation Page 7 of 9 Qualifications of Contractor: For a contract of this size, scope and complexity, the successful Contractor must provide products and perform in a professional manner and quality as recognized by commercial industry standards as good to excellent. Contractor must provide to Manufacturer (OEM) that authorizes the Contractor to provide and install the products and software, as detailed in the Contractor's quote and identified in this SOW. SCOPE: EOVAHCS requires a contractor to provide Brand Name or Equal equipment and installation to the Manufactures of Systec and Securelt that meets or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the department's needs and account for retrofitting an existing structure. SALIENT CHARACTERISTICS Contractor is required to provide the following products, Brand Name or Equal, including installation at the location outlined in this SOW. Manufacturer: Systec: Model SEC-78-2424-4S Equipment: 4 Each Pistol Lockers - Manufacturer Systec: Model SEC-78-2424-4S Brand Name or Equal - 10 Gun wall mount handgun lockers - Door openings of approximately 5 3/16 x 10 3/8 to accommodate all standard handguns - Number tags on each door - Keyed alike. (Master key for all locks (same as for Long Gun Lockers) - Neoprene lining on each shelf Manufacturer Systec: Model SEC-78-2424-4S 2 Each Long Gun Lockers- Manufacturer Systec; Model SEC-78-2424-4S Brand Name or Equal - Each unit is 4 doors - Keyed alike. (Master key for all locks (same as for Pistol Lockers) - Doors to have 1-point locks Amendment to a Previous Combined Solicitation Page 8 of 9 Manufacturer Securelt: Model SEC-78-2424-4S 2 Each SEC-78-2424-4S Ammo Cabinet Model 78- Manufacturer Securelt; Model SEC-78-2424-4S Brand Name or Equal - Steel Construction - Diamond Mesh Door - 78'x24'x24 - Minimum weight capacity of 2,400 lbs - Minimum of 4 Adjustable shelves - Weigh Capacity 600 pounds per shelf - Built to OPNAVINST 5530.13 and AR 190-11 standards Include 8ea Large, Yellow 11 Dee Bin with a removable divider, SKU B6115-Y INSTALLATION: Installation and staff training are to be provided as part of this procurement. Delivery and installation must be coordinated with the local COR. See the Performance section below. Manuals: Contractor shall provide electronic copies of the user manuals and repair manuals for each different model of product and software installed under this order or contract at no additional cost to the government. Installation, Contractor will install all lockers and cabinets to firmly fix the lockers to the wall. Contractor will need to install brackets or anchors into the armory's concrete wall. All packaging and debris will be removed from the site by the contractor. Amendment to a Previous Combined Solicitation Page 9 of 9 QUALITY Rework Rework or Remedy is defined as performing the Service again until the Purpose of this SOW is achieved in full. This involves less than Satisfactory Service by the Contractor and as noted by the COR. Rework or Remedy occurs at no additional cost to the Government. Payment will be withheld until all services are performed to the Satisfactory level in accordance with this SOW and as documented by the COR. INSPECTION: Will be performed a representative from Police Services and Engineering. Each resultant inspection shall be documented and provided to the COR within 7 days of installation along with any inspection documentation or checklists required by the manufacturer. Any changes in inspection requirements during the period of installation will be communicated to the Contractor immediately.